CTJ: Leads Agenda

[kcoronel]

Overview

Meeting Agendas for Leads/PM meetings

Action Items

To create a new agenda

• Copy the template below into a new comment
• Edit the text you pasted with new items for your agenda
• Add the link to the new comment with its date under Resources/Instructions

Resources/Instructions

The prework should be done before the meeting so that it can be discussed during the meeting. It usually takes about 5 min, if your team reaches all issues being labeled and milestones setup. During cleanup it usually takes about 30 min weekly.

Template for next meeting agenda

## Leads Planning Agenda [Date]

### Prework
- [ ] Check for new questions https://github.com/hackforla/CivicTechJobs/issues/645
- [ ] Review the issue you are assigned to and see if it needs an update: [How to do updates ](https://github.com/hackforla/CivicTechJobs/wiki/How-to-give-updates-on-your-issues)
- [ ] Do we need more people in any role? https://github.com/hackforla/CivicTechJobs/issues/539

### Roll Call

#### Recurring Action Items: 
 - [ ] Accountability and Support Check.
    - [ ]  Review assignments for each team member (starting with those present)
       - [ ] [Karen](https://github.com/hackforla/CivicTechJobs/issues/assigned/kcoronel) - Co-PM
       - [ ] [Janis](https://github.com/hackforla/CivicTechJobs/issues/assigned/janis-mollineau) - Co-PM
       - [ ] [Lu](https://github.com/hackforla/CivicTechJobs/issues/assigned/fenglugithub) - UX/UI Design Lead   
       - [ ] [Terence](https://github.com/hackforla/CivicTechJobs/issues/assigned/LoTerence) - Dev Lead
       - [ ] [Xiaotian Vivian Li](https://github.com/hackforla/CivicTechJobs/issues/assigned/xxl228) - UXR Lead
- [ ] continue adding labels to the issue that are still missing them (see audit links above)


#### Agenda for Leads Planning
### Objectives and Results
### Design
- MONTH update
   - 
- MONTH objectives:
   - 

### Research
- MONTH update
   - 
- MONTH objectives:
   - 

### Development
- MONTH update
   - 
- MONTH objectives:
   - 

### Product
- MONTH update
   - 
- MONTH objectives:
   - 
- [ ] Make new agenda for next week
  - [ ] Carry forward the "New Items" that we did not get to look at today

#### FYIs

#### Notes from meeting

#### Task items from the meeting

Team Leads Meeting

2022-03-14
2023-04-03
2023-09-05
2023-07-11
2024-23-01
2024-23-01
2024-05-03
2024-02-04
2024-07-05
2024-04-06
2024-03-09
2024-01-10
2024-05-11
2025-14-01

[kcoronel]

Leads Planning Agenda 2025-04-03

Prework

• Check for new questions Get your Team Questions Answered here #645
• Review the issue you are assigned to and see if it needs an update: How to do updates
• Do we need more people in any role? Recruit volunteers for team open roles #539

Roll Call

Recurring Action Items:

• Accountability and Support Check.
  • Review assignments for each team member (starting with those present)
    • Karen - Co-PM
    • Nooria - Co-PM
    • Janis - Co-PM
    • Lu - UX/UI Design Lead
    • Terence - Dev Lead
    • Xiaotian Vivian Li - UXR Lead
• continue adding labels to the issue that are still missing them (see audit links above)

Agenda for Leads Planning

Objectives and Results

Design

• February update

• March objectives:

Research

• February update

• March objectives:

Development

• February update

• March objectives:

Product

• February update
  • Janis completed onboarding!
  • Met with Bonnie and confirmed our monthly meeting with her
• March objectives:
  • Learn how to update MK Docs and update MK Docs
  • Update CTJ G-Drive
  • Support UXR team with transitioning to a Research Ops System (a Bonnie requirement for projects)
  • Support Dev with presenting a staging environment to Bonnie
• Make new agenda for next week
  • Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Task items from the meeting

[kcoronel]

Leads Planning Agenda 01-04-2025

Prework

• Check for new questions Get your Team Questions Answered here #645
• Review the issue you are assigned to and see if it needs an update: How to do updates
• Do we need more people in any role? Recruit volunteers for team open roles #539

Roll Call

Recurring Action Items:

• Accountability and Support Check.
  • Review assignments for each team member (starting with those present)
    • Karen - Co-PM
    • Janis - Co-PM
    • Lu - UX/UI Design Lead
    • Terence - Dev Lead
    • Xiaotian Vivian Li - UXR Lead
• continue adding labels to the issue that are still missing them (see audit links above)

Agenda for Leads Planning

Objectives and Results

Design

• March update
  • Revising designs, plan to work on the mobile templates, but holding on this, as components may change so want to get final approval on web designs. Focusing on TDM.
  • Cancel the meetings for Design team in April.
  • Include Rishi in updated design meeting.
• April objectives:
  • CTJ - pausing for now. Won't won't too much progress this month.

Research

• March update
  • Not much happened, there was a waiting around for user testing, shifting our focus onto Research Ops. Only person volunteering on TDM Calculator.
  • Good thing to learn how the TDM Cal. team uses their Research Ops.
• April objectives:
  • Help to do with Designs
  • Test Matrix - tool didn't work out
  • If Jialing is open to continuing on the project, start with something immediately useful,
  • Perhaps test/show designs with CoPs

Development

• March update
  • Benny joined the team! 15th or 16th deployed AWS deployment environment, HTML for Skills Matrix, just design no functionality - created issues to complete the rest, might not be able to develop until May.
• April objectives:
  • Working on TDM for this month. Still meeting weekly as a team.
  • Start issue and add to backlog
  • Backlog issue for being able to amend copy of Skills Matrix

Product

• March update
  • Updates for website

• April objectives:

• Discuss Lu's message in Slack re: Design
  • Thank you for the feedback on the updated design. We opted for the chips format for sections like design tools and programming languages because it's more user-friendly, and testing showed that lengthy lists can be overwhelming. It may not capture all levels for each tool or language, we are open to exploring additional enhancements to refine the solution. For the skill levels, our new design based on years of experience, and we understand that Bonnie would prefer switching back to a five-level system. We're also considering whether a simplified three-level approach (no experience, exposure, experience) might be more efficiency for the users better defining the levels. Could we schedule a meeting to discuss these options in more detail? Many thanks!
• Discuss teams meeting schedule during TDM Calculator sprint and how learnings will be documented for other team members
• Documentation for Dev
• Documentation for Research
• Make new agenda for next week
  • Carry forward the "New Items" that we did not get to look at today

FYIs

• Monthly meeting with Bonnie canceled due to TDM Calculator sprint

Notes from meeting

• Karen to share Skills Matrix issue with Vivian
• Karen to start documenting Skills Matrix where it is coming from, how did we get the skills we are talking about, what purpose does this serve?
• Vivian and Lu to chat about Designs - updated solutions - meeting with Bonnie in May; feedback on updated designs;

Task items from the meeting