Decision making protocol

Modelworks Decision-Making Protocol

1. Define Decision Scope

• Objective: Clearly state the decision to be made.

2. Identify Decision-Makers

• Responsible: Project Manager
• Consulted: Tutor, stakeholder
• Informed: All team members and stakeholders

3. Establish Decision Criteria

• Criteria might include, for example:
  • Cost
  • Time
  • Risk
  • Quality
  • Stakeholder satisfaction
  • Compliance

4. Gather Relevant Data

• Collect data such as:
  • Budget constraints
  • Resource availability
  • Risk assessments
  • Expert input

5. Generate and Evaluate Options

• List possible alternatives and assess each option using a weighted decision matrix (see sample below).

6. Facilitate Discussion and Consensus

• Organize a decision meeting
• Discuss pros/cons of each option
• Use voting, ranking, or consensus methods

7. Make the Decision

• Finalize based on evaluation and team input
• Document the rationale and final choice

8. Communicate the Decision

• Notify all stakeholders of:
  • The decision
  • The reasons behind it
  • The implementation plan

9. Monitor and Adjust

• Track implementation
• Measure effectiveness
• Be prepared to reassess if needed

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📊 Sample Decision Matrix

Option	criteria_1	criteria_2	criteria_3	criteria_4	criteria_5	Final
option_1	+	-	-	+	-	-1
option_2
option_3

• Weights: Could be applied as percentage weights of each criterion.
• Scores: "+" represents "+1," and "-" represents "-1." could be incorporated with weight if needed.