DOC-4381: Add defintions for platform groups (#218) #222
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@@ -2247,6 +2247,33 @@ By default, all existing groups will be displayed on the left panel. The | |
| right panel shows information of the selected group and of its members | ||
| with the Add Member form. | ||
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| .. _ExistingGroups: | ||
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| **Existing Groups** | ||
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| By default, in eXo Platform there are 4 parent groups: Development, Organzation, Platform and Spaces. | ||
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| **Development** is a sample group, could be used to organize users. | ||
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| **Organization** helps you to organize your company: departments, teams or any way to represent your organization. | ||
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| .. tip:: Notice that these groups i.e. those under Organization group have no specific effects in the product. | ||
| They are just made as a placeholder. | ||
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| **Platform** helps to define roles in the platform, it contains 4 sub groups: | ||
| - Administration: contains users having administrative roles i.e. who are able to access the Administration menu |imagee354|. | ||
| - Guests: contains external users to the platform, they have access only to public content of the platform | ||
| - Users: contains all the platform users able to connect to the platform | ||
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There was a problem hiding this comment. IMO it’s important to explain that this is also a technical group mandatory for authe ticated isers. Users that are not members of isers geoup will see an http 403 (forbidden) when they try to connect |
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| - Content Management: contains users who have permissions to add and manage content in the platform | ||
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| .. note: Any self- registered user and account created by Administration > Add users is automatically added to the platform/users group to be able to connect. | ||
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| .. _spacesGroups: | ||
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| **Spaces** is the parent group for all spaces groups. When creating a space, its corresponding group is added | ||
| as sub group to ``Spaces`` parent group. | ||
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| .. _AddNewGroup: | ||
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| Adding a new group | ||
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@@ -2366,14 +2393,44 @@ Managing memberships | |
| Select the Memberships tab. Here, you can manage user roles in a | ||
| specific group. | ||
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| By default, 9 membership types are available in eXo Platform including | ||
| Member, Author, Editor, Manager, Redactor, Validator, Webdesigner, Publisher and \*. | ||
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| |image178| | ||
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| The membership, such as `manager:/platform/users`, is defined by both membership type (manager, member, author...) | ||
| and a group i.e. it is the combinaison between a group and a membership type to define the user's role in the group. | ||
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| .. note:: The \* membership is identical to any other type, so choosing this type means adding all available membership types. | ||
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| **Membership usage in eXo Platform** | ||
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| In eXo Platform, the most used membership types are `manager`, `member` and `*`. | ||
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| - The `manager` role to define users with managing privileges | ||
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There was a problem hiding this comment. I think it gives space management peivileges but I also thnk manager membership type has something to do with navigation management in the prtal and maybe administrative privileges in community management (to ne verified, I may be wrong) |
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| - The `member` role to define normal users in a group | ||
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There was a problem hiding this comment. maybe worth adding : such as members of a space There was a problem hiding this comment. members of a group have access to the corresponding group site |
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| - `*` all the roles combined, that means a user with * membership type will have the permissions assigned to all membership types within this group | ||
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| Other roles i.e. Author, Editor, Redactor, Validator, Webdesigner and Publisher are mainly used for the | ||
| :ref:`publication process <PublicationProcess>` which could be | ||
| :ref:`customized <PLFDevGuide.DevelopingContent.PublicationLifecycle.CreatingPublicationLifecycle>`. | ||
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| The most used roles are: | ||
