DevOps PM meeting Agenda

[ExperimentsInHonesty]

Overview

This issue tracks the agenda for our weekly roadmap meetings

Issue Template

## [Date ]  Meeting Agenda

### Prework to prep for meeting
- [ ] [Check icebox](https://github.com/hackforla/ops/projects/4?card_filter_query=label%3Adependency#column-17567051) to see if any of the dependencies can be released & the items put in the prioritized backlog
- [ ] Weekly Label check https://github.com/hackforla/ops/issues/23

### Recurring items
 - [ ] review any issues that are in the [new issue approval column](https://github.com/hackforla/ops/projects/4#column-17567052)
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each PM
       - [ ] [Bonnie](https://github.com/hackforla/ops/issues/assigned/ExperimentsInHonesty)
       - [ ] [Jason](https://github.com/hackforla/ops/issues/assigned/JasonEb)
       - [ ] [Fang](https://github.com/hackforla/ops/issues/assigned/fyliu)
- [ ] finish adding labels to the issue that are still missing them (see audit links above)
- [ ] ~review issues with [epic label]() and define how to break down further~ epic label not yet in use


### New Items
- [ ] 
- [ ] Carry over Items to next meeting that don't get addressed

### FYIs
-

### Notes from Meeting

### Task Items

[ExperimentsInHonesty]

2022-01-23 Meeting Agenda

Prework to prep for meeting

• none

Recurring items: Happens on the __________ meeting

• review any issues that are in the new issue approval column
• Accountability and Support Check.
  • Review assignments for each PM
    • Bonnie
    • Jason
    • Nicole
    • Elyse
• finish adding labels to the issue that are still missing them (see audit links above)
• review issues with epic label and define how to break down further epic label not yet in use

New Items

• [ ]
• Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

• adding a project board to a rep
• how to add issues that have not have not been added to the board, to the board
• how to make new labels (inside of an issue)
• How to make a saved replies for issue and pull request comments
• What the projects boards are for ops
• What is purpose for various columns
  • Nothing goes into the icebox without a dependency label and a description of that dependency or issue number

Task Items

Items for next week's agenda

• Go through the items in the new issue approval and triage them
• Start on roadmap
  • - Make milestones
• Make issues for the guides

[JasonEb]

2022-01-30 Meeting Agenda

Prework to prep for meeting

• [ ]

Recurring items: Happens on the __________ meeting

• review any issues that are in the new issue approval column
• Accountability and Support Check.
  • Review assignments for each PM
    • Bonnie
    • Jason
    • Nicole
    • Elyse
• finish adding labels to the issue that are still missing them (see audit links above)
• review issues with epic label and define how to break down further epic label not yet in use

New Items

• Go through the items in the new issue approval and triage them
• Start on roadmap
  • - Make milestones
• Make issues for the guides
• Add JasonEb to HFLA Zoom and 1vault
• Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Task Items

[ExperimentsInHonesty]

2022-02-13 Meeting Agenda

Prework to prep for meeting

• [ ]

Recurring items: Happens on the __________ meeting

• review any issues that are in the new issue approval column
• Accountability and Support Check.
  • Review assignments for each PM
    • Bonnie
    • Jason
    • Nicole
    • Elyse
• finish adding labels to the issue that are still missing them (see audit links above)
• review issues with epic label and define how to break down further epic label not yet in use

New Items

• Make labels and apply to issues (carried over to next meeting with more detail)
• Make a milestone issue (carried over to next meeting with more detail)
• Talk about prework issue or other initial issue for ops cop
  • see if we need this issue anymore. Potentially move this content to the wiki Do you have write access to your community of practice repository? getting-started#9
• Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Prework issue will wait until we have a little more structure.

