change fuel accounting structure and add accounting note

content/via_laurea_modules/accounting/fuel_accounting.rst

@@ -1,10 +1,143 @@
-Fuel Accounting
-===============
+Fuel Registration by Car
+========================
 
-Explore the various payment mechanisms within our system, including cash handling, advance registrations, and electronic payment processing. This section details procedures and guidelines for managing and recording all types of payments.
+1. Introduction
+----------------
 
-.. toctree::
-   :maxdepth: 2
+This module is designed to manage vehicle fleets, conduct fuel accounting, and monitor and analyze other expenses related to vehicles. 
+It contributes to compliance with Lithuanian accounting standards in the Odoo system.
 
-   fuel_accounting/fuel_registration_by_car
-   fuel_accounting/fuel_report
+2. Installation and Configuration
+----------------------------------
+
+**Installation Instructions:** Necessary steps for installing the module.
+
+**Initial Configuration:** Before using this module, specific settings need to be configured. Go to "Vehicle Park" -> Configuration -> Settings:
+
+.. image:: fuel_accounting/number1.jpg
+   :alt: Configuration settings window
+
+Open configuration fields:
+
+- Specify the debit/credit fuel account.
+- Choose the fuel products.
+- Fuel journal: Either use the standard "various operations" or create a specialized one specifically for fuel accounting (for how to create a journal, see the "Starting with Odoo" instructions).
+
+3. Main Features
+----------------
+
+Create a vehicle card and enter all necessary information:
+
+- Click "New":
+
+.. image:: fuel_accounting/number2.jpg
+   :alt: Vehicle card creation interface
+
+- Select a template (vehicle make) from the provided list.
+- Enter the registration number.
+- If needed, input information about the driver.
+- Fill in the relevant fields about the vehicle.
+- Fill in the required information in the tax information field.
+- Specify the debit/credit account for fuel accounting.
+
+.. image:: fuel_accounting/number3.jpg
+   :alt: Additional vehicle information fields
+
+After filling in the tax information, proceed to input additional vehicle details:
+
+.. image:: fuel_accounting/number4.jpg
+   :alt: Inputting additional vehicle details
+
+Once the vehicle card is completed and filled out, it is possible to register operations related to the specific vehicle.
+
+When registering invoices, the necessary vehicle is assigned in the lines:
+
+.. image:: fuel_accounting/number5.jpg
+   :alt: Assigning vehicles in invoice registration
+
+If services related to the vehicle were purchased, the information is displayed here on the vehicle card:
+
+.. image:: fuel_accounting/number6.jpg
+   :alt: Services related information display on vehicle card
+
+When purchasing fuel:
+
+- Clicking this button opens a window with the entire fuel history:
+
+.. image:: fuel_accounting/number7.jpg
+   :alt: Fuel history window
+
+In the opened window, the purchased quantity, write-offs, and remaining fuel balance are displayed.
+
+Fuel write-off is performed on the vehicle card by clicking the button:
+
+.. image:: fuel_accounting/number8.jpg
+   :alt: Fuel write-off interface
+
+A window opens:
+
+- Select a vehicle.
+- Specify the date for the fuel write-off.
+- Enter the amount of fuel to be written off.
+- Click "Write off".
+
+.. image:: fuel_accounting/number9.jpg
+   :alt: Details of fuel write-off
+
+After forming the fuel write-off record, go to the "Fuel Journal":
+
+.. image:: fuel_accounting/number10.jpg
+   :alt: Accessing the fuel journal
+
+Here, draft entries are created, which need to be registered to ensure that the data and figures are recorded in the general ledger:
+
+Before registering, by clicking on the desired line, you can check the correspondence that will register:
+
+.. image:: fuel_accounting/number11.jpg
+   :alt: Checking draft entries
+
+If everything is correct, return to the Fuel Journals, mark the entry you want to register, and click Action -> Post Entries.
+
+.. image:: fuel_accounting/number12.jpg
+   :alt: Finalizing entries in the fuel journal
+
+4. Reports and Documentation
+-----------------------------
+
+How to generate reports using the module.
+
+Instructions for document management and archiving.
+
+.. image:: fuel_accounting/number13.jpg
+   :alt: Document management and archiving instructions
+
+5. Integrations and Connection with Other Modules
+------------------------------------------------
+
+How this module integrates with other Odoo modules or external systems.
+
+Special integration instructions if needed.
+
+.. image:: fuel_accounting/number14.jpg
+   :alt: Integration with other modules
+
+6. Troubleshooting and FAQ
+--------------------------
+
+Frequent problems and their solutions.
+
+Answers to frequently asked questions about this module.
+
+7. Updates and Version Management
+---------------------------------
+
+How to update the module.
+
+Version management practices.
+
+8. Appendices
+-------------
+
+Screenshots and visual instructions.
+
+Useful links and additional resources.

content/via_laurea_modules/accounting/reports/accounting_note.rst

@@ -1,4 +1,38 @@
 Accounting note
 ===============
 
-Overview
+Introduction
+------------
+
+- This report is designed to justify a financial operation, explaining why a General Ledger (GL) entry was created manually.
+
+Installation and Configuration
+------------------------------
+
+- **Module Installation**: The module `accounting_note` must be installed.
+- **Configuration**: The installed module does not require additional configuration.
+
+Main Functions
+--------------
+
+- The accounting certificate is created within GL entries:
+  - Navigate to the main menu: Accounting -> Accounting -> GL Entries.
+  - Select the required entry, then Print -> Accounting Certificate.
+
+  .. image:: accounting_note/image01.jpg
+
+- The printed Accounting Certificate will appear as follows:
+
+  .. image:: accounting_note/image02.jpg
+
+- If you want to add a note or reason for creating the Accounting Certificate, you can enter it in the "Notes" field located in the second tab "Other Information" of the GL entry.
+
+  .. image:: accounting_note/image03.jpg
+
+- If needed, the certificate can also be printed from the list view in the standard way.
+
+Updates and Version Control
+----------------------------
+
+- **Module Updates**: Information on how to update the module.
+- **Version Control Practices**: Information on version control practices.