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<!DOCTYPE html>
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<title>Creating Accessible Documents | Digital.NSW</title>
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and inclusive language</u></a> in the <a href=\"https://www.digital.nsw.gov.au/delivery/accessibility-and-inclusivity-toolkit\" target=\"_blank\"><u>Accessibility and Inclusivity Toolkit</u></a><u>.</u></p>","textType":"RichText"},"failure":{"image":{"src":"/resources/2019-10-10T05%3A10%3A05.765Z-ico_incorrect.png","alt":"success feedback icon"},"heading":{"text":"Great try."},"content":"<p>For accessible content that promotes understanding and respect: </p>\n<ul>\n <li>keep your content simple</li>\n <li>use plain and inclusive language</li>\n <li>seek feedback and clarification. </li>\n</ul>\n<p>You can find more information on writing in <a href=\"https://www.digital.nsw.gov.au/delivery/accessibility-and-inclusivity-toolkit/writing/plain-and-inclusive-language\" target=\"_blank\"><u>plain and inclusive language</u></a> in the <a href=\"https://www.digital.nsw.gov.au/delivery/accessibility-and-inclusivity-toolkit\" target=\"_blank\"><u>Accessibility and Inclusivity Toolkit</u></a><u>.</u></p>","textType":"RichText"},"blockId":427868},"id":"6c6e8dcc-52b7-41d5-8f70-1317b902c643"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"0d656d76-632d-49b0-b1c6-15d5a05484c0"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"358a650c-87a5-4835-a364-6b4414296115"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":19,"layoutType":"ONE-ROW-HALF-HALF-COL","alignContent":null,"learningobject_id":18895},{"id":427869,"hashId":"616779d9-33e5-4a5b-b3ed-8b542cdc7329","learningObjectId":18895,"title":"Knowledge check: file naming","synopsis":"","templateBlock":false,"sectionId":null,"block":"TEXT-ENTRY-IMAGE-RIGHT","blockType":"CONTENT-BLOCK","components":[{"component":"HEADING","config":{"text":"<h1>Knowledge check! 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What title would you give your document?</p>\n<p>Write the title of your document, then select 'Submit' to check your response.</p>","textType":"RichText"},"placeholder":{"text":"Enter your response here"},"blockId":427869},"id":"edf01bed-c9ca-4bb5-84e9-9b423cb1ca62"},{"component":"FEEDBACK","config":{"success":{"image":{"src":"/resources/2019-10-10T05%3A09%3A20.324Z-ico_correct.png","alt":"success feedback icon"},"heading":{"text":"Thanks."},"content":"<p>These are some suggested titles we came up with:</p>\n<ul>\n <li>proposal-improving-accessibility-in-meetings</li>\n <li>improving-accessibility-in-meetings-proposal</li>\n <li>how-to-improve-accessibility-in-meetings</li>\n</ul>\n<p>Was yours close to this?</p>\n<p>Continue to the next page to check out screen reader in action.</p>","textType":"RichText"},"failure":{"image":{"src":"/resources/2019-10-10T05%3A10%3A05.765Z-ico_incorrect.png","alt":"success feedback icon"},"heading":{"text":"Incorrect."},"content":{"text":"Incorrect."}},"blockId":427869},"id":"04c666dc-1544-4ea9-88d2-a9624b123707"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"349b6b27-f886-4220-aa4c-390db9d26fb2"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"0922e379-f375-45b6-9ad0-50165ef0093f"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":9,"layoutType":"ONE-ROW-HALF-HALF-COL","alignContent":null,"learningobject_id":18895},{"id":427871,"hashId":"f56c9df4-a55d-4a70-985c-54c2ce031356","learningObjectId":18895,"title":"What to avoid when naming a file","synopsis":null,"templateBlock":false,"sectionId":null,"block":"IMAGE-RIGHT","blockType":"CONTENT-BLOCK","components":[{"component":"HEADING","config":{"text":"<h1>What to avoid when naming a file</h1>","blockId":427871,"textType":"HEADING"},"id":"3c841ca6-db69-4131-959b-dc84a15e7a1e"},{"component":"RICH-TEXT","config":{"content":"<p>To make your document file names easier for everyone to understand.</p>\n<p>Avoid the following naming mistakes.</p>\n<ul>\n <li>Using common words such as 'draft,' 'current,' or 'active.'</li>\n <li>Employing unclear, vague, or repetitive email subject titles.</li>\n <li>Using capital letters, as they can create issues duplicates in file systems and search.</li>\n <li>Including special characters like \\ / < > | \" ? [ ] ; = + & $ α β.</li>\n <li>Inserting spaces, use a hyphen instead.</li>\n <li>Using abbreviations that aren't widely recognised.</li>\n <li>Using incorrect <a href=\"https://www.stylemanual.gov.au/grammar-punctuation-and-conventions/numbers-and-measurements/dates-and-time\" target=\"_blank\"><u><strong>date formats</strong></u></a>. Instead of 22/03/2024, try 22-March-2024.</li>\n</ul>\n<p>Visit <a href=\"https://www.nsw.gov.au/nsw-government/onecx-program/content-guidance/cms-components-guide/document-files/governance\" target=\"_blank\"><u><strong>document naming and governance guidelines</strong></u></a> for more detailed information.</p>\n<p>Continue to the next page to check your knowledge.</p>","blockId":427871,"textType":"RichText"},"id":"b61885e5-df06-4458-b9c2-1a5712bb2cbd"},{"component":"IMAGE","config":{"src":"/resources/83e9d4ab-0416-4fae-88fd-47089907b716.png","alt":"","variant":"square","blockId":427871,"caption":{"text":"Image description: A list of files in a folder/ library with dates, versions, changed titles (but they're actually all the same document)"},"decorativeImg":true},"id":"d68e44f3-f1e9-4e0b-bb15-58a3f6fa342f"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"2af2b4aa-5f98-44ee-96a1-71feaf219b98"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"16e6bbd5-65a4-43ea-80a4-5c1660dde00f"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":8,"layoutType":"ONE-ROW-HALF-HALF-COL","alignContent":null,"learningobject_id":18895},{"id":427872,"hashId":"173271c5-9277-44c1-9ee4-75ec065ea6d9","learningObjectId":18895,"title":"Document structure example","synopsis":null,"templateBlock":false,"sectionId":null,"block":"HOT-SPOT-TEXT-BUTTON-TEXT-LEFT","blockType":"CONTENT-BLOCK","components":[{"component":"HOT-SPOT-TEXT-BUTTON","config":{"buttons":[{"heading":{"text":"View the improved structure"},"content":{"heading":{"text":"Digital accessibility"},"richText":{"content":"<p>Digital accessibility is an important topic that affects many parts of our online experiences. It's about making websites, apps, and digital content accessible to everyone, regardless of their abilities or disabilities.</p>\n<h2><strong>Inclusion for all</strong></h2>\n<p>One of the key principles of digital accessibility is ensuring that people with disabilities can access and use online information and tools as effectively as anyone else. This inclusivity is crucial for creating equal opportunities.</p>\n<h2><strong>Legal requirements</strong></h2>\n<p>Due to the impact, digital accessibility is now a legal requirement in many regions. Laws and regulations have been established to enforce accessibility standards, ensuring that digital content is accessible to all, in the spirit of equality and inclusion.</p>","textType":"RichText"},"image":{"src":"/resources/c8a1cbce-ab16-44af-b047-ff86a4b5b1c8.png","alt":"A word document with a heading 2 style being applied from the styles menu.","variant":"square","caption":{"text":""},"decorativeImg":true,"mode":"fit"},"layout":"LAYOUT_LEFT"},"isActive":true}],"blockId":427872},"id":"1c245f1f-e275-46b1-ad1f-8774edc91b6e"},{"component":"HEADING","config":{"text":"<h1>Document structure example</h1>","blockId":427872,"textType":"HEADING"},"id":"38080918-1fc5-42f9-acc7-27d7b4fe84ce"},{"component":"RICH-TEXT","config":{"content":"<p>Try reading the below text. Think about whether or not it's easy to read and how assistive technology like screen readers can identify which parts are headings.</p>\n<blockquote>Digital accessibility: Digital accessibility is about making sure that websites, apps, online services and digital content can be used by everyone, regardless of their abilities, background or circumstances. It's an important feature of all our online experiences. It’s inclusion for all. One of the key principles of digital accessibility is ensuring that people with disabilities, people who speak English as a second language, elderly people or people in different circumstances can access and use online information and tools as effectively as anyone else. This inclusivity is crucial for creating equal opportunities.</blockquote>\n<blockquote>Legal requirements: Due to the impact, digital accessibility is now a legal requirement in many regions. Laws and regulations have been established to enforce accessibility standards, ensuring that digital content is accessible to all, ensuring equality and inclusion.</blockquote>\n<p>Click the accordion to view an improved text structure, then continue to the next page to learn how to use alternative text.