Skip to content
New issue

Have a question about this project? Sign up for a free GitHub account to open an issue and contact its maintainers and the community.

Sign up for GitHub

By clicking “Sign up for GitHub”, you agree to our terms of service and privacy statement. We’ll occasionally send you account related emails.

Already on GitHub? Sign in to your account

Jump to bottom

HUU: Design Agenda and Meeting Minutes #754

Open
18 of 41 tasks
lola3736 opened this issue Aug 19, 2024 · 11 comments
Open
18 of 41 tasks

HUU: Design Agenda and Meeting Minutes #754

lola3736 opened this issue Aug 19, 2024 · 11 comments
Assignees
@lola3736
Labels
Complexity: Small Issue has detailed instructions to resolve and the task is simple. Feature: Administrative Administrative chores, etc... Feature: Agenda points: 1 Can be done in 4-6 hours Role: Design Role: PM
Milestone
w - Ongoing

Comments

@lola3736
Copy link
Member

lola3736 commented Aug 19, 2024 •
edited by nlvan
Loading

Agenda and Minutes 2024-08-19

Prework

Roll Call

  • Jiehong
  • Amy
  • Jon
  • Priyanka
  • Nihan
  • Nicci
  • Ariel
  • Lola
  • Sarah

Recurring items:

  • review any issues that are in the new issue approval column
  • Accountability and Support Check
    • Review assignments for each Designer
      • [Jiehong]
      • [Jon]
      • [Amy]
      • [Priyanka]
      • [Nicci]
      • [Nihan]
  • finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

  • Onboarding
    • Confirm Figma Access
    • Confirm team roster completion
    • Confirm GitHub access
    • Confirm meeting invite - CoP Design
  • Persona Assignment
    • Coordinator
      • Lead TBD
      • Designer TBD
    • Guest
      • Jon Ilaw (Lead Designer)
      • Designer TBD
    • Host
      • Jiehong Chen (Lead)
      • Designer TBD
    • Research
      • Nicci (Lead)
      • Designer TBD
  • Propose to change meeting, current Wednesday meeting conflicts with Design CoP
  • Project Overview (Ariel)
  • Accessing Figma (Ariel)
  • Design status (Jiehong)

Actions taken or notes about stuff from the meeting:

  • Team agreed to move team meeting to Monday 6pm PDT
  • Amy Li - Host Persona

New Task Items
@lola3736 lola3736 added this to the x- Continuous milestone Aug 19, 2024
@lola3736 lola3736 self-assigned this Aug 19, 2024
@github-project-automation github-project-automation bot moved this to New Issue Approval in P: HUU: Project Board Aug 19, 2024
@lola3736 lola3736 added Feature: Administrative Administrative chores, etc... points: 1 Can be done in 4-6 hours Complexity: Small Issue has detailed instructions to resolve and the task is simple. and removed milestone: missing Complexity: Missing labels Aug 19, 2024
@lola3736 lola3736 moved this from New Issue Approval to Recurring Items in P: HUU: Project Board Aug 19, 2024
@lola3736
Copy link
Member Author

lola3736 commented Aug 26, 2024 •
edited
Loading

Agenda and Minutes 2024-08-26

Prework

Roll Call

  • Jiehong
  • Amy
  • Jon
  • Priyanka
  • Nihan
  • Nicci
  • Ariel
  • Lola
  • Sarah
  • Kiyingi
  • Jazmyne

Team Structure and Meeting Agenda

  • Design and Research Team Lead - Nicci
  • Design Team Coordinator - Jiehong
    • Coordinator
      • Priyanka (Lead)
      • Nihan (Designer)
    • Guest
      • Jon (Lead)
      • Sarah (Designer)
    • Host
      • Jiehong (Lead)
      • Amy (Designer)

Recurring items:

  • Best Practice - September 9th (Nicci)
  • Persona Update
  • Persona Breakout Session

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

  • Team to review available documentations relating to their assigned personas

New Task Items

@lola3736
Copy link
Member Author

lola3736 commented Sep 13, 2024 •
edited
Loading

Agenda and Minutes 2024-09-12

Prework

Roll Call

  • Jiehong
  • Amy
  • Jon
  • Priyanka
  • Nihan
  • Nicci
  • Lola
  • Sarah
  • Jazmyne

Recurring items:

