LANCie

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This is the LAN Committee. It commits LANs.

LAN organisation

Timeline

• -6 months: email about location availability
• -4 months: reserve location
• -2 months: request Facebook event, posters, start advertising; decide ticket price and whether dinner is included
• -1 month: get the list of available games, see if you want any additional ones
• -2 weeks: discuss who will do what, make sure a car is available to bring the switches and cables to the location

Location

The location we have used most is rented from Scouting Kantankye: https://www.kantankye.nl/verhuur/ (specifically the Kimball O'Hara building). From 2015 until 2019 we paid 340 euro for a weekend, including Friday evening. About 30 people could fit in the building at most. There are a few parking spots on their terrain. A cold shower is available, it is still unclear whether it is possible to turn on the boiler to make it a warm shower.

Promotion

Try getting the Facebook event and posters out as early as possible. You can also email people who attended LANs before. The most important part of promotion is asking people personally whether they know about the LAN and if they will go.

Tickets

The ticket price is usually 7.50 euro, but you can make it anything you like.

Tasks during the LAN weekend

Determine who is doing what before the LAN. In any case the following tasks should be assigned:

• Contact with the location owner
• Management of games
• Setting up; bringing the switches and cables to the location
• Dinner for Friday (if the committee provides dinner)
• Dinner for Saturday (if the committee provides dinner)
• Competitions (if you are doing them)

Games

Popular games include:

• Warcraft III: The Frozen Throne (custom maps)
• Age of Empires 2
• Blur
• Artemis
• Call of Duty 2
• Factorio
• FlatOut 2
• OpenTTD
• Trackmania
• Worms Armageddon

Finance

The location rent is usually 340e. Dinner for two days should cost about 100e. So assuming the LANCie budget is 600e per year, you should aim to make about 140e from tickets.

As committee treasurer, you are meant to supply a budget to the board before a year starts, and a report after the year is over.

Getting new members

We are all students who will graduate sooner or later, so finding new committee members each year is very important to keep the LANCie alive. Try to be present at the committee lunches the board organizes to promote the LANCie.

When someone new signs up:

• Send an email to thank them for signing up, tell them what the committee is up to, ask what they would like to do
• Schedule a meeting soon after you get new members, so everyone can meet each other
• Try to give new members specific tasks for the upcoming LAN, so they have something to do (maybe together with a more experienced member)

Other stuff

Members (as of March 2020)

Erik Baalhuis (president)

Shane Minnema

Marta Radziszewska

William Mooijer

Bogdan Cercel

Sven Lankester

Victor Gavrilovici

Arca

Janus Jansen (board liaison)

History

The LANCie was founded in its current form in 2013 by Leon de Kuiper, Erik Baalhuis, Remco de Brouwer, Gerard van Hoesel, Boris Mulder, Clint Nieuwendijk, and Daniel Maaskant.

There have been 2 LANs each year since then, except in 2018 when there was only one.