</p>","blockId":427872,"textType":"RichText"},"id":"8a2315e6-aa09-4725-b2b7-49808bab097d"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"b15500a8-b44c-4584-8698-354676313cbd"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"027d9bef-7c16-4df7-a087-50d57239c4a1"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":12,"layoutType":null,"alignContent":null,"learningobject_id":18895},{"id":427873,"hashId":"a09e7332-f0a4-4064-92f1-0edd88dfd353","learningObjectId":18895,"title":"Accessible document structure","synopsis":null,"templateBlock":false,"sectionId":null,"block":"IMAGE-RIGHT","blockType":"CONTENT-BLOCK","components":[{"component":"HEADING","config":{"text":"<h1>Accessible document structure</h1>","blockId":427873,"textType":"HEADING"},"id":"2a54634a-69ac-4667-9ade-01dfd3d0c28d"},{"component":"RICH-TEXT","config":{"content":"<p>Having a clear structure not only improves document accessibility for people using screen readers, but also helps everyone, by making navigation more logical and user-friendly.</p>\n<p>When structuring a document, consider the following guidelines:</p>\n<ul>\n <li>use heading styles to establish a clear order, such as Heading 1, Heading 2, and so on.</li>\n <li>avoid manually formatting text as headings, instead, use the built-in styles for headings.</li>\n <li>use dot points to list items.</li>\n <li>organise your content into smaller paragraphs to improve readability.</li>\n</ul>\n<p>Continue to the next page to test your knowledge.</p>","blockId":427873,"textType":"RichText"},"id":"76e8cddb-1fe4-4210-a2e4-6bc9249bea29"},{"component":"IMAGE","config":{"src":"/resources/2391d81d-f00b-4ce5-8fb0-391b46171eae.png","alt":"A word document with a heading 2 style being applied from the styles menu.","variant":"square","blockId":427873,"caption":{"text":""},"mode":"fit","decorativeImg":false},"id":"844a6426-9203-4e7c-bb47-9d338a4cc11f"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"51789dd9-4eab-4922-9bb0-4be33ab3139c"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"a56809f8-bae4-448e-845b-969a2c9bc8a8"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":11,"layoutType":"ONE-ROW-HALF-HALF-COL","alignContent":null,"learningobject_id":18895},{"id":427875,"hashId":"6c39412f-b4f0-42e5-a196-9c59c13d87fc","learningObjectId":18895,"title":"Alternative text for images","synopsis":null,"templateBlock":false,"sectionId":null,"block":"FLIP-CARD-TEXT-LEFT","blockType":"CONTENT-BLOCK","components":[{"component":"HEADING","config":{"text":"<h1>Alternative text for images</h1>","blockId":427875,"textType":"HEADING"},"id":"fbabbb95-ca46-41f3-ac78-02738b2ac906"},{"component":"RICH-TEXT","config":{"content":"<p>Alternative text provides descriptions for visual content. It is also known as alt text.</p>\n<p>Alternative text helps users with screen readers or text-to-speech tools. It also appears when an image doesn't load. When creating alternative text, remember that people in your audience rely on it to understand your images.</p>\n<p>When creating alternative text, consider the following guidelines.</p>\n<ol>\n <li>Be brief yet descriptive.</li>\n <li>Include vital image details and context.</li>\n <li>For purely decorative images, leave your alt tag empty e.g. alt=\"\" or mark as 'decorative.'</li>\n <li>Avoid starting alt text with 'image of...' or 'graphic of...'</li>\n <li>Expand abbreviations and symbols for screen reader accuracy.</li>\n</ol>\n<p>Select the images to the right to see some correct examples of alternative text.</p>\n<p>Then, continue to the next page to check your knowledge.</p>","blockId":427875,"textType":"RichText"},"id":"8ff41766-9f3c-4bd6-bab1-e8755d61c81e"},{"component":"FLIP-CARD","config":{"cards":[{"front":{"subHeading":{"text":"Alt text:"},"content":"<p>The Sydney Telephone Exchange in 1876, where the majority of employees who worked on the switchboards were women.</p>","textType":"Paragraph"},"back":{"image":{"src":"/resources/66bc6522-0445-45e1-b73e-dbfdf7614633.png","alt":"The Sydney Telephone Exchange in 1876, where the majority of employees who worked on the switchboards were women.","variant":"square","caption":{"text":""},"mode":"fit"}},"id":"1c1465d4-c2bd-470c-92eb-23604bfad53d","flipped":false,"correctOrder":0},{"front":{"subHeading":{"text":"Alt text:"},"content":"<p>The NSW Government logo showing that spacing the same width as the logo's letter N is needed between all sides of the logo and any other element placed near it.</p>","textType":"Paragraph"},"back":{"image":{"src":"/resources/b4df9cb9-9494-4ddf-a8c0-f0f52b80e53f.png","alt":"The NSW Government logo showing that spacing the same width as the logo's letter N is needed between all sides of the logo and any other element placed near it.","variant":"square","caption":{"text":""},"mode":"fill"}},"complete":false,"flipped":false,"correctOrder":1},{"front":{"subHeading":{"text":"Alt text:"},"content":"<p>Two men smiling, wearing pride flags as capes, riding a motorcycle in the Sydney Gay and Lesbian Mardi Gras. There is an Australian flag on the handlebars of their motorcycle. </p>","textType":"Paragraph"},"back":{"image":{"src":"/resources/55c6867d-486b-4756-bfd1-8efb0992c791.png","alt":"Two men smiling, wearing pride flags as capes, riding a motorcycle in the Sydney Gay and Lesbian Mardi Gras. There is an Australian flag on the handlebars of their motorcycle. ","variant":"square","caption":{"text":""},"mode":"fit"}},"id":"370cb075-7400-4bbb-bd4f-36dcfa3ed60a","flipped":false,"correctOrder":2},{"front":{"subHeading":{"text":" Alt text:"},"content":"<p>Microsoft PowerPoint Accessibility Checker options: Check Accessibility, Alt Text, Selection Pane, Accessibility Help.</p>","textType":"Paragraph"},"back":{"image":{"src":"/resources/285040aa-d54b-4206-aa72-88c6b4afcf9e.png","alt":"Accessibility options available in the Microsoft PowerPoint accessibility checker: Check Accessibility, Alt Text, Selection Pane, Accessibility Help.","variant":"square","caption":{"text":""},"mode":"fill"}},"id":"2315ebaa-1302-4f2e-bb77-3f4384f75a3e","flipped":false,"correctOrder":3}],"blockId":427875},"id":"c1527d4f-696e-4a87-8844-03f39354be40"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"dbfcb7a8-6dbc-4116-a282-0f3e54531951"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"14095a2d-6f99-4fee-848c-aa6f7957f95a"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":20,"layoutType":"ONE-ROW-HALF-HALF-COL","alignContent":null,"learningobject_id":18895},{"id":427876,"hashId":"9df4224c-9cd3-4523-aaa4-39f9d385c4bf","learningObjectId":18895,"title":"Accessible hyperlinks","synopsis":null,"templateBlock":false,"sectionId":null,"block":"HOT-SPOT-TEXT-BUTTON-IMAGE-RIGHT__ONE-ROW-TWO-THIRDS-AND-ONE-THIRDS-COL","blockType":"CONTENT-BLOCK","components":[{"component":"HOT-SPOT-TEXT-BUTTON","config":{"buttons":[{"heading":{"text":"Use descriptive link text "},"content":{"heading":{"text":"Use descriptive link text"},"richText":{"content":"<p>Making your link text descriptive means avoiding vague terms like 'click here' or pasting in an entire URL i.e. 'https://www.digital.nsw.gov.au/delivery/accessibility-and-inclusivity-toolkit'.</p>\n<p>Here is an example of what correct descriptive link text looks like:</p>\n<ul>\n <li>Visit the <a href=\"https://www.digital.nsw.gov.au/delivery/accessibility-and-inclusivity-toolkit\" target=\"_blank\"><u><strong>Accessibility and Inclusivity Toolkit</strong></u></a> for more information.</li>\n</ul>\n<p>Here's what vague link text looks like:</p>\n<ul>\n <li><u><strong>Click here</strong></u> for more information.</li>\n</ul>","textType":"RichText"},"image":{"src":"/resources/9283dbdc-ed19-478f-a6ac-0a1124052630.png","alt":"","variant":"square","caption":{"text":""},"decorativeImg":true},"layout":"LAYOUT_LEFT"},"isActive":false,"correctOrder":0},{"heading":{"text":"Make links visually distinct"},"content":{"heading":{"text":"Make links visually distinct"},"richText":{"content":"<p>Links should be underlined by default. If not, the text in the link must have a contrast of at least 3:1 with the text around it. When you hover over a link with a mouse or focus on it using a keyboard, there should be a non-colour indicator, like an underline.</p>\n<p>Both links and regular text should have a good contrast with the background. The recommended ratio is 4.5:1, except for larger text, where 3:1 is acceptable.</p>\n<p>You can use a free online<strong> </strong><a href=\"https://colourcontrast.cc/\" target=\"_blank\"><u><strong>Colour Contrast Checker</strong></u></a> to verify the contrast to check if it meets WCAG level AA requirements.</p>","textType":"RichText"},"image":{"src":"/resources/115ecf49-03b5-427c-87c3-179e1bc06b5f.png","alt":"","variant":"square","caption":{"text":""},"mode":"fill","decorativeImg":true},"layout":"LAYOUT_LEFT"},"isActive":false,"correctOrder":1},{"heading":{"text":"Format URLs as links"},"content":{"heading":{"text":"Properly formatting links"},"richText":{"content":"<p>Use the 'insert hyperlink' option or correct HTML code in the content you're creating. This will ensure that assistive technology clearly indicates that the text is a link.</p>\n<p>For links to documents, you should include the title, file type and size, so people can decide if they'd like to download or not.