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

  • Team to review available documentations relating to their assigned personas

New Task Items

@lola3736
Copy link
Member Author

lola3736 commented Sep 17, 2024 •
edited
Loading

Agenda and Minutes 2024-09-16

Prework

Roll Call

  • Jiehong
  • Amy
  • Jon
  • Priyanka
  • Nihan
  • Nicci
  • Lola
  • Sarah
  • Jazmyne
  • Jasmine (optional)
  • Jasika (optional)

Recurring items:

  • Recruiting
    • 1 UX/UI Designer
    • 3 UX Researcher
  • Persona Wireframe Review and Feedback
    • Coordinator
    • Guest
    • Host

Next Steps

  • Team to member to incorporate feedback from wireframe review

@lola3736
Copy link
Member Author

lola3736 commented Sep 24, 2024 •
edited
Loading

Agenda and Minutes 2024-09-23

Prework

Roll Call

  • Jiehong
  • Amy
  • Jon
  • Priyanka
  • Nihan
  • Nicci
  • Lola
  • Jazmyne
  • Jasmine (optional)
  • Jasika (optional)

Recurring items:

  • Team update
    • New team member - Jaime Cucalon
    • Sarah Kwok - taking a pause
    • Recruiting
      • 3 UX Researcher
  • Project Update
  • Persona Wireframe Review and Discussion
    • Coordinator
    • Guest
    • Host

New Items

Sample design

  • Uber
Uber.driver.profile.setup.mp4

Next Steps

  • Team member to incorporate feedback and update wireframe accordingly

@lola3736
Copy link
Member Author

lola3736 commented Sep 30, 2024 •
edited
Loading

Agenda and Minutes 2024-09-30

Prework

Roll Call

  • Jiehong
  • Amy
  • Jon
  • Priyanka
  • Nihan
  • Nicci
  • Lola
  • Jazmyne
  • Jasmine (optional)
  • Jasika (optional)

Recurring items:

  • Team update
    • New team member
      • Jaime Cucalon - Design System
      • Sam Seyler - Researcher
    • Sarah Kwok - taking a pause
    • Recruiting
      • 3 UX Researcher
      • 1 Designer
  • Best Practice - User Flows
    • What is it?
    • Why is it needed?
    • How to design?
  • Project Update
    • Persona Wireframe Review and Discussion
      • Coordinator
      • Guest
      • Host

@lola3736
Copy link
Member Author

lola3736 commented Oct 22, 2024 •
edited
Loading

Agenda and Minutes 2024-10-21

Recurring items:

  • Project Status
  • New team member
    • Michael Gruen - Lead Design Direction (Host and Guest)
    • Julia Echevarria - Host
  • Project Update
    • Persona Wireframe Review and Discussion
      • Coordinator
      • Guest
      • Host

Summary Meeting Notes

Meeting Purpose

  • Collaborate on design approaches for the Home Unite Us project, focusing on the guest profile creation flow.

Key Takeaways

  • Multiple design concepts presented for guest profile creation, including circular/gamified and card-based layouts
  • Team discussing balance between engaging design and appropriate tone for young adults in serious situations
  • Responsiveness and scalability concerns raised for some design approaches
  • Next steps involve refining designs to show 3 options to stakeholder Bonnie, addressing cognitive load and information hierarchy

Topics

  • Current Design Iterations
    • John presented circular/gamified layout with side navigation
    • Michael showcased card-based grid layout with progress indicators
    • Both designs aim to make profile creation process more engaging and less overwhelming
    • Team debated merits of each approach, considering cognitive load, scalability, and appropriate tone
  • Design Feedback and Iterations
    • Concerns raised about cognitive load with text-heavy card designs
    • Suggestions to reduce description text and focus on clear status indicators
    • Discussion on including estimated completion times for sections
    • Proposal to create versions with and without detailed information to compare
  • Responsiveness and Scalability
    • Questions raised about how designs will adapt to different screen sizes
    • Concern about potential issues with right-aligned elements on wide screens
    • Need to consider how designs will accommodate variable numbers of profile sections
  • Progress Visualization
    • Explored ideas for gamified progress indicators (e.g., house illustration filling in)
    • Discussed discrete vs. continuous progress bar representations
    • Considered how to make progress clear without being infantilizing

Next Steps

  • John and Michael to refine and combine efforts on 3 design options
  • Prepare interactive prototypes demonstrating key interactions
  • Julia to explore host profile design adaptations
  • Team to consider showing design system progress in future meetings
  • Prepare for design review with Bonnie next Tuesday
  • Keep in mind December break - aim to make significant progress in November

