CTJ: UXR Meeting Agenda

[patula006]

Overview

This issue tracks the UXR agendas for our project.

Action Items

To create a new agenda

• Copy the template below into a new comment
• Edit the text you pasted with new items for your agenda
• Add the link to the new comment with its date under Resources/Instructions

Resources/Instructions

The pre work should be done before the meeting so that it can be discussed during the meeting.

Template for next meeting agenda

## [Date] Agenda and Notes

### Prework
- [ ] Add any prework here

### Roll Call
-

#### Recurring Items: Happens on the UXR meeting
 - [ ] Accountability and Support Check
    - [ ] Review assignments for each Researcher [UXR issues in progress](https://github.com/orgs/hackforla/projects/37/views/5)

#### New Items
- [ ] 
- [ ] Make new agenda for next week

#### Task items from Team meeting to review
- [ ] 
  - [ ] Carry forward the "New Items" that we did not get to look at today

#### FYI
-

#### Notes from meeting
- 

### New Task Items
- 

#### Items for next week's agenda

Previous Meetings (link to each agenda with the date)

Format is [year,day,month]

2024

2024-27-02
2024-28-06
2024-26-07
2024-02-08
2024-16-08
2024-23-08
2024-13-09
2024-20-09

2023

2023-27-09
2023-19-10

2022

2022-02-02
2022-15-02
2022-01-03
2022-09-03
2022-15-03
2022-22-03
2022-29-03
2022-12-04
2022-22-04
2022-17-05
2022-28-06
2022-12-07

[kcoronel]

Make this an issue:

• All PII related docs including consent forms & interview recordings need to be stored in a 'locked drive.' Contact Admin channel & they can set you up with the same.
• You don't need to keep the videos if the team does not need to. It can be destroyed after the data analysis & report writing. But irrespective of this, all protocols regarding consent forms+locked drive need to be followed. You will also need to mention in the consent forms how your data is going to be collected, handled, stored, deleted/destroyed (i.e the entire end-to-end data collection+storage process)
• For other projects, we have used Hack for LA's Zoom account (to follow best practices including safety, privacy of participants). The available + free days/timings on all HfLA Zooms are on 1Password. There is a spreadsheet wherein you can identify the available days/timings. The PMs & Leads of your project would be aware of this spreadsheet & should be able to help you out.
• There is a video submission sheet that projects have used after the video/audio interview. This is a good way to keep track of all the researchers and their respective interviews as they submit them to the locked drive: https://drive.google.com/drive/folders/1eOxxLQoGV6Ca7gEesE2SlG-fHWgRZb-G
• I was wondering if you can shed some light on these deliverables. I am taking more of the Research Operations role for the team and want to see if we can implement some of these best practices during our testing phase.

[kcoronel]

Hi Team, adding the following item for discussion for your Dev Meeting:

Please review the MVP Flow Desktop that the UI/UX Design team has created. It would be great to capture team feedback or any questions within the issue > #570

[xxl228]

9/27 Agenda and Notes

Prework

• Add any prework here

Roll Call

-Manju
-Rishi
-Vivian

Recurring Items: Happens on the UXR meeting

• Accountability and Support Check

  • Review assignments for each Researcher UXR issues in progress

• See updates in Usability testing for CTJ skills page design #532 for usability test update

• See updates in [Epic] Research for Skills Matrix Content Audit  #567 for the skill matrix project updates

New Items

• [ ]
• Make new agenda for next week

Task items from Team meeting to review

• • Carry forward the "New Items" that we did not get to look at today

FYI

Notes from meeting

• Usability Testing need more volunteers. Vivian will update the Calendley invite for two more weeks, repost the recruitment message on Monday, reach out to CoP leads for assistance. Rishi will reach out to people who missed appointments for rescheduling.
  -Ask Karen to help apply for a non-profit free account at UserTesting.com for the skill matrix project. This account will be very useful for HfLA, unless there is one already. If there is an existing account, please help us to use it.