</p>\n<p>Here's an example of a link to a document.</p>\n<blockquote>Download the <a href=\"https://www.info.buy.nsw.gov.au/__data/assets/excel_doc/0006/1138128/Accessibility-Requirements-List_Final_V2.xlsx\" target=\"_blank\"><u><strong>accessibility requirements list (XLSX, 233.94 KB)</strong></u></a> will help you work out what to include in your documentation when buying products or services.</blockquote>","textType":"RichText"},"image":{"src":"/resources/8e7e8808-5855-4596-8202-4fe9be48c69c.png","alt":"","variant":"square","caption":{"text":""},"decorativeImg":true},"layout":"LAYOUT_LEFT"},"id":"aaacb8ce-6221-4f77-9554-c67baa86cd4b","isActive":false,"correctOrder":3,"done":true},{"heading":{"text":"Test link accessibility with a screen reader"},"content":{"heading":{"text":"Testing link accessibility with a screen reader"},"richText":{"content":"<p>This is easier than you think.</p>\n<p>Mac users main screen readers are:</p>\n<ul>\n <li>VoiceOver for the Mac</li>\n <li>VoiceOver for Apple devices.</li>\n</ul>\n<p>Windows compatible screen readers are:</p>\n<ul>\n <li>JAWS for Windows</li>\n <li>NVDA for Windows</li>\n <li>Narrator for Windows</li>\n <li>Talkback for Android devices.</li>\n</ul>\n<p>Open your screen reader of choice and select the area you'd like to hear. Check that the screen reader clearly states the text as being a link.</p>\n<p>Learn more about <a href=\"https://www.digital.nsw.gov.au/delivery/accessibility-and-inclusivity-toolkit/testing/accessibility-testing#anchor-screen-reader-testing\" target=\"_blank\"><u><strong>screen reader testing</strong></u></a> or close this pop up window.</p>","textType":"RichText"},"image":{"src":"/resources/232d884a-6cd0-448c-b2b1-01b629b3af74.png","alt":"","variant":"square","caption":{"text":""},"decorativeImg":true},"layout":"LAYOUT_LEFT"},"id":"22661ff3-4c41-42a1-95ca-00a639e4b0a8","isActive":true,"correctOrder":4}],"blockId":427876},"id":"711ecb2b-0214-4348-8867-ac9317a3e5be"},{"component":"HEADING","config":{"text":"<h1>Accessible hyperlinks</h1>","blockId":427876,"textType":"HEADING"},"id":"a5486284-e217-4521-8069-e6e9ef26fc38"},{"component":"RICH-TEXT","config":{"content":"<p>Hyperlinks enable users to navigate to the web pages and online resources that you refer to in your documents. Select the accordions to learn how to ensure <a href=\"https://www.digital.nsw.gov.au/article/create-content-speaks-volumes-and-works-well-screen-readers\" target=\"_blank\"><u><strong>links are accessible</strong></u></a>. Then, continue to the next page to learn about colour contrast.</p>","blockId":427876,"textType":"RichText"},"id":"b970d8d7-322b-4f24-b7e0-dd0ae8ea156f"},{"component":"IMAGE","config":{"src":"/resources/7ea0f99a-a5d3-4910-b5ad-91ecd9d6b846.png","alt":"","variant":"square","blockId":427876,"caption":{"text":"Clear - correctly named hyperlink about to be clicked on"},"decorativeImg":true},"id":"1ea09f3a-e0f7-426b-a2e3-e91aafb393a0"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"49afc213-da8b-4d6a-9f50-25bc3a669c06"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"45eb654e-30bc-4fdc-91f4-7a7d5d76daa8"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":24,"layoutType":"ONE-ROW-TWO-THIRDS-AND-ONE-THIRDS-COL","alignContent":null,"learningobject_id":18895},{"id":427877,"hashId":"d1beeade-1dc8-45ad-82ce-a62675d060b9","learningObjectId":18895,"title":"Colour accessibility","synopsis":null,"templateBlock":false,"sectionId":null,"block":"IMAGE-TWO-COL","blockType":"CONTENT-BLOCK","components":[{"component":"HEADING","config":{"text":"<h1 style=\"text-align:center\">Colour contrast</h1>","blockId":427877,"textType":"HEADING"},"id":"86b2c189-826f-40a2-b8b8-72ba6793739c"},{"component":"SUB-HEADING","config":{"text":"The impact of colour contrast ","blockId":"427877_0"},"id":"5dd7bbfb-4055-41bd-ab57-87db6e5195b3"},{"component":"RICH-TEXT","config":{"content":"<p>Using colour contrast correctly makes your work readable and useable by everyone. This includes people who are colour blind or have low vision.</p>\n<p>To make content accessible, aim for a 4.5:1 ratio between the foreground and background colours. This ratio indicates how much one colour stands out from the other, like comparing their brightness or darkness. For large text, a 3:1 ratio is suggested.</p>\n<p>By ensuring adequate colour contrast levels, you can improve visibility of content, regardless of device or lighting.</p>","blockId":"427877_0","textType":"RichText"},"id":"dd5ec53f-c0fa-440e-9b7b-8e92237135b7"},{"component":"IMAGE","config":{"src":"/resources/05e74ffd-3fdb-4e37-a886-cc660eebb699.png","alt":"","variant":"square","blockId":"427877_0","caption":{"text":"Changing from poor contrasting elements to good contrast "},"decorativeImg":true},"id":"3fe2b699-7390-4510-a1ad-93acb14fccb6"},{"component":"SUB-HEADING","config":{"text":"Colour contrast testing tools","blockId":"427877_1"},"id":"53b13a86-aa0a-4afa-8bfd-187f373732b1"},{"component":"RICH-TEXT","config":{"content":"<p>There are many online tools available to check colour contrast. The <a href=\"https://www.nsw.gov.au/branding#toc-how-to-apply-branding\" target=\"_blank\"><u><strong>NSW Government Brand Toolbox</strong></u></a> will help you identify the approved colours. The <a href=\"https://digitalnsw.github.io/nsw-design-system/core/colour/index.html\" target=\"_blank\"><u><strong>NSW Design System</strong></u></a> provides technical components for the approved brand colours.</p>\n<p>Examples of free online tools:</p>\n<ul>\n <li><a href=\"https://colourcontrast.cc/\" target=\"_blank\"><u><strong>Colour Contrast Checker</strong></u></a></li>\n <li><a href=\"https://webaim.org/resources/contrastchecker/?fcolor=\" target=\"_blank\"><u><strong>WEBAIM: Contrast Checker</strong></u></a></li>\n <li><a href=\"https://coolors.co/contrast-checker/112a46-acc8e5\" target=\"_blank\"><u><strong>Coolors: Colour Contrast Checker</strong></u></a>.</li>\n</ul>","blockId":"427877_1","textType":"RichText"},"id":"f32b8bd5-f552-40d8-b508-2e03340318ab"},{"component":"IMAGE","config":{"src":"/resources/c9747a91-1301-4079-8969-63fed04f94d5.png","alt":"","variant":"square","blockId":"427877_1","caption":{"text":"Changing from bad text contrast to good"},"decorativeImg":true},"id":"b5d1c9d6-e2c1-4fc6-bc34-bb3de07c9bda"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"f479a047-7e83-4c8f-9feb-3fcc5ff14d25"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"9a827c59-4605-49f8-8b0c-48d036e87531"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":25,"layoutType":null,"alignContent":null,"learningobject_id":18895},{"id":427879,"hashId":"03009df6-379d-4cfe-a0fa-5b83d053edb9","learningObjectId":18895,"title":"Check your knowledge","synopsis":null,"templateBlock":false,"sectionId":null,"block":"MULTIPLE-CHOICE-RIGHT","blockType":"CONTENT-BLOCK","components":[{"component":"HEADING","config":{"text":"<h1>Knowledge check! Improving overall accessibility</h1>","blockId":427879,"textType":"HEADING"},"id":"8d1b9411-d7b4-439d-919b-7545ab3dcd3d"},{"component":"RICH-TEXT","config":{"content":"<p>Take a minute to confirm what you've learned about creating accessible documents so far.</p>","blockId":427879,"textType":"RichText"},"id":"018bc188-cfe7-427a-bbbe-5f6bfea41719"},{"component":"MULTIPLE-CHOICE","config":{"randomize":true,"select":4,"allowMultiple":false,"question":{"text":"<p>How can you make your documents easier to read?</p>\n<p>Select your options, then select 'submit' to check your answer.</p>","textType":"RichText"},"multipleChoiceType":"default","answerType":"TEXT","answers":[{"text":"Test the readability of your text","image":{"src":"/resources/2019-10-08T03%3A16%3A56.907Z-placeholder.png","alt":"Image description","variant":"square"},"correct":true,"selected":false,"index":0,"audio":{"src":"/resources/2019-10-25T03%3A45%3A25.995Z-Arkham_mixdown.mp3","transcript":{"content":""}},"video":{"src":"/resources/2019-11-13T01%3A26%3A36.988Z-Aerial%20Shot%20Of%20City.mp4","trackUrl":"","posterUrl":""}},{"text":"Avoid accessibility checkers as they are often confusing","image":{"src":"/resources/2019-10-08T03%3A16%3A56.907Z-placeholder.png","alt":"Image description","variant":"square"},"video":{"src":"/resources/2019-11-13T01%3A26%3A36.988Z-Aerial%20Shot%20Of%20City.mp4","trackUrl":"","posterUrl":""},"audio":{"src":"/resources/2019-10-25T03%3A45%3A25.995Z-Arkham_mixdown.mp3","transcript":{"content":""}},"correct":false,"id":"e8f20b39-ac0b-495e-8fc3-b2f76d4e2b47","index":1},{"text":"Use accessible file formats","image":{"src":"/resources/2019-10-08T03%3A16%3A56.907Z-placeholder.png","alt":"Image description","variant":"square"},"correct":true,"selected":false,"index":2,"audio":{"src":"/resources/2019-10-25T03%3A45%3A25.995Z-Arkham_mixdown.mp3","transcript":{"content":""}},"video":{"src":"/resources/2019-11-13T01%3A26%3A36.988Z-Aerial%20Shot%20Of%20City.mp4","trackUrl":"","posterUrl":""}},{"text":"Use built-in styles for headings ","image":{"src":"/resources/2019-10-08T03%3A16%3A56.907Z-placeholder.png","alt":"Image description","variant":"square"},"correct":true,"selected":false,"index":3,"audio":{"src":"/resources/2019-10-25T03%3A45%3A25.995Z-Arkham_mixdown.mp3","transcript":{"content":""}},"video":{"src":"/resources/2019-11-13T01%3A26%3A36.988Z-Aerial%20Shot%20Of%20City.mp4","trackUrl":"","posterUrl":""}}],"blockId":427879},"id":"3efa503a-2ba7-428e-9ec0-78d444c95842"},{"component":"FEEDBACK","config":{"success":{"image":{"src":"/resources/2019-10-10T05%3A09%3A20.324Z-ico_correct.png","alt":"success feedback icon"},"heading":{"text":"That's right!"