HUU: Engineering Agenda and Meeting Minutes #770

lasryariel · 2024-08-29T03:16:42Z

Overview

This issue tracks the agenda for the Engineering meetings for the HomeUniteUS project

Meeting History

Minutes Template

## Agenda and Minutes 2024-08-29

### Prework
- 

### Roll Call
- [ ] Erik Guntner
- [ ] John Wroge
- [ ] Paul Espinosa
- [ ] Tyler Thome
- [ ] Ariel Lasry (Engineering PM)
- [ ] Kiyingi Brian (Engineering PM)

### FYIs/Discussions
- 

#### Recurring items: 
- [ ] Review assignments
  - [ ] [Erik](https://github.com/hackforla/HomeUniteUs/issues/assigned/erikguntner)
  - [ ] [John](https://github.com/hackforla/HomeUniteUs/issues/assigned/johnwroge)
  - [ ] [Jose](https://github.com/hackforla/HomeUniteUs/issues/assigned/JpadillaCoding)
  - [ ] [Paul](https://github.com/hackforla/HomeUniteUs/issues/assigned/paulespinosa)
  - [ ] [Tyler](https://github.com/hackforla/HomeUniteUs/issues/assigned/tylerthome)
  - [ ] [Ariel](https://github.com/hackforla/HomeUniteUs/issues/assigned/lasryariel)

#### Meeting Notes
- 

#### New Tasks
- [ ]

The text was updated successfully, but these errors were encountered:

lasryariel · 2024-08-29T03:49:33Z

lasryariel · 2024-09-05T23:56:57Z

lasryariel · 2024-09-13T00:04:27Z

lasryariel · 2024-09-20T00:17:00Z

lasryariel · 2024-10-04T00:01:26Z

lasryariel · 2024-10-11T00:09:55Z

lasryariel · 2024-10-18T00:27:43Z

lola3736 · 2024-10-23T21:26:11Z

@lasryariel below is the summary meeting notes from Fathom Note Taker for October 17, 2024:

The following summary and action items were generated by AI

Summary

Meeting Purpose

Review engineering progress and discuss next steps for Home Unite Us project migration to Fast API and incubator readiness.

Key Takeaways

Most tests are now passing, with only API tests remaining to be fixed
Google API keys have been set up, but some configuration details need finalization
The migration to Fast API is nearly complete, with UI and API mostly working
Sign-up functionality is still broken, presenting a 400 error that needs investigation
Google sign-in implementation for Fast API is still pending

Topics

Test Status and Fixes
- Unit tests and end-to-end tests are now passing
- John's PR fixes remaining API test failures
- Paul's PR includes backend test fixes
- Team to merge PRs and verify all tests pass on main branch
Google API Configuration
- Tyler set up API keys tied to the Hack for LA account
- Cognito configuration updated via Terraform
- Only email and name will be pulled from Google, other user data to be entered manually
- Documentation of setup process still needed for knowledge transfer
Migration to Fast API Progress
- UI and API are mostly working on QA environment (qa.homeunite.us)
- Sign-up functionality is broken, returning a 400 error
- Google sign-in button is currently commented out in the UI
- Need to implement Google sign-in endpoints in Fast API
Incubator Readiness
- Project is close to feature parity with the old system
- Main blocker is resolving the sign-up error and implementing Google sign-in
- Team needs to create test logins to verify functionality of the rest of the application

Next Steps

Investigate and fix the 400 error on the sign-up route
Implement Google sign-in endpoints in Fast API
Uncomment and test Google sign-in buttons in UI
Create test logins in Cognito to verify application functionality
Complete a full parity build and test all features
Finalize Google API configuration details (e.g., required user data fields)
Document Google API setup process for knowledge transfer
Aim to complete migration before the end of the month to avoid additional charges

Action Item

Merge PR with fixes for Backend tests into main branch - John W
Merge John's PR for front-end test fixes into main branch - Paul Espinosa
Implement Google sign-in endpoints for Fast API - Tyler Thome
Resolve 400 bad request error in sign-up route; implement verbose logging for debugging - Paul Espinosa
Uncomment Google sign-in buttons in UI for sign-in and sign-up pages - Erik Guntner

lola3736 · 2024-10-25T02:29:02Z

Agenda and Minutes 2024-10-24

Prework

Roll Call

Recurring items:

Meeting Notes

Meeting Purpose

Discuss project progress, review action items, and plan next steps for the Home Unity development team.