Task Items

• Bonnie needs to add the engineering drive to the ops team Create a Guide/Template: Using Docker knowledgebase-content#68
• Create a new onboarding/offboarding issue for CoP leads, see these instructions https://github.com/hackforla/product-management/wiki/Onboard-Offboard
• Bonnie: Move issue out of ops into getting-started Do you have write access to your community of practice repository? getting-started#9
• Bonnie: Make milestone guide and link to this wiki: https://github.com/hackforla/product-management/wiki#tools

Items for Next Agenda

• Make a milestone issue (dependency: Bonnie's milestone guide)
• Make an issue to define needed default labels and "help wanted from dev ops" label (created issue 14 & 15)
• Are we ready to do prework issues?
• Label color standardization
• Admin privileges for peopledepot (blocking Disable merge commit in repo peopledepot#11)

[ExperimentsInHonesty]

[Date ] Meeting Agenda

Prework to prep for meeting

• Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog

Recurring items

• review any issues that are in the new issue approval column
• Accountability and Support Check.
  • Review assignments for each PM
    • Bonnie
    • Jason
    • Nicole
    • Fang
• finish adding labels to the issue that are still missing them (see audit links above)
• review issues with epic label and define how to break down further epic label not yet in use

New Items

• Make a milestone issue (dependency: Bonnie's milestone guide)
• Make an issue to define needed default labels and "help wanted from dev ops" label (created issue 14 & 15)
• Are we ready to do prework issues?
• Label color standardization
• Admin privileges for peopledepot (blocking Disable merge commit in repo peopledepot#11)
• Carry over Items to next meeting that don't get addressed
• Did the following tasks get completed
  • Bonnie needs to add the engineering drive to the ops team Create a Guide/Template: Using Docker knowledgebase-content#68
  • Create a new onboarding/offboarding issue for CoP leads, see these instructions https://github.com/hackforla/product-management/wiki/Onboard-Offboard
  • Bonnie: Move issue out of ops into getting-started Do you have write access to your community of practice repository? getting-started#9
  • Bonnie: Make milestone guide and link to this wiki: https://github.com/hackforla/product-management/wiki#tools
  • Go through the items in the new issue approval and triage them
  • Start on roadmap
    • - Make milestones
  • Make issues for the guides
  • Add JasonEb to HFLA Zoom and 1vault
• separation between ops and people depot

FYIs

Notes from Meeting

• there is currently no prework issues. We will add them to the template as they are made
• Bonnie changed the settings for commits here DevOps PM meeting Agenda #11
• Bonnie moved the docker draft from engineering drive to ops drive and created a guides folder for all the ops guides Create a Guide/Template: Using Docker knowledgebase-content#68
• We decided that the first 30 min for ops its office hours for anyone who has ops issues on their project. If no one shows up we break into ops (main room), people depot (secondary room).

Task Items

(see issue #17 for where to put the details of issues that have to be created)

[ExperimentsInHonesty]

2022-03-13 Meeting Agenda

Prework to prep for meeting

• Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog

Recurring items

• review any issues that are in the new issue approval column
• Accountability and Support Check.
  • Review assignments for each PM
    • Bonnie
    • Jason
    • Nicole
    • Fang
• finish adding labels to the issue that are still missing them (when there is a weekly label check issue)
• review issues with epic label and define how to break down further epic label not yet in use

New Items

• Discuss the new guide issues that Bonnie transferred to the repo
  • Create a Guide/Template: Story Points for your project knowledgebase-content#71 - We need to create a script that will help projects with story points, see issue for details
  • Create a Guide/Template: Hosting for your project knowledgebase-content#70 - we need a guide for PMs and for Ops about hosting for their projects. It should have a list of what we need to know, what the steps are to get a project hosted, what incubator is, etc.
• Carry over Items to next meeting that don't get addressed
• How to give access to #ops for incubator/aws deployment
  • setup a meeting with Darren/Sophia to add credentials
  • Create a Guide issue for adding members to AWS

FYIs

Notes from Meeting

Task Items

[ExperimentsInHonesty]

