This repository serves as the central hub for organizing WordCamp Canada 2025 (WCEH). It contains documentation, planning guides, and team-specific resources to help volunteers, organizers, and sponsors work together efficiently to create an incredible event.
We've created some initial guidance for key aspects of running WordCamp Canada that we hope will be useful in kicking off your team discussions. These documents are intentionally opinionated to provide a strong starting point, but you have the freedom to challenge thinking, refine processes, and propose your own ideas. Our goal is to foster an inclusive and dynamic planning environment where collaboration leads to the best possible experience for attendees, speakers, sponsors, and volunteers.
Below are the key documents available in this repository:
- Activities Team – Covers event-related activities such as after-parties, networking circles, and sponsor-hosted dinners.
- Attendee Experience Team – Focuses on ensuring attendees have a smooth, welcoming, and engaging event experience.
- Communications Team – Manages social media, website content, design, and media coverage for the event.
- L'équipe francophone gère canada.wordcamp.org/2025-fr et fournit un soutien à la traduction pour l'événement et les autres équipes.
- Speaker Experience Team – Handles speaker onboarding, content preparation, stage management, and engagement.
- Sponsorships Team – Manages sponsor outreach, engagement, content, and on-site sponsor activations.
- Volunteers Team – Oversees volunteer recruitment, training, scheduling, and on-site support.
- Operations Team – Oversees core event activities like budget, venue, food and leads meetings.
- Each team should review their respective document and use it as a starting point for discussions, planning, and refinement.
- Feel free to propose updates, modifications, or additional documents via pull requests or discussions.
- Use this repository as a living document—a place where we iterate and improve our plans based on team discussions, feedback, and evolving needs.
- If you have questions, ideas, or concerns, raise them in discussions or within your team meetings so we can align on the best approach.
We encourage all organizers and volunteers to contribute to this repository. Here’s how:
- Review the existing documentation relevant to your team.
- Discuss within your team any changes, refinements, or additions you think would be valuable.
- Submit a pull request with your proposed updates, and add a brief description of why the change improves the plan.
- Collaborate and iterate—we want to create a dynamic, evolving framework that serves the community.
This repository is designed to help us work smarter, stay organized, and create an incredible WordCamp Canada experience together. Let’s use it as a foundation for collaboration, innovation, and success.
Thank you for being a part of WCEH 2025!