Key Takeaways

Significant progress made on incubator migration; most action items completed
Google authentication setup nearly complete, with minor documentation needed
Team to review and update project board, focusing on new designs and upcoming feature work
Preparing for transition to more feature-building and workflow implementation

Topics

Incubator Migration Progress
Paul's PR merged, draft PR for event modeling architecture in progress
Google authentication mostly working, with one minor bug remaining
Parity builds deployed, marking migration as essentially complete
Team at parity with old setup, meeting defined goals for the migration

Google Authentication Documentation

Documentation not started yet, but code migration nearly complete
Agreed to create high-level bullet points initially, covering setup steps:
1. Set up Cognito
2. Create Google account and developer account
3. Set up API and obtain OAuth credentials
Tyler to draft initial documentation, to be reviewed by Bonnie later

Project Board Review and Updates

Team to review and update prioritized backlog, especially older items that may no longer apply due to new designs
New issue approval section to be reviewed and updated, particularly infrastructure-related items
In-progress items to be evaluated for potential move to completed status
Design system ticket to be moved out of engineering section
Team to wait for new designs before extensively updating tickets

Upcoming Work and Planning

Preparing to transition to feature-building and workflow implementation
Awaiting wireframes for guest and coordinator workflows to update project board accordingly
Team feeling more confident about issue sizing and descriptions
Aiming to start actively using the project board for workflow management by January

Miscellaneous Updates

Meeting time confirmed to remain at 5:30
Paul working on event modeling research; team to evaluate its simplicity and onboarding potential before implementation
Potential to show a prototype by next June mentioned

Next Steps

Review and update project board, focusing on new issue approval and in-progress items
Wait for new design wireframes before extensively updating prioritized backlog
Tyler to draft initial Google authentication setup documentation
Continue work on resolving final Google sign-in issue
Prepare for transition to feature-building and workflow implementation work

Action Items

Draft high-level bullet points for Google auth setup documentation - Erik Guntner
Debug remaining Google sign-in/sign-up issue - Tyler Thome
Review prioritized backlog, mark items that may be outdated due to new designs - Tyler Thome
Review "New Issue Approval" column, update/close infrastructure-related items - Erik Guntner
Review "In Progress" column, move completed items to "Completed" if PRs are merged - John W

lasryariel · 2024-11-01T00:36:22Z

lasryariel · 2024-11-08T01:32:05Z

Agenda and Minutes 2024-11-7

Prework

Roll Call

Recurring items:

Meeting Notes

recruiting
- recruit 2 juniors to pair
- add senior backend role- so now we will have a senior back and front end role open, will see what we can get
- Tyler to write up description for above roles, Ariel to make postings when descriptions ready
coordinator updates/engineer to join breakout
- presented to team
- Erik to join Coordinator breakout starting next week
any other updates
- pushed a change to fix google sign in, will test today

Summary Meeting Minutes

Meeting Purpose

Discuss engineering updates, coordinator dashboard design, and recruiting plans for Home Unite Us project.

Key Takeaways

Engineering team ready to engage with coordinator dashboard design process
Recruiting plans set for junior and senior roles before Nov 19th deadline
New workflow established for engineering involvement in design breakouts
Dashboard layout approved, but development start pending final approval

Topics

Engineering Updates

AWS account for incubator closed; minor Google sign-in issue being addressed
No major blockers for feature work identified

Coordinator Dashboard Design

Prototype walkthrough of new dashboard layout and functionality
Key features: sidebar navigation, intake profile approval process, notes system
Layout approved by Bonnie, but high-fidelity designs and development start pending
Engineering input needed for feasibility and implementation strategies

Engineering Involvement in Design Process

Erik Guntner to join Tuesday breakout sessions as engineering representative
Aim to start parallel workstreams: layout implementation while finalizing details
Discussion needed on when to begin engineering work based on design progress

Recruiting Plans

Deadline for last recruiting of the year: November 19th
Positions to be posted:
- 2 junior developers
- 1 senior front-end developer
- 1 senior back-end developer
Tyler to provide basic role descriptions for job postings

Project Management

Team to update project board to reflect current work and upcoming shifts in focus

Next Steps

Erik to join Tuesday breakout sessions for coordinator dashboard design
Tyler to write up basic descriptions for recruiting posts (junior and senior roles)
Ariel to finalize job postings and initiate recruitment process
Team to update project board before next week's meeting
Discuss potential early start of engineering work with Bonnie in next call
Follow up with potential front-end candidate (Kristen Carden) who previously expressed interest

Action Items

Join Tuesday breakout meetings for engineering representation starting next week - Erik Guntner
Write basic descriptions for junior and senior engineering roles (front-end and back-end) for recruiting - Tyler Thome
Complete job postings for engineering roles using Tyler's descriptions; post before Nov 19 - Ariel Lasry
Follow up with Kristen Carden re: potential interest in front-end position - Ariel Lasry
Clean up and update engineering project board before next week's meeting - Ariel Lasry / Tyler Thome

lola3736 · 2024-11-08T18:59:04Z

@lasryariel I added summary meeting minutes

lola3736 · 2024-11-15T07:06:36Z

Agenda and Minutes 2024-11-14

Roll Call

Recurring items:

Summary Meeting Notes/Minutes

Meeting Purpose
- Review project board, discuss workflow processes, and align on development approach for the coordinator dashboard.

