[Outlook] (Smart Alerts) Fix term used for offline scenario in Outlook on the web and new Outlook on Windows

[samantharamon]

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docs/outlook/onmessagesend-onappointmentsend-events.md	✅Succeeded	View

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Pull Request Overview

Updates the Outlook documentation to standardize terminology and improve clarity around offline send scenarios.

• Replaced instances of “mail item” with “message”
• Added a clarifying sentence about outgoing message checks
• Simplified the description of send events during intermittent connectivity

Reviewed Changes

Copilot reviewed 2 out of 2 changed files in this pull request and generated no comments.

File	Description
docs/outlook/onmessagesend-onappointmentsend-events.md	Standardized terminology to “message,” added clarifying sentence, and simplified the intermittent connection event description
docs/outlook/one-outlook.md	Updated the scenario table to use “message” instead of “mail item” and aligned wording across cells

Comments suppressed due to low confidence (2)

docs/outlook/onmessagesend-onappointmentsend-events.md:207

• Consider specifying which events (e.g., OnMessageSend or OnAppointmentSend) are meant by “send event” to improve clarity for readers.

If Outlook was able to load any Smart Alerts add-ins that are installed, but loses connection when a send event occurs, the behavior differs depending on the send mode option implemented by the add-in.

docs/outlook/onmessagesend-onappointmentsend-events.md:212

• [nitpick] Replace the pronoun “it” with “the message” for consistency and to avoid ambiguity.

This prevents it from being automatically sent when a connection is reestablished.

[learn-build-service-prod]

Learn Build status updates of commit be0c136:

✅ Validation status: passed

File	Status	Preview URL	Details
docs/outlook/one-outlook.md	✅Succeeded	View
docs/outlook/onmessagesend-onappointmentsend-events.md	✅Succeeded	View

For more details, please refer to the build report.