},"content":"<p>Those practices will help you create more accessible documents. Other practices we've discussed are:</p>\n<ul>\n <li>using accessible file formats</li>\n <li>maintaining accessible naming conventions</li>\n <li>using plain language</li>\n <li>checking colour accessibility</li>\n <li>using alt text for images</li>\n <li>ensuring your hyperlinks are accessible.</li>\n</ul>\n<p>Continue to the next page for some PDF myth-busting.</p>","textType":"RichText"},"failure":{"image":{"src":"/resources/2019-10-10T05%3A10%3A05.765Z-ico_incorrect.png","alt":"success feedback icon"},"heading":{"text":"Great try."},"content":"<p>The correct practices are now highlighted. They will help you create more accessible documents. Other practices we've discussed are:</p>\n<ul>\n <li>using accessible file formats</li>\n <li>maintaining accessible naming conventions</li>\n <li>using Plain Language</li>\n <li>checking colour accessibility</li>\n <li>using alt text for images</li>\n <li>ensuring your hyperlinks are accessible.</li>\n</ul>\n<p>Continue to the next page for some more information about making PDF's accessible.</p>","textType":"RichText"},"blockId":427879},"id":"15ac0029-fb66-4f23-bc11-55aefee12224"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"85f7c8e6-23a9-4fbb-afcb-e3fde5644083"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"f371d00d-55b2-4776-b2f8-c7b51eed7214"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":29,"layoutType":null,"alignContent":null,"learningobject_id":18895},{"id":427880,"hashId":"70911f3e-4c7f-42d1-9536-3ed61a725e8a","learningObjectId":18895,"title":"Knowledge check: PDF Myths","synopsis":null,"templateBlock":false,"sectionId":null,"block":"MULTIPLE-CHOICE-RIGHT","blockType":"CONTENT-BLOCK","components":[{"component":"HEADING","config":{"text":"<h1>Knowledge check! PDF myths</h1>","blockId":427880,"textType":"HEADING"},"id":"48c37614-6ee0-4069-9908-5dcf5a291002"},{"component":"RICH-TEXT","config":{"content":"<p>Which of these statements are myths?</p>","blockId":427880,"textType":"RichText"},"id":"fd324d0b-45f0-43ec-b4d8-31ed411e43a3"},{"component":"MULTIPLE-CHOICE","config":{"randomize":true,"select":4,"allowMultiple":false,"question":{"text":"<p>Choose your answers then select submit.</p>","textType":"RichText"},"multipleChoiceType":"default","answerType":"TEXT","answers":[{"text":"All assistive technologies work seamlessly with PDFs","image":{"src":"/resources/2019-10-08T03%3A16%3A56.907Z-placeholder.png","alt":"Image description","variant":"square"},"correct":true,"selected":false,"index":0,"audio":{"src":"/resources/2019-10-25T03%3A45%3A25.995Z-Arkham_mixdown.mp3","transcript":{"content":""}},"video":{"src":"/resources/2019-11-13T01%3A26%3A36.988Z-Aerial%20Shot%20Of%20City.mp4","trackUrl":"","posterUrl":""}},{"text":"Accessibility in PDFs only benefits users with disabilities","image":{"src":"/resources/2019-10-08T03%3A16%3A56.907Z-placeholder.png","alt":"Image description","variant":"square"},"correct":true,"selected":false,"index":1,"audio":{"src":"/resources/2019-10-25T03%3A45%3A25.995Z-Arkham_mixdown.mp3","transcript":{"content":""}},"video":{"src":"/resources/2019-11-13T01%3A26%3A36.988Z-Aerial%20Shot%20Of%20City.mp4","trackUrl":"","posterUrl":""}},{"text":"PDFs need alternative text for images","image":{"src":"/resources/2019-10-08T03%3A16%3A56.907Z-placeholder.png","alt":"Image description","variant":"square"},"correct":false,"selected":false,"index":2,"audio":{"src":"/resources/2019-10-25T03%3A45%3A25.995Z-Arkham_mixdown.mp3","transcript":{"content":""}},"video":{"src":"/resources/2019-11-13T01%3A26%3A36.988Z-Aerial%20Shot%20Of%20City.mp4","trackUrl":"","posterUrl":""}},{"text":"PDFs work well on mobile devices","image":{"src":"/resources/2019-10-08T03%3A16%3A56.907Z-placeholder.png","alt":"Image description","variant":"square"},"video":{"src":"/resources/2019-11-13T01%3A26%3A36.988Z-Aerial%20Shot%20Of%20City.mp4","trackUrl":"","posterUrl":""},"audio":{"src":"/resources/2019-10-25T03%3A45%3A25.995Z-Arkham_mixdown.mp3","transcript":{"content":""}},"correct":true,"id":"1980fca9-7343-4e54-88be-8e06beae7614","index":3}],"blockId":427880},"id":"c56c9186-3cd5-4d14-9a34-191042c664e7"},{"component":"FEEDBACK","config":{"success":{"image":{"src":"/resources/2019-10-10T05%3A09%3A20.324Z-ico_correct.png","alt":"success feedback icon"},"heading":{"text":"Correct!"},"content":"<p>While many assistive technologies support PDFs, not all do, and compatibility can vary. It's important to test compatibility with popular screen readers and other tools.</p>\n<p>Improving PDF accessibility benefits all users. Clear, well-structured content is easier for everyone to read, understand, and navigate.</p>\n<p>PDFs don’t display well on various mobile devices, requiring zooming and scrolling. This can be a challenge for users with disabilities or smaller screens, and it also fails to meet AA WCAG success criteria.</p>\n<p>Continue to the next page learn how to make PDFs accessible.</p>","textType":"RichText"},"failure":{"image":{"src":"/resources/2019-10-10T05%3A10%3A05.765Z-ico_incorrect.png","alt":"success feedback icon"},"heading":{"text":"Not quite."},"content":"<p>Truth: While many assistive technologies support PDFs, not all do, and compatibility can vary. It's important to test compatibility with popular screen readers and other tools.</p>\n<p>Truth: Improving PDF accessibility benefits all users. Clear, well-structured content is easier for everyone to read, understand, and navigate.</p>\n<p>Truth: PDFs don’t display well on various mobile devices, requiring zooming and scrolling. This can be a challenge for users with disabilities or smaller screens, and it also fails to meet AA WCAG success criteria.</p>\n<p>Continue to the next page learn how to make PDFs accessible.</p>","textType":"RichText"},"blockId":427880},"id":"a547f66c-5d13-47c2-9783-ea5ead1ca05b"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"b9029f62-68f3-478e-9af2-1815b69681c5"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"ac1c8c34-1e92-4b4d-b1b9-f06ce54f2b21"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":31,"layoutType":null,"alignContent":null,"learningobject_id":18895},{"id":427881,"hashId":"12a24c84-2432-471c-9a4f-cc5b41aa6ffb","learningObjectId":18895,"title":"PDF mythbusting ","synopsis":null,"templateBlock":false,"sectionId":null,"block":"ACCORDION-IMAGE-LEFT__ONE-ROW-ONE-THIRDS-AND-TWO-THIRDS-COL","blockType":"CONTENT-BLOCK","components":[{"component":"HEADING","config":{"text":"<h1>PDF myth-busting</h1>","blockId":427881,"textType":"HEADING"},"id":"66b5471c-e15f-47e9-b4b8-dc93d9ec7d20"},{"component":"RICH-TEXT","config":{"content":"<p>The accordions are labelled with myths and misconceptions. Select each statement to uncover the truth.</p>","blockId":427881,"textType":"RichText"},"id":"4c0cbe1e-36c5-4445-a28d-ea5414cc92b8"},{"component":"IMAGE","config":{"src":"/resources/97799739-bbcb-49b0-b625-ccd9c1b6dbab.png","alt":"","variant":"square","blockId":427881,"caption":{"text":"Image description: Graphic representing mythbusters"},"decorativeImg":true},"id":"424b424b-4606-48a4-b91b-954925538ff3"},{"component":"ACCORDION","config":{"accordionType":"TEXT","frames":[{"order":0,"heading":{"text":"PDFs are inherently accessible"},"text":{"content":"<p><strong>False:</strong></p>\n<blockquote>PDFs can be made more accessible, but they often require a lot of additional work to meet a higher number of accessibility standards. Simply converting a document to PDF doesn't guarantee accessibility. Thats why we recommend a HTML first approach, if your content must be in document form, Microsoft Word may be a better solution.</blockquote>","textType":"RichText"},"image":{"src":"/resources/2019-10-08T03%3A16%3A56.907Z-placeholder.png","alt":"Image description","variant":"square"},"show":false,"done":false,"correctOrder":0},{"order":1,"heading":{"text":"All assistive technologies work well with PDFs"},"text":{"content":"<p><strong>False:</strong></p>\n<blockquote>While many assistive technologies support PDFs, not all do, and compatibility can vary. It's important to test compatibility with popular screen readers and other tools.</blockquote>","textType":"RichText"},"image":{"src":"/resources/2019-10-08T03%3A16%3A56.907Z-placeholder.png","alt":"Image description","variant":"square"},"show":false,"done":false,"correctOrder":1},{"order":0,"heading":{"text":"PDFs are more secure"},"text":{"content":"<p><strong>False:</strong></p>\n<p>A widespread misconception is that PDFs are the only secure option. This couldn't be further from the truth. You can indeed lock Word documents to protect your content by making them 'Read-Only'.