GITBOOK-119: Update implementation log

documentation/wiki/product/deliverables/specifications/co-design-group.md

@@ -80,17 +80,17 @@ Following sections describe the conditions that must be met to consider this del
 
 #### Must have
 
-* [ ] General requirements
-  * [ ] All new services have been submitted for a 508 compliance review (if necessary)
+* [x] General requirements
+  * [x] ~~All new services have been submitted for a 508 compliance review (if necessary)~~
   * [x] Key architectural decisions made about this deliverable are documented publicly
 * [x] Finalize the name of what we will call the participatory group and approval from HHS
-* [ ] A screening and consent process has been drafted and documented for the Co-Design Group, and this draft includes:
-  * [ ] How to screen applicants against an explicitly documented set of selection criteria
-  * [ ] Clear guidelines and expectations for participation
-  * [ ] Documentation needed for onboarding participants has been created 
-  * [ ] How to form a community that represents underserved communities that have been determined to have unequal access to grants
+* [x] A screening and consent process has been drafted and documented for the Co-Design Group, and this draft includes:
+  * [x] How to screen applicants against an explicitly documented set of selection criteria
+  * [x] Clear guidelines and expectations for participation
+  * [x] Documentation needed for onboarding participants has been created 
+  * [x] How to form a community that represents underserved communities that have been determined to have unequal access to grants
 * [x] Compensation guidance has been provided to HHS based on best practices and industry standards, so that HHS can determine a budget
-* [ ] The following requirements satisfied to facilitate collaboration with members of the Co-Design Group:
+* [x] The following requirements satisfied to facilitate collaboration with members of the Co-Design Group:
   * [x] Ethn.io has been procured and configured  
   * [x] HHS security team has approved Simpler.Grants.gov to collect and store Personally Identifying Information (PII) in our systems
 * [x] Project maintainers and Co-Design Group facilitators have identified opportunities in the product roadmap where the Co-Design Group will be leveraged in decision making by HHS
@@ -106,8 +106,8 @@ Following sections describe the conditions that must be met to consider this del
   * [ ] Is built on top of one of our existing communication tools, e.g. wiki page or Google Drive
   * [ ] Should be accessible by members of the Co-Design Group at no cost to them
   * [ ] Can be accessed by (a subset of) members of the Simpler.Grants.gov team
-* [ ] A proposal for including agency and other diverse actors in continuous feedback loops that enable anyone to give feedback on grants.gov has been documented, and this proposal:
-  * [ ] Answers a series of open questions about how we involve agency partners and others in a robust way throughout the project  
+* [x] A proposal for including agency and other diverse actors in continuous feedback loops that enable anyone to give feedback on grants.gov has been documented, and this proposal:
+  * [x] Answers a series of open questions about how we involve agency partners and others in a robust way throughout the project  
   * [ ] Identifies potential changes that need to be made to the screening and consent process for agency representatives
 
 ## Planning
@@ -211,4 +211,5 @@ Major updates to the content of this page will be added here.
 
 Use this section to indicate when acceptance criteria in the "Definition of done" section have been completed, and provide notes on steps taken to satisfy this criteria when appropriate.
 