2022-04-03 Meeting Agenda

Prework to prep for meeting

• Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog

Recurring items

• review any issues that are in the new issue approval column
• Accountability and Support Check.
  • Review assignments for each PM
    • Bonnie
    • Jason
    • Nicole
    • Fang
• finish adding labels to the issue that are still missing them (see audit links above)
• review issues with epic label and define how to break down further epic label not yet in use

New Items

• Review with ops lead how to do the weekly label check Perform Weekly Label check #23
• Carry over Items to next meeting that don't get addressed
• Explore Add #ops members to HackForLA's AWS #25, adding people to hfla
• Discuss VRMs and their access to hfla-incubator
  • Create credentials for ShaunFox
  • User Pool
• Explore adding ChatBot AWS for Slack back-end monitoring service
  • https://aws.amazon.com/chatbot/

FYIs

Notes from Meeting

• Add Shaun Fox to IAM groups project-leads
• Create spreadsheet
• Onboarding, offboarding process to AWS permissions
  • Setup an monthly audit of AWS permissions
• Offboard inactive people off
• setup an ops IAM GROUP

Task Items

[ExperimentsInHonesty]

Please add to our next agenda

• Let's discuss you adding this CTA to your team agenda
• Discuss Initial incubator setup for CTJ https://github.com/hackforla/CivicTechJobs/milestone/7

[JasonEb]

2022-04-10 Meeting Agenda

Prework to prep for meeting

• Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog

Recurring items

• review any issues that are in the new issue approval column
• Accountability and Support Check.
  • Review assignments for each PM
    • Bonnie
    • Jason
    • Nicole
    • Fang
• finish adding labels to the issue that are still missing them (see audit links above)
• review issues with epic label and define how to break down further epic label not yet in use

New Items

• Review with ops lead how to do the weekly label check Perform Weekly Label check #23
• Carry over Items to next meeting that don't get addressed
• Onboarding, offboarding process to AWS permissions
  • Setup an monthly audit of AWS permissions
• Offboard inactive people off
• setup an ops IAM GROUP

FYIs

Notes from Meeting

• Dean has come onboard, he will help plan DevOp projects

• Need to create Network Diagrams and Hosting

  • Ideally for Each app
  • Should prioritize Incubator

• Setup a LettuceMeet to coordinate a meeting between Darren and Ava to discuss CivicTechJobs deployment.

  • https://lettucemeet.com/l/5dwvM

• Bonnie introduced an Ops github wiki

  • https://github.com/hackforla/ops/wiki

• Refined IAM Access Spreadsheet to consider the types of hosting services

  • https://docs.google.com/spreadsheets/d/1m9n-KdT2NqIShYFnPlgmIv8Wjh0L5sGFsm4se3hYBEw/edit#gid=0

Task Items

[alpvyas]

Please don't forget to update prior to your next PM meeting @ExperimentsInHonesty

[ExperimentsInHonesty]

@alpvyas thanks for the reminder. I will update prior to the next meeting on May 1st. This Sundays meeting on the 24th won't be happening. fyi @JasonEb

[JasonEb]

2022-05-1 Meeting Agenda

Prework to prep for meeting

• Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog

Recurring items

• review any issues that are in the new issue approval column
• Accountability and Support Check.
  • Review assignments for each PM
• finish adding labels to the issue that are still missing them (see audit links above)
• review issues with epic label and define how to break down further epic label not yet in use

New Items

FYIs

Notes from Meeting

Task Items

[JasonEb]

2022-05-8 Meeting Agenda

Prework to prep for meeting

• Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog

Recurring items

• review any issues that are in the new issue approval column
• Accountability and Support Check.
  • Review assignments for each PM
• Continue adding repo labels
• review issues with epic label and define how to break down further epic label not yet in use
• Setup docker + civictechjobs + incubator with Darren

New Items

FYIs

Notes from Meeting

Task Items

[JasonEb]

2022-05-22 Meeting Agenda

Prework to prep for meeting

• Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog

Recurring items

• review any issues that are in the new issue approval column
• Accountability and Support Check.
  • Review assignments for each PM

New Items

• Discuss HflA org docker image repository

FYIs

Notes from Meeting

Task Items

[JasonEb]

2022-05-29 Week

I’m unable to meet today, but I wanted to share this week’s updates.