</p>\n<h3>Microsoft Word for the web</h3>\n<p>You can restrict the editing of a document, so that the document opens in view-only mode.</p>\n<ol>\n <li>Select <strong>File</strong> > <strong>Info</strong>.</li>\n <li>Select <strong>Protect Document</strong>.</li>\n</ol>\n<h3>Microsoft Word newer versions</h3>\n<ol>\n <li>Click <strong>Review</strong> > <strong>Protect > Protect document</strong>.</li>\n <li>A Password Protect pop-up should appear, with the ‘Protection’ section</li>\n <li>Check <strong>Protect document for:</strong> and select<strong> ‘Read-only’</strong></li>\n <li>Click <strong>OK</strong>.</li>\n</ol>\n<p>This will ensure your document cannot be edited only viewed.</p>","textType":"RichText"},"image":{"src":"/resources/2019-10-08T03%3A16%3A56.907Z-placeholder.png","alt":"placeholder image","variant":"square","caption":{"text":""}},"id":"c7b7d67c-76c1-40c9-8894-5596e7dfcb48","show":false,"correctOrder":2},{"order":0,"heading":{"text":"PDFs are the best format for all documents"},"text":{"content":"<p><strong>False:</strong></p>\n<blockquote>NSW Government prefers HTML content. When publishing content on the web, the NSW Government prioritises HTML. This means publishing content on our websites rather than using PDFs.</blockquote>\n<blockquote>PDFs are less compatible with screen readers and harder to make accessible. HTML offers easy updates, ensuring ongoing accessibility as information changes.</blockquote>","textType":"RichText"},"image":{"src":"/resources/2019-10-08T03%3A16%3A56.907Z-placeholder.png","alt":"placeholder image","variant":"square","caption":{"text":""}},"id":"b73cdd0d-a82d-4f13-a699-d69223f45b34","show":true,"correctOrder":3},{"order":0,"heading":{"text":"Accessibility in PDFs only benefits users with disabilities"},"text":{"content":"<p><strong>False:</strong></p>\n<blockquote>Improving PDF accessibility benefits all users. Clear, well-structured content is easier for everyone to read, understand, and navigate.</blockquote>","textType":"RichText"},"image":{"src":"/resources/2019-10-08T03%3A16%3A56.907Z-placeholder.png","alt":"placeholder image","variant":"square","caption":{"text":""}},"id":"eeda1d66-41c2-43a5-918f-196b5ab62ffe","show":false,"correctOrder":4},{"order":0,"heading":{"text":"PDFs don't need alternative text for images"},"text":{"content":"<p><strong>False:</strong></p>\n<blockquote>All informative images must have alternative text to describe their content for users who rely on screen readers. This is a key accessibility requirement. If the image is decorative, it should be marked as decorative.</blockquote>","textType":"RichText"},"image":{"src":"/resources/2019-10-08T03%3A16%3A56.907Z-placeholder.png","alt":"placeholder image","variant":"square","caption":{"text":""}},"id":"76c2992f-4584-42b8-b7c1-998b7b28b154","show":false,"correctOrder":5},{"order":0,"heading":{"text":"PDFs are a one-size-fits-all solution for mobile devices"},"text":{"content":"<p><strong>False:</strong></p>\n<blockquote>PDFs don’t display well on various mobile devices, requiring zooming and scrolling. This can be a challenge for users with disabilities or smaller screens, as it fails to meet <a href=\"https://www.w3.org/TR/WCAG22/\" target=\"_blank\"><u><strong>AA WCAG success criteria</strong></u></a>.</blockquote>","textType":"RichText"},"image":{"src":"/resources/2019-10-08T03%3A16%3A56.907Z-placeholder.png","alt":"placeholder image","variant":"square","caption":{"text":""}},"id":"d60dd271-b257-432d-a00f-a8d33c491d10","show":false,"correctOrder":6}],"blockId":427881},"id":"1c782aa9-a16c-4132-bb61-ab6aa11e05c1"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"204bd8b2-85d5-4675-b028-a2286a527645"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"39555b51-94c2-4bcc-ba57-30ef5ebd59c9"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":30,"layoutType":"ONE-ROW-ONE-THIRDS-AND-TWO-THIRDS-COL","alignContent":null,"learningobject_id":18895},{"id":427883,"hashId":"ce04cd8d-b4c4-4f4c-9479-9d30f04dba2c","learningObjectId":18895,"title":"Congratulations","synopsis":null,"templateBlock":false,"sectionId":null,"block":"FEATURE-TEXT-IMAGE-RIGHT","blockType":"CONTENT-BLOCK","components":[{"component":"HEADING","config":{"text":"<h1>Congratulations!</h1>","blockId":427883,"textType":"HEADING"},"id":"d5ee34e1-7301-468d-8195-a18a083661cd"},{"component":"FEATURE-TEXT","config":{"text":"<p>You have completed Creating Accessible Documents and gained the knowledge to make sure your documents are accessible to everyone.</p>\n<p>Don't forget that even simple changes can significantly improve people's experiences.</p>\n<p>Now you can:</p>\n<ul>\n <li>write in plain and inclusive language</li>\n <li>use tables, hyperlinks and colour correctly</li>\n <li>conduct accessibility checks on your documents</li>\n <li>understand PDF accessibility.</li>\n</ul>\n<p>Visit <a href=\"https://www.digital.nsw.gov.au/delivery/accessibility-and-inclusivity-toolkit/communication\" target=\"_blank\"><u><strong>accessible communication</strong></u></a> for more detailed information on how to make your documents more accessible. </p>","blockId":427883,"textType":"RichText"},"id":"8bdf4214-fd9d-4f85-81ef-a7088de2aa4a"},{"component":"IMAGE","config":{"src":"/resources/94bd047c-1736-4140-ac0e-17a9d6262fb9.png","alt":"","variant":"square","blockId":427883,"caption":{"text":"Group of people with accessible documents"},"decorativeImg":true},"id":"fdb06d5c-8523-41fa-9024-ae1e40d4c7a6"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"951007fb-e8f3-4b04-8fe0-8c1bb4060e13"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"6925ead7-5d75-47b6-8843-c34c235cb9e0"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":34,"layoutType":null,"alignContent":null,"learningobject_id":18895},{"id":427884,"hashId":"3179d2f4-971c-4e1a-b999-75078bea7c88","learningObjectId":18895,"title":"Test document readability","synopsis":"","templateBlock":false,"sectionId":null,"block":"IMAGE-RIGHT__ONE-ROW-TWO-THIRDS-AND-ONE-THIRDS-COL","blockType":"CONTENT-BLOCK","components":[{"component":"HEADING","config":{"text":"<h1>Test readability</h1>","blockId":427884,"textType":"HEADING"},"id":"d2bafe07-3e76-4274-93b8-b3142fbaba84"},{"component":"RICH-TEXT","config":{"content":"<p>Readability testing means checking how easy your document is to read. Use readability testing throughout your writing process, from creation to publishing. Microsoft Word's readability checking tool can help you include readability testing throughout your daily workflows.</p>\n<p>Readability testing reviews sentence length and word complexity to create an overall readability score. The score provides feedback on how accessible your text is to readers.</p>\n<p>Readability testing highlights problems for you to fix. For example, it might recommend that you shorten a long sentence. This makes it easier for users to understand.</p>\n<p>When you're using Word for Microsoft 365, you can quickly see readability statistics for your document.</p>\n<ol>\n <li>Open your Word document.</li>\n <li>Select the <strong>Home</strong> tab.</li>\n <li>Choose <strong>Editor</strong>, and then go to <strong>Document stats</strong>.</li>\n <li>A dialog box will appear letting you know Word is calculating your document stats. Choose <strong>OK</strong>.</li>\n <li>Word will open a window that shows you information about the statistics and reading level of your document.</li>\n</ol>\n<p>Visit <a href=\"https://support.microsoft.com/en-au/office/get-your-document-s-readability-and-level-statistics-85b4969e-e80a-4777-8dd3-f7fc3c8b3fd2\" target=\"_blank\"><u><strong>get your document's readability and level statistics</strong></u></a> for more information.</p>\n<p>Continue to the next page to test your knowledge.</p>","blockId":427884,"textType":"RichText"},"id":"ec6d72e8-e0a1-4f3b-ab71-bbad23c5dd73"},{"component":"IMAGE","config":{"src":"/resources/bcb5f84b-8a56-4d5f-ae9a-12475572bbb7.png","alt":"","variant":"square","blockId":427884,"caption":{"text":"Image description: Person checking their work"},"decorativeImg":true},"id":"926da365-23db-4063-b229-e6f0bd427489"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"b32667fb-4eb8-4468-8783-091dc77b9dc1"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"eb74c623-40f9-47ec-9353-3396be55779d"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":18,"layoutType":"ONE-ROW-TWO-THIRDS-AND-ONE-THIRDS-COL","alignContent":null,"learningobject_id":18895},{"id":427885,"hashId":"02234ac9-50a9-4ec9-b5e8-13cf3d151bf3","learningObjectId":18895,"title":"What helps Tala?","synopsis":"","templateBlock":false,"sectionId":null,"block":"TEXT-ENTRY-IMAGE-RIGHT","blockType":"CONTENT-BLOCK","components":[{"component":"HEADING","config":{"text":"<h1><strong>What helps Tala?