Roll Call

  • Jiehong Chen
  • Amy Li
  • Jon IIaw
  • Priyanka Gupta
  • Nihan Durmaz
  • Nicci Van
  • Lola Sarumi
  • Jazmyne Newman (Optional Researcher)
  • Sam Seyler (Optional - Researcher)
  • Jaime Cucalon
  • Michael Gruen
  • Julia Echevarria
  • Jasmine Guraya (Optional Product)
  • Jasika Kalra (Optional Product)

@sammsey sammsey pinned this issue Oct 22, 2024
@lola3736
Copy link
Member Author

lola3736 commented Oct 29, 2024 •
edited
Loading

Agenda and Minutes 2024-10-28

Recurring items:

  • Project Status
  • Project Update
    • Persona Wireframe Review, high fidelity and Discussion
      • Coordinator
      • Guest
      • Host

Summary Meeting Notes

Meeting Purpose

  • Review design progress on HUU profile overview screens and prepare for presentation to Bonnie

Key Takeaways

  • Multiple design concepts explored for profile overview screen, including house-building and scene-revealing illustrations
  • Team aligned on showing Bonnie several card design options tomorrow
  • Accessibility considerations raised around hover states and screen reader compatibility
  • Need to standardize card designs across concepts for consistency and development efficiency

Topics

Guest Profile Overview Designs
  • John presented house-building illustration concept with progress bar and card designs
  • Michael showed house construction illustration with detailed progress indicators and card variants
  • Julia demonstrated scene-revealing house illustration with hover state cards
  • Jiehong presented simpler icon-based designs with progress bars
Design Feedback
  • Team generally positive about illustration concepts, but noted host profiles should continue to fine tune the design to reflect host's objective
  • Concerns raised about hover state accessibility, especially on mobile
  • Suggestions to standardize card designs across concepts for consistency
  • Discussion on including progress indicators (e.g. "2 of 11 complete") for accessibility
Presentation to Bonnie
  • Team will show Bonnie multiple card design options tomorrow
  • Focus on addressing Bonnie's previous feedback rather than presenting full wireframes
  • Presentation may take up to an hour with multiple design options
Coordinator Team Update
  • Priyanka unable to join due to connection issues, but will be ready to present tomorrow
  • Coordinator team will have a separate smaller meeting with Bonnie to review their designs

Next Steps

  • Create standardized card design options across concepts
  • Prepare consolidated presentation of design options for Bonnie tomorrow
  • Address accessibility concerns, especially around hover states
  • Create issue in project management tool for tracking Bonnie's feedback
  • Schedule follow-up to review Jiehong's designs in more detail next week
  • Continue refining wireframes and user flows after Bonnie's feedback

Action Items

  • Update guest profile overview wireframes incorporating Bonnie's feedback and team suggestions - Jon Ilaw
  • Refine host profile overview design, focusing on illustration concept and card design - Michael Gruen
  • Compile and organize all profile overview design versions for presentation to Bonnie - Nicci Van
  • Revise host profile overview design, addressing accessibility concerns for hover states on mobile - Julia Echevarria
  • Prepare simplified version of host profile overview design for presentation to Bonnie - Jiehong Chen
  • Create issue in project management tool for tracking host profile overview feedback from Bonnie - Lola Sarumi

Roll Call

  • Jiehong Chen
  • Amy Li
  • Jon IIaw
  • Priyanka Gupta
  • Nihan Durmaz
  • Nicci Van
  • Lola Sarumi
  • Jazmyne Newman (Optional Researcher)
  • Sam Seyler (Optional - Researcher)
  • Jaime Cucalon
  • Michael Gruen
  • Julia Echevarria
  • Jasmine Guraya (Optional Product)
  • Jasika Kalra (Optional Product)

@lola3736
Copy link
Member Author

lola3736 commented Nov 4, 2024 •
edited
Loading

Agenda and Minutes 2024-11-04

Recurring items:

Summary Meeting Notes

  • Meeting Purpose
    • Review October goals, discuss design direction for guest and host experiences, and outline new workflow processes for the HUU Design Team.