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| - The `publisher` role defines users allowed to :ref:`publish content <PublishContent>` i.e. they are able to switch | ||
| contents from staged to published status. | ||
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| - The `Author` role defines users able to add and manage content in draft, pending or approved statuses. | ||
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| Remaining roles could be used when you create your | ||
| :ref:`own publication lifecycle <PLFDevGuide.DevelopingContent.PublicationLifecycle.CreatingPublicationLifecycle>`. | ||
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| .. note:: For :ref:`Spaces groups <spacesGroups>`, a user belonging to a space could be either a manager or a member. | ||
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There was a problem hiding this comment. I think news is adding more roles in spaces around news publication. @samehaidi ? |
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| No other memberships used in spaces groups. | ||
| If you are a manger in a space, this allows you to access :ref:`the space's settings <Manage-Space-Settings>` | ||
| and manage the space. If you belong to the space as a member, you are just able to share and view content | ||
| in the space. | ||
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| .. _AddNewMembership: | ||
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| Adding a new membership type | ||
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@@ -5073,3 +5130,51 @@ The following image shows the screen when an anonymous user accesses | |
| .. |image319| image:: images/platform/create_space_permission.png | ||
| .. |image320| image:: images/platform/edit_space.png | ||
| .. |image321| image:: images/platform/type-ahead-suggestions.png | ||
| .. |image322| image:: images/platform/SpaceTemplatesTable.png | ||
| .. |image328| image:: images/walletadmin/administration_menu.png | ||
| .. |image329| image:: images/walletadmin/wallets_administration.png | ||
| .. |image330| image:: images/walletadmin/new_wallet.png | ||
| .. |image331| image:: images/walletadmin/common_actions.png | ||
| .. |image332| image:: images/walletadmin/initialize_reject.png | ||
| .. |image333| image:: images/managekudos/manage_kudos.png | ||
| .. |image334| image:: images/managekudos/select_space.png | ||
| .. |image335| image:: images/managekudos/filter_kudos.png | ||
| .. |image336| image:: images/managekudos/kudos_list.png | ||
| .. |image337| image:: images/managerewards/reward_configuration.png | ||
| .. |image338| image:: images/managerewards/pool_no_user.png | ||
| .. |image339| image:: images/managerewards/create_pool.png | ||
| .. |image340| image:: images/managerewards/pools_tab.png | ||
| .. |image341| image:: images/managerewards/enabled_pool.png | ||
| .. |image342| image:: images/managerewards/disabled_pool.png | ||
| .. |image343| image:: images/managerewards/send_rewards.png | ||
| .. |image344| image:: images/managerewards/send_rewards_button.png | ||
| .. |image345| image:: images/managerewards/reward_details.png | ||
| .. |image346| image:: images/managerewards/display_disabled_users.png | ||
| .. |image347| image:: images/managerewards/search_bar.png | ||
| .. |image348| image:: images/sharenews/edit_layout.png | ||
| .. |image349| image:: images/sharenews/content_by_query.png | ||
| .. |image350| image:: images/sharenews/folder_path.png | ||
| .. |image351| image:: images/sharenews/template_selector.png | ||
| .. |image352| image:: images/sharenews/header_block.png | ||
| .. |image353| image:: images/sharenews/show_in_page.png | ||
| .. |imagee354| image:: images/platform/Admin_menu.png | ||
| .. |image354| image:: images/gamification/gamification_menu.png | ||
| .. |image355| image:: images/gamification/manage_badges.png | ||
| .. |image356| image:: images/gamification/manage_rules.png | ||
| .. |image357| image:: images/gamification/manage_domains.png | ||
| .. |image358| image:: images/gamification/add_badges.png | ||
| .. |image359| image:: images/gamification/add_rules.png | ||
| .. |image360| image:: images/gamification/add_domains.png | ||
| .. |image361| image:: images/gamification/edit_badges.png | ||
| .. |image362| image:: images/gamification/edit_rules.png | ||
| .. |image363| image:: images/gamification/edit_domains.png | ||
| .. |image364| image:: images/platform/branding_color_picker.png | ||
| .. |image365| image:: images/platform/primary_button_style1.png | ||
| .. |image366| image:: images/platform/primary_button_style2.png | ||
| .. |image367| image:: images/platform/primary_label_button.png | ||
| .. |image368| image:: images/platform/primary_activity.png | ||
| .. |image369| image:: images/platform/Primary_tag.png | ||
| .. |image370| image:: images/platform/secondary_button_sidebar.png | ||
| .. |image371| image:: images/platform/tertiary_tab.png | ||
| .. |image372| image:: images/platform/Tertiary_information.png | ||
| .. |image373| image:: images/platform/tertiary_stepper.png | ||
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If I remember, no user is really assigned this group. It’s a membership automatically assigned to non authenticated users and thus, this technical group is mandatory to set permissions on this visible by non authenticated users only (such as pages and content)