</strong></h1>","blockId":427885,"textType":"HEADING"},"id":"d17a040f-ec0c-4adb-86e7-a4ea764ce447"},{"component":"RICH-TEXT","config":{"content":"<p>Tala's coworkers need to use plain and inclusive language to improve their documents. By simplifying language and explaining complex terms, they ensure clear and effective communication. This approach to to writing documents won't just make it easier for Tala, it will make it easier for everyone.</p>","blockId":427885,"textType":"RichText"},"id":"1b71e7c6-d82f-4734-a73c-b82259fb8b9a"},{"component":"IMAGE","config":{"src":"/resources/ac019b4c-f7d7-4373-a8ce-40da1983198e.png","alt":"","variant":"square","blockId":427885,"caption":{"text":"Tala looking happy"},"decorativeImg":true},"id":"84c09a0e-521c-4bf8-81b6-d065ee8d6e1e"},{"component":"TEXT-ENTRY","config":{"question":{"text":"<p>Rewrite this sentence to be easier for Tala to read, then select Submit.</p>\n<blockquote>A comprehensive assessment by all departments is required to effectively align with the budgetary directives expressed in the recent briefing.</blockquote>","textType":"RichText"},"placeholder":{"text":"Enter your response here"},"blockId":427885},"id":"f7566c9f-9b11-40a8-b86a-0c991e0bf7f4"},{"component":"FEEDBACK","config":{"success":{"image":{"src":"/resources/2019-10-10T05%3A09%3A20.324Z-ico_correct.png","alt":"success feedback icon"},"heading":{"text":"Nice effort!"},"content":"<p>This is our rewrite for you to compare:</p>\n<blockquote>All departments need to assess their spending to match the budget guidelines from the recent meeting.</blockquote>\n<p>Select Next to continue</p>","textType":"RichText"},"failure":{"image":{"src":"/resources/2019-10-10T05%3A10%3A05.765Z-ico_incorrect.png","alt":"success feedback icon"},"heading":{"text":"Incorrect."},"content":{"text":"Incorrect."}},"blockId":427885},"id":"77ace89c-618a-4757-8054-7db65075e78f"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"958aee26-8b40-45b2-bc9a-fb6a52fbf43e"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"d13e4142-61e3-4128-8eb7-bcb1136e6aeb"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":17,"layoutType":null,"alignContent":null,"learningobject_id":18895},{"id":427887,"hashId":"49a43f21-c011-4169-9508-0bb0a4f17f55","learningObjectId":18895,"title":"Tala's story","synopsis":null,"templateBlock":false,"sectionId":null,"block":"IMAGE-RIGHT","blockType":"CONTENT-BLOCK","components":[{"component":"HEADING","config":{"text":"<h1><strong>Tala's story</strong></h1>","blockId":427887,"textType":"HEADING"},"id":"d157c949-2eb2-4096-bdf6-702a03ddd5aa"},{"component":"RICH-TEXT","config":{"content":"<p>Tala is an IT specialist working at Service NSW. Although she is proficient in English, it's not her native language.</p>\n<p>When she reviews technical documentation, she sometimes faces challenges due to complex terminology and jargon.</p>\n<p>Continue to the next page of Tala's story.</p>","blockId":427887,"textType":"RichText"},"id":"c0b0f51a-184d-446f-8220-5eddf8b86486"},{"component":"IMAGE","config":{"src":"/resources/aaf2e138-aa7e-4b83-844b-e050abfc85a4.png","alt":"","variant":"square","blockId":427887,"caption":{"text":""},"decorativeImg":true},"id":"6d7759bc-cc8d-4579-99b5-d2a50461350c"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"7baa25e6-44ac-4c3c-856f-e9f712086f31"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"75e621d8-4767-4271-9f32-a655567e3f39"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":15,"layoutType":"ONE-ROW-HALF-HALF-COL","alignContent":null,"learningobject_id":18895},{"id":427888,"hashId":"87365efc-86eb-498f-9303-7d8896679a35","learningObjectId":18895,"title":"Ensuring colour accessibility","synopsis":"","templateBlock":false,"sectionId":null,"block":"ACCORDION-RIGHT__ONE-ROW-ONE-THIRDS-AND-TWO-THIRDS-COL","blockType":"CONTENT-BLOCK","components":[{"component":"HEADING","config":{"text":"<h1><strong>Ensuring colour accessibility</strong></h1>","blockId":427888,"textType":"HEADING"},"id":"49ef8357-9113-4c04-b560-b5c309ad73f6"},{"component":"RICH-TEXT","config":{"content":"<p>To ensure colour accessibility, consider these guidelines. Select each accordion to view the guidelines.</p>\n<p>For more information on which colours to use, refer to the <a href=\"https://digitalnsw.github.io/nsw-design-system/\" target=\"_blank\"><u><strong>NSW Design System</strong></u></a> and the <a href=\"https://www.nsw.gov.au/branding\" target=\"_blank\"><u><strong>NSW Government Branding Guidelines</strong></u></a><u><strong>.</strong></u></p>\n<p>Then continue to the next page to learn how to check your document for accessibility.</p>","blockId":427888,"textType":"RichText"},"id":"423902dc-408a-40fb-b3ef-453d30a2f343"},{"component":"ACCORDION","config":{"accordionType":"TEXT-IMAGE","frames":[{"order":0,"heading":{"text":"Use high contrast colours"},"text":{"content":"<p>Black text on white or vice versa are a safe bet when trying to ensure high contrast text.</p>\n<p>Good contrast ensures the text and other elements are much darker or much lighter than the background colours. This makes them easier to identify and interact with.</p>","textType":"RichText"},"image":{"src":"/resources/ace22c2b-ffde-4801-8ba9-d7c30e411094.png","alt":"","variant":"square","mode":"fit","decorativeImg":true},"show":true,"done":false},{"order":1,"heading":{"text":"Choose colour combinations that won't strain the eyes"},"text":{"content":"<p>Choose colour combinations that contrast with each other. This helps prevent eye strain and makes the text more readable. When the colour of the text is too similar to the colour of the background, it can be difficult to read. This is particularly challenging for people with vision conditions or colour blindness.</p>","textType":"RichText"},"image":{"src":"/resources/072add42-1781-4dde-b02f-6d8311dfa6fe.png","alt":"","variant":"square","decorativeImg":true},"show":false,"done":true},{"order":0,"heading":{"text":"Use online colour contrast tools "},"text":{"content":"<p>Using online colour contrast checkers helps ensure the colours you've chosen are inclusive and accessible to everyone. This creates a user-friendly experience for a diverse audience.</p>\n<p>Test if your text and interactive elements are accessible using the checker of your choice. Input the foreground and background colours. The checker will tell you whether the contrast ratio passes or fails. If it fails, choose another colour. </p>","textType":"RichText"},"image":{"src":"/resources/99b7a750-4847-4e83-b25d-7edd66cb4f39.png","alt":"","variant":"square","caption":{"text":""},"mode":"fit","decorativeImg":true},"id":"d8ac4abe-b98c-4b6c-b97e-3cfcd6f5e898","show":false},{"order":0,"heading":{"text":"Test with people of diverse visual abilities"},"text":{"content":"<p>Testing with people who see things differently helps make sure everyone can use and understand websites or apps. People with different visual abilities, like those who might have trouble seeing certain colours or have other vision conditions, provide important feedback.</p>","textType":"RichText"},"image":{"src":"/resources/136f1092-9add-4cef-b55f-879cfcb2d283.png","alt":"","variant":"square","caption":{"text":""},"mode":"fit","decorativeImg":true},"id":"3defe128-82e8-4b54-9d6e-064050bdcbd2","show":false}],"blockId":427888},"id":"7ff3a421-a271-4603-9008-3fbed1512c27"},{"component":"BACKGROUND-IMAGE","config":{"src":"","layout":"LEFT","isActive":false},"id":"06c1cf71-8ce4-432b-ae07-b8443af9aaa5"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"8272f413-a408-4d5e-ac6e-d3e040f983ae"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":26,"layoutType":"ONE-ROW-ONE-THIRDS-AND-TWO-THIRDS-COL","alignContent":"Center","learningobject_id":18895},{"id":427889,"hashId":"c6a4ab53-6046-4ba9-ad54-29991c967516","learningObjectId":18895,"title":"Creating Accessible documents","synopsis":null,"templateBlock":false,"sectionId":null,"block":"IMAGE-RIGHT","blockType":"CONTENT-BLOCK","components":[{"component":"HEADING","config":{"text":"<h1><strong>Welcome to Creating Accessible Documents</strong></h1>","blockId":427889,"textType":"HEADING"},"id":"a90db012-c843-407b-9e66-61b540343658"},{"component":"RICH-TEXT","config":{"content":"<p>Just like websites, documents can be made to be accessible. An accessible digital document can be understood by everyone, regardless of their ability, situation or background. This includes all text, images, graphics, tables and other multimedia elements.</p>\n<p>Different document types and formats have different purposes. A document can be an email, a newsletter, a collaborative document and more. Documents can also be viewed in various ways. For example, on a laptop or on a mobile phone.</p>\n<p>By the end of this module, you will learn about:</p>\n<ul>\n <li>plain and inclusive language</li>\n <li>general guidelines for creating accessible documents</li>\n <li>conducting accessibility checks</li>\n <li>PDF accessibility.</li>\n</ul>\n<p>Continue to the next page to get started.