Most recently, VRMS and CivicTechJobs are trying to deploy new instances. Judson from VRMS seems like he’ll handle the ops aspects and triage with the Ops community. CivicTechJobs recently has updated their docker configuration as well. Ops should set up a Darren session to prepare deployments.

People Depot has added issues to address Django development by targeting data models.

hackforla/peopledepot#16

hackforla/peopledepot#15

hackforla/peopledepot#14

Finally, ops has reached out to the Data-Science CoP to begin work on surveying repos’ labels.

hackforla/data-science#160

#26

Prework to prep for meeting

• Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog

Recurring items

• review any issues that are in the new issue approval column
• Accountability and Support Check.
  • Review assignments for each PM

New Items

• Discuss HflA org docker image repository

FYIs

Notes from Meeting

Task Items

[JasonEb]

2022-06-05 Meeting Agenda

Prework to prep for meeting

• Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog

Recurring items

• review any issues that are in the new issue approval column
• Accountability and Support Check.
  • Review assignments for each PM

New Items

• Discuss HflA org docker image repository with @ericvennemeyer
• Discuss how to setup new ops people
  • Issues
  • Organization between projects

FYIs

Notes from Meeting

Task Items

[JasonEb]

2022-06-12 Meeting Agenda

Prework to prep for meeting

• Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog

Recurring items

• review any issues that are in the new issue approval column
• Accountability and Support Check.
  • Review assignments for each PM

New Items

• HFLA Docker Hub Name issue
• Give Eric access to Website vault
• Discuss how to setup new ops people
  • Issues
  • Organization between projects

FYIs

Notes from Meeting

• Clarified Docker hub hackforla account access

  • Should be accessed via 1password's Ops vault

• Looking for Elizabeth Honest script

  • Website vault has Elizabeth Honest's email credentials

• Resync'd on project management workflow

  • performed label check

Task Items

[JasonEb]

6/26

Prework to prep for meeting

• Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog
• Weekly Label check Perform Weekly Label check #23

Recurring items

• review any issues that are in the new issue approval column
• Accountability and Support Check.
  • Review assignments for each PM
    • Bonnie
    • Jason
    • Fang
• finish adding labels to the issue that are still missing them (see audit links above)
• review issues with epic label and define how to break down further epic label not yet in use

New Items

• Find or create a reliable Docker image for HFLA Website team #28 seems ready to close
• CoP: Data Science: Survey: Repo Labels data-science#160 survey results have been collected and ready for analysis demonstration
• Create Guide for setting up project.hcl for deploying on Incubator #31
• Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Task Items

[JasonEb]

7/17 Meeting Agenda

Prework to prep for meeting

• Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog
• Weekly Label check Perform Weekly Label check #23

Recurring items

• review any issues that are in the new issue approval column
• Accountability and Support Check.
  • Review assignments for each PM
    • Bonnie
    • Jason
    • Fang
• finish adding labels to the issue that are still missing them (see audit links above)
• review issues with epic label and define how to break down further epic label not yet in use

New Items

• CoP: Data Science: Survey: Repo Labels data-science#160 survey results have been collected and ready for analysis demonstration- [ ] Carry over Items to next meeting that don't get addressed
• Create Guide for setting up project.hcl for deploying on Incubator #31
  • https://github.com/hackforla/ops/projects/2#card-84160693

FYIs

Notes from Meeting

• created Determine project.hcl workflow and setup incubator#55
• examined initial survey results
• performed weekly label check, mainly over milestones

Task Items

• setup discussion for project.hcl workflow

[JasonEb]

8/21 Meeting Agenda

Prework to prep for meeting

• Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog
• Weekly Label check Perform Weekly Label check #23

Recurring items

• review any issues that are in the new issue approval column
• Accountability and Support Check.
  • Review assignments for each PM
    • Bonnie
    • Jason
    • Fang
• finish adding labels to the issue that are still missing them (see audit links above)
• review issues with epic label and define how to break down further epic label not yet in use