New Task Items

[xxl228]

10/4 Agenda and Notes
Prework
Add any prework here
Roll Call
-Rishi
-Vivian

Recurring Items: Happens on the UXR meeting
Accountability and Support Check

Review assignments for each Researcher UXR issues in progress
See updates in #532 for usability test update

See updates in [Epic] Research for Skills Matrix Content Audit #567 for the skill matrix project updates

New Items
[ ]
Make new agenda for next week
Task items from Team meeting to review

Carry forward the "New Items" that we did not get to look at today
FYI
Notes from meeting
Usability Testing need more volunteers. Vivian will send recruitment message again with new dates on Oct 8. Rishi will send a message about card sort tool this coming week to CoP. Vivian created a new issue for Accessibility check. Rishi will create an outline for the accessibility test we will run and post it on the issue when it is completed.

[xxl228]

10/11 Agenda and Notes
Prework
Add any prework here

Roll Call
-Rishi
-Vivian

Recurring Items: Happens on the UXR meeting
Accountability and Support Check

Review assignments for each Researcher UXR issues in progress
See updates in #532 for usability test update

See updates in [Epic] Research for Skills Matrix Content Audit #567 for the skill matrix project updates

See updates about Accessibility test #594
New Items
[ ]
Make new agenda for next week
Task items from Team meeting to review

Carry forward the "New Items" that we did not get to look at today
FYI
Notes from meeting
-Discussed the plan for testing accessibility, Rishi will update the testing plan, and we will proceed with testing next week.
-Still need to recruit at least 1 more volunteer for the Usability Test. Plan to recruit one of the new designers. If not, will resend the usability test recruitment message to UX-UI channel after Oct 22 onboarding event.
-Continue to investigate tools for the skill matrix.

[xxl228]

10/18 Agenda and Notes
Prework
Add any prework here

Roll Call
-Rishi
-Vivian

Recurring Items: Happens on the UXR meeting
Accountability and Support Check

Review assignments for each Researcher UXR issues in progress
See updates in #532 for usability test update

See updates in [Epic] Research for Skills Matrix Content Audit #567 for the skill matrix project updates

See updates about Accessibility test #594
New Items
[ ]
Make new agenda for next week
Task items from Team meeting to review

Carry forward the "New Items" that we did not get to look at today
FYI
Notes from meeting
-Will focus on the accessibility checks this coming week, based on the guideline Rishi created. Tasks will be divided between Vivian and Rishi.
-Vivian will post the in the Admin channel in the coming week about the questions for the application.
-Vivian will post more hours to recruit participants for the usability test after Monday 10/22 onboarding event.

[xxl228]

11/1 Agenda and Notes
Prework
Add any prework here

Roll Call
-Rishi
-Vivian

Recurring Items: Happens on the UXR meeting
Accountability and Support Check

Review assignments for each Researcher UXR issues in progress
See updates in #532 for usability test update

See updates in [Epic] Research for Skills Matrix Content Audit #567 for the skill matrix project updates

See updates about Accessibility test #594
New Items
[ ]
Make new agenda for next week
Task items from Team meeting to review

Carry forward the "New Items" that we did not get to look at today
FYI
Notes from meeting
-Discussed accessibility checks for MVP1. Found some issues, will conduct more research on inactive state, details see issue.
-Vivian followed up with Ryan Chase from the 311 project for the UserTesting.com access. Waiting for a reply.
-Vivian will post more hours to recruit participants for the usability test after Monday 11/4. We only need 1 more participant and hopefully we can get one.
-Last Meeting for Rishi on the research team.

[xxl228]

11/22 Agenda and Notes
Prework
Add any prework here

Roll Call
-Jialing
-Vivian

Recurring Items: Happens on the UXR meeting
Accountability and Support Check

Review assignments for each Researcher UXR issues in progress
See updates in #532 for usability test update

See updates in [Epic] Research for Skills Matrix Content Audit #567 for the skill matrix project updates

See updates about Accessibility test #594
New Items
[ ]
Make new agenda for next week
Task items from Team meeting to review

Carry forward the "New Items" that we did not get to look at today
FYI
Notes from meeting
-Discussed next steps to analyzing usability test data.
-Will not meet on 11/29 and will meet again Dec 6. May continue to meet in December to complete the Usability Test report.