</p>","blockId":427889,"textType":"RichText"},"id":"d2b99524-cb6e-4dd0-b65f-d2511bc30e1f"},{"component":"IMAGE","config":{"src":"/resources/2a40df6b-81a9-4a2e-9ce3-7bbe2b9bc1c3.png","alt":"","variant":"square","blockId":427889,"caption":{"text":""},"mode":"fit","decorativeImg":true},"id":"b5eed94d-8a28-4991-8d28-59ae5d341938"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"f9fc72c7-e396-4838-807b-7098c9000e56"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"293a8f7f-b2c4-4f3c-bc7b-06e2a725c8c1"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":1,"layoutType":"ONE-ROW-HALF-HALF-COL","alignContent":"Center","learningobject_id":18895},{"id":427890,"hashId":"b7df3a2a-0f8d-4111-830d-7a37377da719","learningObjectId":18895,"title":"Check your document for accessibility ","synopsis":null,"templateBlock":false,"sectionId":null,"block":"IMAGE-RIGHT__ONE-ROW-ONE-THIRDS-AND-TWO-THIRDS-COL","blockType":"CONTENT-BLOCK","components":[{"component":"HEADING","config":{"text":"<h1><strong>Check your document for accessibility</strong></h1>","blockId":427890,"textType":"HEADING"},"id":"ba8a99c9-3371-4469-85ea-46cab05e07bd"},{"component":"RICH-TEXT","config":{"content":"<p>Once you've applied the general guidelines for making your document accessible, it's important to check your documents for accessibility. You can do this using built-in accessibility checkers. For example, Microsoft Word and Adobe Acrobat Pro both have an Accessibility Checker.</p>\n<p>Continue to the next page to find out what it can be like to experience an inaccessible PDF.</p>","blockId":427890,"textType":"RichText"},"id":"d134fe0a-431e-4f43-8f7a-fbc99944efef"},{"component":"IMAGE","config":{"src":"/resources/830ff5e6-6e34-4838-b7f6-a66c18dbf7eb.png","alt":"A Word document with arrows pointing to the 'Check accessibility' button in the review tab and and arrow pointing to the Accessibility pane that contains the accessibility checker results.","variant":"square","blockId":427890,"caption":{"text":""},"mode":"fit","decorativeImg":false},"id":"f65ac043-6b4c-42af-a594-d9b7cdb86dab"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"25639ccb-7be1-4745-8d07-ce486ba8d466"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"25305a6e-1ec6-4a6f-ade6-dc7bd3c6cfd9"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":27,"layoutType":"ONE-ROW-ONE-THIRDS-AND-TWO-THIRDS-COL","alignContent":null,"learningobject_id":18895},{"id":427893,"hashId":"ac8f47fc-dfc4-442d-9d1e-c034958624d0","learningObjectId":18895,"title":"Making PDFs more accessible","synopsis":null,"templateBlock":false,"sectionId":null,"block":"ACCORDION-CENTERED__ONE-ROW-HALF","blockType":"CONTENT-BLOCK","components":[{"component":"HEADING","config":{"text":"<h1>How to make a PDF more accessible</h1>","blockId":427893,"textType":"HEADING"},"id":"09e3cc8d-f6cb-4752-b514-cbbfea2b0df9"},{"component":"RICH-TEXT","config":{"content":"<p>While we recommend avoiding PDFs, we understand that certain content may still require the use of a PDF. For improved PDF accessibility, follow these steps.</p>\n<p>Continue to the next page to learn what accessible documents can mean for people.</p>","blockId":427893,"textType":"RichText"},"id":"595978f3-3bdf-4961-90d0-48d41154de61"},{"component":"ACCORDION","config":{"accordionType":"TEXT-IMAGE","frames":[{"order":0,"heading":{"text":"1. Prepare your source document"},"text":{"content":"<p>Start with an accessible source document in software like Microsoft Word, Google Docs, Adobe InDesign etc.</p>\n<p>Ensure that you:</p>\n<ul>\n <li>use proper headings</li>\n <li>add alternative text to images</li>\n <li>create meaningful hyperlinks</li>\n <li>use accessible fonts and colours</li>\n <li>properly format tables</li>\n <li>if able, use an accessibility checker before exporting. </li>\n</ul>","textType":"RichText"},"image":{"src":"/resources/55673d39-d452-4d07-b298-bc324cbec510.png","alt":"Image description","variant":"square","decorativeImg":true},"show":false,"done":false},{"order":1,"heading":{"text":"2. Convert to PDF "},"text":{"content":"<p>After ensuring your source document is accessible, convert it to a PDF. If using Microsoft Word on Windows, make sure to check 'Document structure tags for accessibility.' Google Docs automatically generates an accessible PDF, while in Adobe InDesign, select 'Create Tagged PDF' in the export settings.</p>","textType":"RichText"},"image":{"src":"/resources/6b009765-0f71-418f-a97e-36b34807e53a.png","alt":"Image description","variant":"square","decorativeImg":true},"show":false,"done":false},{"order":0,"heading":{"text":"3. If possible, check Accessibility with Adobe Acrobat Pro"},"text":{"content":"<p>If your organisation has access to Adobe Acrobat Pro, you can follow these steps to check accessibility:</p>\n<p>Open the PDF in Adobe Acrobat Pro, navigate to 'Tools' > 'Prepare for Accessibility' > 'Accessibility Check,' and review the results from the Accessibility Checker.</p>\n<p>Address issues such as missing alternative text and heading structure, and then rerun the checker for verification.</p>","textType":"RichText"},"image":{"src":"/resources/349778cb-92f6-4bdc-8565-fe66d401441b.png","alt":"placeholder image","variant":"square","caption":{"text":""},"decorativeImg":true},"id":"77585de2-95a4-46c1-a6aa-3cd999ba89f8","show":false},{"order":0,"heading":{"text":"4. Set document properties"},"text":{"content":"<p>Provide important information about the PDF, including title, author, subject, and keywords. In the 'Advanced' tab of the document properties, add a title, set the file name and specify the document's language.</p>","textType":"RichText"},"image":{"src":"/resources/c910c77d-15c8-484f-99e1-ff94331fcf49.png","alt":"placeholder image","variant":"square","caption":{"text":""},"decorativeImg":true},"id":"6df53947-c342-4df1-958a-775d970c7425","show":false},{"order":0,"heading":{"text":"5. Test with assistive technology "},"text":{"content":"<p>Ensure usability by <a href=\"https://www.digital.nsw.gov.au/delivery/accessibility-and-inclusivity-toolkit/testing/accessibility-testing\" target=\"_blank\"><u><strong>testing</strong></u></a> your accessible PDF with screen reader software and keyboard navigation, using tools such as JAWS, VoiceOver, or NVDA.</p>\n<p>Learn more about <a href=\"https://www.digital.nsw.gov.au/delivery/accessibility-and-inclusivity-toolkit/testing/accessibility-testing\" target=\"_blank\"><u><strong>accessibility testing</strong></u></a>.</p>","textType":"RichText"},"image":{"src":"/resources/9d958206-8816-49e3-a5e8-1fe2f5827aa8.png","alt":"placeholder image","variant":"square","caption":{"text":""},"decorativeImg":true},"id":"1febb55a-52cb-4d63-ad62-143375624812","show":true}],"blockId":427893},"id":"725e40eb-1300-420b-bbb6-2e37ce768f53"},{"component":"BACKGROUND-IMAGE","config":{"src":"","layout":"FULL_PAGE","isActive":false},"id":"c9797f7d-7b69-4df9-bba9-2813c74f1105"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"74cc02f2-bda5-440e-99c5-b963b01dcf3c"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":32,"layoutType":"ONE-ROW-HALF","alignContent":null,"learningobject_id":18895},{"id":429996,"hashId":"fd2b68dc-147d-4e5e-89c9-2ff014ae1ee7","learningObjectId":18895,"title":"Accessibility experiences","synopsis":null,"templateBlock":false,"sectionId":null,"block":"HOT-SPOT-TEXT-BUTTON-VIDEO-RIGHT","blockType":"CONTENT-BLOCK","components":[{"component":"HOT-SPOT-TEXT-BUTTON","config":{"buttons":[{"heading":{"text":"Transcript\n"},"content":{"heading":{"text":"Transcript for 'Digital accessibility barriers'"},"richText":{"content":"<p><strong>Jodie</strong></p>\n<p>the thing I suppose around accessible documents is that I do get very tired of people saying we need to make this accessible for Jodie, rather than saying we actually just need to make sure this is accessible for everybody.</p>\n<p>So the challenges for me are very much that I then don't have access to the same information as everybody else at the same time. So that can impact my ability to respond to a document, to collaborate and also to be able to be informed when I'm making decisions or a part of decision making in the work place.</p>\n<p><strong>Stephanie</strong></p>\n<p>It's just really frustrating because you can't access the material when you sit down and you want to access it. So it's always on pause and hold your always running on somebody else's time frame. It might mean for a work task that I can't complete the work task either in the timeframe that my manager wants it. And it's difficult because people have this idea that they'll get to it when they get to it without realizing that I'm running to a deadline.</p>\n<p>So you don't have autonomy or self control over the work that you're doing. So it's frustrating.</p>\n<p><strong>Gary</strong></p>\n<p>Look, I think one of the biggest problems that I confront is achieving the same level of independence as other people. So the right to read something and understand it independently. Now, sometimes it's formatted in a way that you can't. You need somebody else to do it for you. So it is a survey they now know how you answered, but everybody else normally would have the right to do it confidentially.