New Items

• 311 Infrastructure Migration Migrate 311-Data System Architecture #44
• Daniel Ridge bot labeling GHPAGES-DOCKER needs to be updated #39

FYIs

Notes from Meeting

• discussed short term plans for people depot
  • Fang will be busy in a couple months
  • Looking to make a local docker build of People Depot Working
  • Focus on onboarding materials
  • reviewed permission_type from Nicole

Task Items

• setup discussion for project.hcl workflow

[JasonEb]

9/11 Meeting Agenda

Prework to prep for meeting

• Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog
• Weekly Label check Perform Weekly Label check #23

Recurring items

• review any issues that are in the new issue approval column
• Accountability and Support Check.
  • Review assignments for each PM
    • Bonnie
    • Jason
    • Fang
• finish adding labels to the issue that are still missing them (see audit links above)
• review issues with epic label and define how to break down further epic label not yet in use

New Items

• Review New Issues
• Setup 311 migration discussion

FYIs

• Updated Weekly Label check to have role: security engineer & feature: docker in the missing filters check

Notes from Meeting

Task Items

[JasonEb]

11/06 Update

Prework to prep for meeting

• Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog
• Weekly Label check Perform Weekly Label check #23

Recurring items

• review any issues that are in the new issue approval column
• Accountability and Support Check.
  • Review assignments for each PM
• finish adding labels to the issue that are still missing them (see audit links above)
• review issues with epic label and define how to break down further epic label not yet in use

New Items

• performed weekly label check
• Applied labels to new issues
  • AWS IAM security improvements  devops-security#24
  • Establish AWS IAM Policy #60
  • Split the project-leads user group into developer-group, ops-group, and project-leads group #59
• reached out to Darren to set up any possible meeting for 311 migration
• How to invite people to 1password vault

FYIs

Notes from Meeting

Task Items

• Create an issue on the Website repo for CoP update to add Dean

[JasonEb]

11/13/22

Prework to prep for meeting

• Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog
• Weekly Label check Perform Weekly Label check #23

Recurring items

• review any issues that are in the new issue approval column
• Accountability and Support Check.
  • Review assignments for each PM
• finish adding labels to the issue that are still missing them (see audit links above)
• review issues with epic label and define how to break down further epic label not yet in use

New Items

• Shall we set up an "AWS Protocols" Epic
  • AWS IAM security improvements  devops-security#24
  • Establish AWS IAM Policy #60
  • Split the project-leads user group into developer-group, ops-group, and project-leads group #59

FYIs

Notes from Meeting

Task Items

• Create an issue on the Website repo for CoP update to add Dean

[ExperimentsInHonesty]

Review https://mail.google.com/mail/u/0/?tab=rm&ogbl#settings/filters in the ops email account and clean up the filters.

[JasonEb]

01/15/23

Prework to prep for meeting

• Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog
• Weekly Label check Perform Weekly Label check #23

Recurring items

• review any issues that are in the new issue approval column
• Accountability and Support Check.
  • Review assignments for each PM
• finish adding labels to the issue that are still missing them (see audit links above)
• review issues with epic label and define how to break down further epic label not yet in use

New Items

• School Workshop

FYIs

• The new documentation for 2fa login looks great

Notes from Meeting

Task Items

• Create an issue on the Website repo for CoP update to add Dean

[JasonEb]

01/29/23

Prework to prep for meeting

• Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog
• Weekly Label check Perform Weekly Label check #23

Recurring items

• review any issues that are in the new issue approval column
• Accountability and Support Check.
  • Review assignments for each PM
• finish adding labels to the issue that are still missing them (see audit links above)
• review issues with epic label and define how to break down further epic label not yet in use

New Items

• School Workshop
• Ongoing deployments with Access the Data, People Depot

FYIs

Notes from Meeting

Task Items

• Create an issue on the Website repo for CoP update to add Dean