Key Takeaways

  • Design direction for guest/host experiences finalized: same design except for illustrations, using straight-line buttons for scalability
  • New streamlined process: internal design explorations, limited options presented to leadership, early developer involvement
  • Ambitious target: prototype for entire experience by June next year (rough estimate)
  • Team to review and provide feedback on product features list, focusing on sections 1 and 2

Topics

October Goals Review
  • User flow for guest and host nearly complete
  • Coordinator wireframe finalized, pending feedback for improvements
  • Research goals to be discussed on Wednesday
Product Features List Review
  • PM team created list of features for sections 1-3
  • Design team to provide feedback, especially on sections 1 and 2
  • Feedback requested before Thanksgiving
  • Comments should be added directly in the document for easy collaboration
Design Direction for Guest and Host Experiences
  • Same design for both, except for illustrations in profile overview page
  • Straight-line buttons chosen for easy scalability across devices
  • Potential confusion about button placement (right vs. bottom) to be clarified with Bonnie
  • Host version to have more mature illustrations
New Design Process and Workflow
  • Design explorations to be discussed internally on Mondays
  • Max 2-3 options to be presented to leadership
  • No more showing multiple design explorations to entire team
  • Decisions and rationale to be documented in GitHub wiki
  • Early developer involvement for feasibility feedback
  • Clear boundaries set for what will be shown in meetings
Brand Guidelines
  • Bonnie mentioned a brand guide; team to follow up on its application
  • May impact design system and visual design
Timeline and Expectations
  • Rough target: prototype for entire experience by June next year
  • Team cautiously optimistic but acknowledges it's an ambitious goal
  • Additional developers expected to join in January
Next Steps
  • Review and comment on product features list, focusing on sections 1 and 2
  • Clarify button placement decision with Bonnie
  • Document new design process and present on Thursday
  • Incorporate early developer feedback in design workflow
  • Follow up on brand guide mentioned by Bonnie and its implications
  • Michael to schedule one-on-one meeting with Bonnie
  • Continue work on respective areas (guest, host, design system) in breakout sessions
Action Items
  • Confirm button placement details with Bonnie on Thu; send to Nicki - Lola Sarumi
  • Document design decisions & future improvement options - Nicci Van
  • Document design decisions in GitHub wiki - Michael Gruen
  • Document & present new design process workflow on Thu - Lola Sarumi

Roll Call

  • Jiehong Chen
  • Amy Li
  • Jon IIaw
  • Priyanka Gupta
  • Nihan Durmaz
  • Nicci Van
  • Lola Sarumi
  • Jazmyne Newman (Optional Researcher)
  • Sam Seyler (Optional - Researcher)
  • Jaime Cucalon
  • Michael Gruen
  • Julia Echevarria
  • Jasmine Guraya (Optional Product)
  • Jasika Kalra (Optional Product)

@lola3736
Copy link
Member Author

lola3736 commented Nov 12, 2024 •
edited
Loading

Agenda and Minutes 2024-11-11

Recurring items:

Summary Meeting Notes / Minutes

November meeting plans

  • The team discussed plans for the November meetings, noting that the next few weeks will be short due to the Thanksgiving holiday.
  • They agreed to focus on wrapping up October goals and providing feedback on the draft features list shared the previous week.

Finalizing guest and host designs @ 7:43

  • Lola reviewed the final Figma design for the guest and host profiles that Bonnie wants the team to move forward with.
  • The team agreed to have a breakout session with Bonnie to clarify her expectations around the "mature" design direction.

Requesting brand guidelines

  • Michael raised the need for the team to understand Bonnie's brand guidelines, as that will be critical for informing the design work.
  • The team agreed to follow up with Bonnie to get clarity on the brand guidelines.

Improving the profile submission flow

  • Julia and Michael discussed potential ways to streamline the profile submission review flow, such as using drawers instead of modals to edit sections, and using iconography instead of text-based buttons for actions like adding/deleting photos.

Involving developers earlier in the design process

  • Lola mentioned a plan to have developers join the design team's breakout sessions more regularly, to get their input and alignment earlier in the design process.

Next steps and meeting cadence

  • The team confirmed the meeting time will shift to 6pm PT starting next week.
  • They also discussed plans for the upcoming all-team meeting and the potential need to meet during Thanksgiving week.

Roll Call

  • Jiehong Chen
  • Amy Li
  • Jon IIaw
  • Priyanka Gupta
  • Nihan Durmaz
  • Nicci Van
  • Lola Sarumi
  • Jazmyne Newman (Optional Researcher)
  • Sam Seyler (Optional - Researcher)
  • Jaime Cucalon
  • Michael Gruen
  • Julia Echevarria
  • Jasmine Guraya (Optional Product)
  • Jasika Kalra (Optional Product)

@lola3736
Copy link
Member Author

lola3736 commented Nov 19, 2024 •
edited
Loading

Agenda and Minutes 2024-11-18

Recurring items:

  • Project Status
  • Research - present persona research results
  • Project Update
    • Persona Wireframe Review, HiFi and Discussion
      • Coordinator
      • Guest
      • Host

Summary Meeting Notes / Minutes

  • Meeting Purpose
    • Review research findings on host home programs and discuss design options for profile submission review page.