-<table data-full-width="true"><thead><tr><th width="138">Date</th><th width="284">Criteria completed</th><th>Notes</th></tr></thead><tbody><tr><td>April 8, 2024</td><td>Finalize the name of what we will call the participatory group and approval from HHS</td><td><ul><li>New name: Co-Design Group approved by Lucas Brown — <a href="https://github.com/HHS/simpler-grants-gov/issues/1420#issuecomment-2043576623">https://github.com/HHS/simpler-grants-gov/issues/1420#issuecomment-2043576623</a> </li></ul></td></tr><tr><td>April 12, 2024</td><td>Ethn.io has been procured and configured</td><td><ul><li>Ethnio procurement plan updated, separating concerns of participant management and incentives disbursement; Nava using their own limited access licenses — <a href="https://github.com/HHS/simpler-grants-gov/issues/891#issuecomment-2052520494">https://github.com/HHS/simpler-grants-gov/issues/891#issuecomment-2052520494</a></li></ul></td></tr><tr><td>March 18, 2024</td><td>Project maintainers and co-design group facilitators have identified opportunities in the product roadmap where the Co-Design Group will be leveraged in decision making by HHS</td><td><ul><li>Investigate roadmap for opportunities for user research — <a href="https://github.com/HHS/simpler-grants-gov/issues/1338">https://github.com/HHS/simpler-grants-gov/issues/1338</a></li></ul></td></tr><tr><td>April 25, 2024</td><td>HHS security team has approved Simpler.Grants.gov to collect and store Personally Identifying Information (PII) in our systems</td><td><ul><li>SIA is not required for Ethn.io - <a href="https://github.com/HHS/simpler-grants-gov/issues/1508#event-12585386047">https://github.com/HHS/simpler-grants-gov/issues/1508</a></li></ul></td></tr><tr><td>April 25, 2024</td><td>Compensation guidance has been provided to HHS based on best practices and industry standards, so that HHS can determine a budget</td><td><ul><li>Guidance has been sent to HHS. There has been a memo sent for approval of the compensation budget</li></ul><p></p></td></tr><tr><td>April 26, 2024</td><td>Key architectural decisions made about this deliverable are documented publicly</td><td>Not applicable, no ADRs were or will be created. The Ethn.io ADR does inform this decision but was decided under the Search UI deliverable</td></tr><tr><td></td><td></td><td></td></tr><tr><td></td><td></td><td></td></tr></tbody></table>
+<table data-full-width="true"><thead><tr><th width="138">Date</th><th width="284">Criteria completed</th><th>Notes</th></tr></thead><tbody><tr><td>April 8, 2024</td><td>Finalize the name of what we will call the participatory group and approval from HHS</td><td><ul><li>New name: Co-Design Group approved by Lucas Brown — <a href="https://github.com/HHS/simpler-grants-gov/issues/1420#issuecomment-2043576623">https://github.com/HHS/simpler-grants-gov/issues/1420#issuecomment-2043576623</a> </li></ul></td></tr><tr><td>April 12, 2024</td><td>Ethn.io has been procured and configured</td><td><ul><li>Ethnio procurement plan updated, separating concerns of participant management and incentives disbursement; Nava using their own limited access licenses — <a href="https://github.com/HHS/simpler-grants-gov/issues/891#issuecomment-2052520494">https://github.com/HHS/simpler-grants-gov/issues/891#issuecomment-2052520494</a></li></ul></td></tr><tr><td>March 18, 2024</td><td>Project maintainers and co-design group facilitators have identified opportunities in the product roadmap where the Co-Design Group will be leveraged in decision making by HHS</td><td><ul><li>Investigate roadmap for opportunities for user research — <a href="https://github.com/HHS/simpler-grants-gov/issues/1338">https://github.com/HHS/simpler-grants-gov/issues/1338</a></li></ul></td></tr><tr><td>April 25, 2024</td><td>HHS security team has approved Simpler.Grants.gov to collect and store Personally Identifying Information (PII) in our systems</td><td><ul><li>SIA is not required for Ethn.io - <a href="https://github.com/HHS/simpler-grants-gov/issues/1508#event-12585386047">https://github.com/HHS/simpler-grants-gov/issues/1508</a></li></ul></td></tr><tr><td>April 25, 2024</td><td>Compensation guidance has been provided to HHS based on best practices and industry standards, so that HHS can determine a budget</td><td><ul><li>Guidance has been sent to HHS. There has been a memo sent for approval of the compensation budget</li></ul><p></p></td></tr><tr><td>April 26, 2024</td><td>Key architectural decisions made about this deliverable are documented publicly</td><td>Not applicable, no ADRs were or will be created. The Ethn.io ADR does inform this decision but was decided under the Search UI deliverable</td></tr><tr><td>April 30, 2024</td><td>…508 compliance…</td><td>n/a (We're using standard/tested tools, email etc. No 508 compliance required)</td></tr><tr><td>April 30, 2024</td><td>How to screen applicants against an explicitly documented set of selection criteria</td><td>"Intake form" (screener) written and sent thru approval process. Criteria defiend by SME interviews; they have made recommendations for representation of underserved communities. </td></tr><tr><td>April 30, 2024</td><td>Clear guidelines and expectations for participation<br><br>Documentation needed for onboarding participants has been created</td><td>"Statement of expectations", "Intake Script", "Invitation email", and "Participation Agreement Form" written and sent thru approval process. These will define expectations for participants. </td></tr><tr><td>April 30, 2024</td><td>How to form a community that represents underserved communities that have been determined to have unequal access to grants</td><td>SME interviews determined representative participant candidates (verbatim notes from each meeting), contacts gathered from interviews (recorded in spreadsheet)<br><br>Info sharing w/ team on radical participatory design &#x26; user research (via Slack) </td></tr><tr><td>April 30, 2024</td><td><p></p><p>A proposal for including agency and other diverse actors in continuous feedback loops that enable anyone to give feedback on grants.gov has been documented, and this proposal:</p><p><br>Answers a series of open questions about how we involve agency partners and others in a robust way throughout the project</p></td><td>"Community feedback strategy proposal" written and shared with team. <br><br>(<a data-mention href="https://app.gitbook.com/u/lcQCDQDQ89bczhJijH2pkU1TvRD3">Andy Cochran</a> to port document to internal wiki) </td></tr><tr><td></td><td></td><td></td></tr><tr><td></td><td></td><td></td></tr></tbody></table>
+