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Merge pull request #146 from PennLINC/sattertt-patch-22
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Update TravelGuidelines.md
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sattertt authored Dec 2, 2024
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Some general guidelines on conference / travel guidelines for PennLINC team members follow below. These are general guidelines (not inflexible rules); please contact Ted if further discussion is warranted.

As of 2024 PennLINC graduate students, post-docs, and senior scientists in good standing are entitled to $4k of funding for allowable academic travel per academic year (7/1 to 6/30). We no longer require that this travel be linked to a poster presentation or talk; we are all adult learners and I trust team members to evaluate what travel is most valuable for their development. To ensure transparency and equity in travle expenses, please log your expenses [here](https://docs.google.com/spreadsheets/d/1fAKrIlrCRXMc8PNQwpw-Adb3GG91zLkvc1RoutVXzK0/edit?usp=sharing) as they are accrued.
As of 2024 PennLINC graduate students, post-docs, and senior scientists in good standing are entitled to $4k of funding for allowable academic travel per academic year (7/1 to 6/30). We no longer require that this travel be linked to a poster presentation or talk; we are all adult learners and I trust team members to evaluate what travel is most valuable for their development. To ensure transparency and equity in travle expenses, please log your reimbursements on the google sheet pinned to the #concur channel on slack.

PennLINC funds are _in addition_ to any travel funds supplied by graduate groups (NGG), training grants (T32, K99), or otherwise. However, non-lab funds should be preferentially spent first before using limited lab funds. Note that certain workshops may not always count against this limit; please discuss these with Ted individually. Please note that international travel cannot be billed to federal grants except under special circumstances; thus international travel (usually, OHBM) merits additional discussion with me and is generally requires a higher bar in terms of conference fit and potential impact. Anyone proposing international travel to attend OHBM must apply for the travel award.

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