Key Takeaways

Project board needs updating to reflect current work status and priorities
Workflow process refined: dev leads (Tyler/Erik) to review and approve tickets before moving to prioritized backlog
Aim for prototype by June 2025 for stakeholders
Coordination wireframe needs approval from Bonnie in order for dev team to proceed with structural work

Topics

Project Board Management

Update board to reflect current work status
New issue column for drafts; prioritized backlog for approved work
One ticket per person in "In Progress" column
Close irrelevant tickets with explanatory comments, don't delete
Highest priority items should be at the top of prioritized backlog

Workflow Process

Dev leads (Tyler/Erik) to review and approve all tickets
Approved tickets should be moved to prioritized backlog
Comment in ticket to indicate review/approval for audit trail
Everything currently considered "must have" for MVP

Development Timeline and Coordination

Unofficial target: prototype for stakeholders by June 2025
Discussion needed with Bonnie on dev team involvement in wireframe review
Concern about potential rework if dev team reviews too early
Tyler suggests parameterizing design elements for easy adjustment

Coordinator Dashboard Development

Erik to outline work for setting up dashboard structure
Create detailed issue for Bonnie's approval before development starts
Ensure Tyler reviews and approves before presenting to Bonnie

Design and Development Collaboration

Balancing conventional UI patterns with Bonnie's desire for unique, user-friendly design
Need to avoid reinventing UI widgets unnecessarily
Importance of getting core data flow and structure right before detailed design

Next Steps

Update project board to reflect current work status and priorities
Erik to create detailed issue for coordinator dashboard structure setup
Schedule meeting with Bonnie to discuss dev team involvement in wireframe review, potentially to discuss during breakout session at the 11/26 "All Teams" meeting.
Tyler to review and approve coordinator dashboard structure plan before Bonnie's review

Action Items

Review prioritized backlog tickets, ensure complexity & points labels are accurate - Tyler Thome
Outline work for coordinator dashboard structure/wireframe - create detailed ticket(s) - Erik Guntner
Present coordinator dashboard structure/wireframe for Bonnie's approval (11/26) - Erik Guntner

lasryariel · 2024-11-22T01:33:13Z

lasryariel added Role: Back End Role: Data Science Role: Front End Role: DevOps Feature: Administrative Administrative chores, etc... Complexity: Small Issue has detailed instructions to resolve and the task is simple. points: 0.5 Can be done in 1.5 to 3 hours labels Aug 29, 2024

lasryariel added this to the x- Continuous milestone Aug 29, 2024

lasryariel added this to P: HUU: Project Board Aug 29, 2024

github-project-automation bot moved this to New Issue Approval in P: HUU: Project Board Aug 29, 2024

lasryariel moved this from New Issue Approval to Recurring Items in P: HUU: Project Board Aug 29, 2024

lasryariel assigned lasryariel and unassigned lasryariel Aug 29, 2024

lasryariel mentioned this issue Aug 30, 2024

Initial Engineering Product Manager Tasks #766

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lasryariel added Feature: Agenda and removed Feature: Administrative Administrative chores, etc... labels Nov 22, 2024

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HUU: Engineering Agenda and Meeting Minutes #770

HUU: Engineering Agenda and Meeting Minutes #770

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HUU: Engineering Agenda and Meeting Minutes #770

HUU: Engineering Agenda and Meeting Minutes #770

Comments

lasryariel commented Aug 29, 2024 • edited Loading

Overview

Meeting History

Minutes Template

lasryariel commented Aug 29, 2024 • edited Loading

Agenda and Minutes 2024-08-29

Prework

Roll Call

FYIs/Discussions

Recurring items:

Meeting Notes

Next Week

lasryariel commented Sep 5, 2024 • edited Loading

Agenda and Minutes 2024-09-05

Prework

Roll Call

FYIs/Discussions

Recurring items:

Meeting Notes

Next Week

lasryariel commented Sep 13, 2024 • edited Loading

Agenda and Minutes 2024-09-12

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Roll Call

FYIs/Discussions

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Meeting Notes

Next Week

lasryariel commented Sep 20, 2024 • edited Loading

Agenda and Minutes 2024-09-19

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Roll Call

FYIs/Discussions

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Meeting Notes

Next Week

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Agenda and Minutes 2024-10-03

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Roll Call

FYIs/Discussions

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Meeting Notes

Next Week

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Agenda and Minutes 2024-10-10

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Roll Call

FYIs/Discussions

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Meeting Notes

Next Week

lasryariel commented Oct 18, 2024 • edited Loading

Agenda and Minutes 2024-10-17

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Roll Call

FYIs/Discussions

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Meeting Notes

Next Week

lola3736 commented Oct 23, 2024 • edited Loading

Summary

Meeting Purpose

Key Takeaways

Topics

Next Steps

Action Item

lola3736 commented Oct 25, 2024 • edited Loading

Agenda and Minutes 2024-10-24

Prework

Roll Call

Recurring items:

Meeting Notes

Key Takeaways

Topics

Google Authentication Documentation

Project Board Review and Updates

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