Key Takeaways

  • Secondary research revealed two types of host home matching: stranger and kinship
  • Personas developed for guests, hosts, and coordinators based on research findings
  • Team debating design options for profile submission review page, leaning towards returning to original input screen for edits

Topics

Research Findings on Host Home Programs

  • Two matching models identified: stranger matching and kinship matching
  • Kinship matching keeps youth within existing support networks
  • Host demographics differ between stranger and kinship matches
  • Age range for youth in host homes often 16-24, but some programs accept ages 12-13
  • Youth prefer hosts with similar cultural backgrounds or shared experiences

Personas Developed

  • Five personas created: two guests, two hosts, one coordinator
  • Cody (minor guest): Represents rural population, longer stays, focus on finishing high school
  • Amalia (young adult guest): Represents renters, focus on job stability and education
  • Colin (coordinator): Manages ~15 host homes, balances kinship and stranger matching
  • Susan (stranger host): Needs training on supporting youth, white privilege awareness
  • Fiona (kinship host): Faces financial barriers, emphasis on keeping youth in community

Design Options for Profile Submission Review

  • Three options discussed: inline editing, modal editing, and returning to original input screen
  • Team leaning towards returning to original input screen for simplicity and familiarity
  • Concerns raised about accessibility issues with modals
  • Suggestion to present options to PMs for feedback

Coordinator Workflow Considerations

  • Discussion on granular approval process for different sections of guest/host profiles
  • Debate on cognitive load for coordinators reviewing multiple profiles

Next Steps

  • Present design options for profile submission review to PMs, including team's preference
  • Combine guest and host teams for collaborative session in next meeting
  • Review Bonnie's feedback on wireframes, particularly regarding skip button
  • Update profile overview page to match John's design for consistency

Action Items

  • Create 3rd mockup - edit option returning to original input screen - Julia Echevarria
  • Present 3 profile review page design options to PMs in tmrw breakout, incl. team preference & rationale - Jon Ilaw, Julia Echevarria, Jiehong Chen
  • Update profile review page design to match John's design for consistency - Julia Echevarria
  • Show team Bonnie's wireframe feedback (incl. skip button) tmrw - Nicci Van

Roll Call

  • Jiehong Chen
  • Amy Li
  • Jon IIaw
  • Priyanka Gupta
  • Nihan Durmaz
  • Nicci Van
  • Lola Sarumi
  • Jazmyne Newman (Optional Researcher)
  • Sam Seyler (Optional - Researcher)
  • Jaime Cucalon
  • Michael Gruen
  • Julia Echevarria
  • Jasmine Guraya (Optional Product)
  • Jasika Kalra (Optional Product)

@lola3736
Copy link
Member Author

lola3736 commented Nov 19, 2024 •
edited
Loading

Agenda and Minutes 2024-11-25

Recurring items:

  • Project Status
  • Review action items from previous meetings
  • Project Update
    • Persona Wireframe Review, HiFi and Discussion
      • Coordinator
      • Guest
      • Host

Roll Call

  • Jiehong Chen
  • Amy Li
  • Jon IIaw
  • Priyanka Gupta
  • Nihan Durmaz
  • Nicci Van
  • Lola Sarumi
  • Jazmyne Newman (Optional Researcher)
  • Sam Seyler (Optional - Researcher)
  • Jaime Cucalon
  • Michael Gruen
  • Julia Echevarria
  • Jasmine Guraya (Optional Product)
  • Jasika Kalra (Optional Product)

Sign up for free to join this conversation on GitHub. Already have an account? Sign in to comment
Assignees

@lola3736 lola3736

Labels
Complexity: Small Issue has detailed instructions to resolve and the task is simple. Feature: Administrative Administrative chores, etc... Feature: Agenda points: 1 Can be done in 4-6 hours Role: Design Role: PM
Projects
P: HUU: Project Board
Status: Recurring Items
Milestone
w - Ongoing
Development

No branches or pull requests
2 participants
@lola3736 @nlvan