CTJ: PM/ORG Meeting Agenda and Notes

[ExperimentsInHonesty]

Overview

Meeting Agendas for PM/Org meetings

Action Items

To create a new agenda

• Copy the template below into a new comment
• Edit the text you pasted with new items for your agenda
• Add the link to the new comment with its date under Resources/Instructions

Resources/Instructions

The prework should be done before the meeting so that it can be discussed during the meeting. It usually takes about 5 min, if your team reaches all issues being labeled and milestones setup. During cleanup it usually takes about 30 min weekly.

Template for next meeting agenda

## [Date] Agenda and Notes

### Prework
- [ ] issue for audit #51
- [ ] Check [CTJ landing page](https://civictechjobs.org/)

### Roll Call

#### Recurring items: 
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each PM
       - [ ] [Bonnie](https://github.com/hackforla/CivicTechJobs/issues/assigned/ExperimentsInHonesty)
       - [ ] [Karen](https://github.com/hackforla/CivicTechJobs/issues/assigned/kcoronel)
       - [ ] [Janis Mollineau](https://github.com/hackforla/CivicTechJobs/issues?q=is%3Aissue%20state%3Aopen%20assignee%3AJanis-Mollineau)
- [ ] continue adding labels to the issue that are still missing them (see audit links above)


#### New Items
- [ ] 
- [ ] Make new agenda for next week
  - [ ] Carry forward the "New Items" that we did not get to look at today

#### FYIs

#### Notes from meeting

#### Items for next week's agenda

Meetings Past and future

2021-12-26
2022-01-02
2022-01-09
2022-01-23
2022-02-06
2022-02-13
2022-03-06
2022-03-13
2022-03-20
2022-04-03
2022-04-10
2022-05-01
2022-05-29
2022-06-05
2022-07-17
2022-08-07
2022-09-18

2023

2023-02-19
2023-03-19
2023-03-26
2023-04-16
2023-06-06 - did not take place
2023-17-09 - meeting with Bonnie
2023-10-10
2023-16-10
2023-22-10
2023-25-10 - meeting with Bonnie
2023-07-11
2023-15-11 - meeting with Bonnie
2023-21-11

2024

2024-24-01 - meeting with Bonnie
2024-14-02 - meeting with Bonnie
2024-28-02
2024-06-03
2024-12-03
2024-20-03
2024-21-03 - meeting with Bonnie
2024-27-03
2024-03-04
2024-10-04 - meeting with Bonnie
April 17 meeting was cancelled because Karen was on vacation, and missed April 24 due to conflicts in schedule.
2024-01-05
2024-08-05 - meeting with Bonnie
2024-08-05
2024-06-06
2024-03-07
2024-31-07
2024-05-08
2024-14-08 - meeting with Bonnie
2024-23-08
2024-06-09
2024-09-09 - meeting with Bonnie
2024-04-10
2024-14-10 - meeting with Bonnie

2025

2025-01-31
2025-02-14
2025-02-17 - meeting with Bonnie
2025-02-21
2025-03-07
2025-03-14
2025-03-17 - meeting with Bonnie 2025-04-04
2025-04-29

Team Leads Meeting

2022-03-14
2023-04-03
2023-09-05
Now replaced by Issue #476

Resources

Bonnie's List of CoP's

[kcoronel]

To discuss at next meeting with Bonnie - Figma loading time

[kcoronel]

Decision record template: https://github.com/hackforla/website/wiki/Decision-Records

Decision record issue: hackforla/website#4471

ER GitHub Issue template: https://github.com/hackforla/website/blob/gh-pages/.github/ISSUE_TEMPLATE/emergent-request.md

see website ER issue in action https://github.com/hackforla/website/issues/new?assignees=&labels=Complexity%3A+Missing%2C+ER%2C+Feature+Missing%2C+role+missing%2C+size%3A+0.25pt&projects=&template=emergent-request.md&title=ER%3A+%5Breplace+with+info+%5D+

[kcoronel]

Chat about Skills Matrix

[kcoronel]

04-29-25 Agenda and Notes

First PM meeting with special guest Snigdha (new Dev Team Lead)

Roll Call

• Brandon
• Jason
• Snigdha
• Karen

New Items

• Space for onboarding questions
• For PM's - VRMS login, 1Password, Zoom
• Make new agenda for next week
  • Carry forward the "New Items" that we did not get to look at today

FYIs

• Civic Tech Jobs roster: https://docs.google.com/spreadsheets/d/11gd0TxEjA-bfzQQILkMDm0A01ZGmN7K7GW10yvaIwQQ/edit?gid=1806338047#gid=1806338047
• CTJ Developer Road Map: https://docs.google.com/document/d/1KTElKAprzv46-FqIBBcT5w8fi1oh6b03nCQfvm13XGE/edit?tab=t.0

Notes from meeting

• Features / things to build
• Labels / Glossary for what the labels mean on the issues and how are you supposed to them
• Roadmapping
• Epics
• Documentation of each page

Action Items

• @jaason-shi @brandonhu8 to create a VRMS account: https://vrms.io/newProfile
• @jaason-shi @brandonhu8 to create a 1Password account (invite is in your email)
• @kcoronel send calendar invite for PM's to meet on Friday to demo onboard/offboard, complete VRMS

Items for next week's agenda

• Demo Weekly Audit of labels and milestones #51
• Demo onboarding/offboarding