</p>\n<p>And that is a real challenge because you do feel and that's the word I like to use, diminished by the fact that somebody else knows something. They know your answer when it's assumed that that's a confidential answer.</p>\n<p><strong>Liza</strong></p>\n<p>Having to rely on someone else to make the document or anything accessible for me, it can be quite embarrassing</p>\n<p><strong>Erum</strong></p>\n<p>You know, sometimes I feel like I'm not doing something right. And it feels like I'm obviously frustrated sometimes. And and you're basically relying on someone to do those, you know, filling out and writing down your details for you. So, yeah, it's it's frustrating, basically.</p>","textType":"RichText"},"image":{"src":"/resources/cb5eaf3b-df48-4c50-8917-d6c610f8a409.png","alt":"Image description","variant":"square","caption":{"text":""},"decorativeImg":true,"mode":"fit"},"layout":"LAYOUT_LEFT"},"isActive":true}],"blockId":429996},"id":"a60741ec-254e-4f20-ae18-c1d1f418f210"},{"component":"HEADING","config":{"text":"<h1><strong>Digital accessibility barriers</strong></h1>","blockId":429996,"textType":"HEADING"},"id":"dbe8c68d-9e94-4eab-b504-476c8a6ce4bb"},{"component":"RICH-TEXT","config":{"content":"<p>Accessibility NSW spoke to people with diverse abilities and needs. Check out their stories in this video.</p>\n<p>Play the video or read the transcript, then continue to the next page to learn more about NSW Government content preferences.</p>","blockId":429996,"textType":"RichText"},"id":"09ea891a-ab4b-4b8e-899b-4bb6e05e2065"},{"component":"VIDEO","config":{"src":"/resources/c3f4ff04-1706-469f-8f7e-3442030ca422.mp4","trackUrl":"/resources/4edb0701-8313-4243-860a-56b5b9f60d65.vtt","posterUrl":"","blockId":429996},"id":"c52ec140-bf83-4ba8-ae31-ff317fc6f650"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"1de2eeb8-206a-47b4-b249-1321da258a54"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"5cf1727b-cceb-4561-98f6-bbb2bdb8fd3b"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":3,"layoutType":null,"alignContent":null,"learningobject_id":18895},{"id":429997,"hashId":"635ef5a9-e2a0-43bb-93ac-801f3a5e55ea","learningObjectId":18895,"title":"Plain language is accessible","synopsis":"","templateBlock":false,"sectionId":null,"block":"HOT-SPOT-TEXT-BUTTON-VIDEO-RIGHT","blockType":"CONTENT-BLOCK","components":[{"component":"HOT-SPOT-TEXT-BUTTON","config":{"buttons":[{"heading":{"text":"Transcript\n"},"content":{"heading":{"text":"Transcript for 'Plain language structured well is important' video"},"richText":{"content":"<p><strong>Liza</strong></p>\n<p>It almost cements this idea in my head that I'm an idiot. If everyone else can read this, why can't I?</p>\n<p>And an example of that is I asked a colleague for this same scenario with procurement to help me kind of read it through and say like, Am I? Am I so dumb that I'm not getting this? Like, are you taking the information from this that I'm missing? And he then started the process. We collectively have started the process to create our own document, to make it easy so that if you don't have experience with this, you have somewhere to go that's easy to read and accessible regardless of your knowledge level.</p>\n<p><br /></p>\n<p><strong>Stephanie</strong></p>\n<p>Well, based on people's reading levels and diverse backgrounds, I just think having documents that are plain English, accessible, will ensure that the message that you're communicating has been sent and received and understood so that people can act in the way that you would like them to act. I think that if they had... and it makes it much more enjoyable, you've got that stakeholder, you've got that engagement with people because it's easy to access the material.</p>\n<p>It's easy then to want to get involved. So particularly a work thing, I'll get sent a report or a PowerPoint presentation. You're sending it to me because you probably want something from me. So if the document is accessible, then straight away I open it or action it. So you're not waiting on me, and then I can give you what it is that you want from me</p>\n<p>But if you haven't given me what I need, then I can't help you with your part. So it's like, help me help you. Help me, help you, you know, and that makes it easy for everybody. And it's better than retrofitting</p>\n<p><strong>Liza</strong></p>\n<p>I've got great comprehension. I’m a really good reader. But when it's using big words for the sake of using big words or it's not clear in the message that kind of fluffs about and it’s all in shades of grey and it just makes it particularly difficult to know what you can and can't do. And there's always that kind of fear that in the back of your mind, if you're not following that, that could potentially be that, you know, that could have consequences for you.</p>\n<p>So there's always that kind of weird fear that if you're not retaining information that you need to be on the right side of the rules. That is, it's quite stressful. And again, back to just makes you feel really dumb.</p>\n<p><br /></p>\n<p><strong>Stephanie</strong></p>\n<p>I think there's a couple of things. It's JAWS will read things out exactly as they are. So when people are using acronyms or they're shortening words, it'll read it out that way. It won't say... it'll spell it out or thinks it's a word. So it sounds a bit exotic, so better not to use acronyms or shortening things. Use the whole word.</p>\n<p>So government loves technical jargon or acronyms. Apparently we are too busy to say talent acquisition. We have to say TA or we're too busy to say, you know, we've got all these little terms that we use and we're far too busy to actually use those two words.</p>\n<p>We've always got to shorten everything. And particularly if you knew when you started a new job with a new organisation, they’re like QNZ that FXZ that, you know, like it's a little different you’re like ‘What? What? What? I need a decoder ring and I don't have a memory issue and I don't have a brain processing issue and I read and write English and I grew up in Australia.</p>\n<p>So if I'm struggling, how is anybody else going to cope? And we're a really diverse workforce.</p>","textType":"RichText"},"image":{"src":"/resources/f32783f1-99c6-4f4f-bdaf-fc56f4716000.png","alt":"Image description","variant":"square","caption":{"text":""},"decorativeImg":true},"layout":"LAYOUT_LEFT"},"isActive":true}],"blockId":429997},"id":"a60741ec-254e-4f20-ae18-c1d1f418f210"},{"component":"HEADING","config":{"text":"<h1>Make sure your writing is easy for people to understand</h1>","blockId":429997,"textType":"HEADING"},"id":"dbe8c68d-9e94-4eab-b504-476c8a6ce4bb"},{"component":"RICH-TEXT","config":{"content":"<p>Check out this video about an experiences with documents that aren't written using <a href=\"https://www.digital.nsw.gov.au/delivery/accessibility-and-inclusivity-toolkit/communication/plain-and-inclusive-language\" target=\"_blank\"><u><strong>plain and inclusive language</strong></u></a>.</p>\n<p>Play the video or read the transcript, then continue to the next page to learn more.</p>","blockId":429997,"textType":"RichText"},"id":"09ea891a-ab4b-4b8e-899b-4bb6e05e2065"},{"component":"VIDEO","config":{"src":"/resources/eaaceb6f-dd75-4a30-84c3-43f22b981805.mp4","trackUrl":"/resources/5aafa243-dfa6-457a-95f2-f050b3db4f53.vtt","posterUrl":"","blockId":429997},"id":"c52ec140-bf83-4ba8-ae31-ff317fc6f650"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"23a9b3b3-7ea8-41b0-ba07-621da2dae0e0"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"c9092a4c-f08e-4dcc-bde3-d5631124f970"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":13,"layoutType":"ONE-ROW-HALF-HALF-COL","alignContent":null,"learningobject_id":18895},{"id":429999,"hashId":"308d781a-92a7-44ea-9d8e-317f1a52a41e","learningObjectId":18895,"title":"Problematic PDFs","synopsis":"","templateBlock":false,"sectionId":null,"block":"HOT-SPOT-TEXT-BUTTON-VIDEO-RIGHT","blockType":"CONTENT-BLOCK","components":[{"component":"HOT-SPOT-TEXT-BUTTON","config":{"buttons":[{"heading":{"text":"Transcript\n"},"content":{"heading":{"text":"Transcript for 'Problematic PDFs'"},"richText":{"content":"<p><strong>Jodie</strong></p>\n<p>Realistically, the major issues are with PDF documents. Bane of my life but loved by organisations. </p>\n<p>With PDF Honestly, why we keep using PDF. I don't know. We've got epub three, we've got HTML. There are massive issues around PDF where I also use an electronic braille display. And so the PDFs need to be converted to plain text so I can access it with with the Braille. But then you lose all the formatting.</p>\n<p><br /></p>\n<p><strong>Gary</strong></p>\n<p>Yes. PDF Certain formats of pdf. So for example, when you're online, you’re doing your training, you're asked to refer to a document. I would attempt to download that document so that I can convert it, so I can read it. Normally what I would do save it. Use the high contrast filter on it. Unfortunately, some PDFs when they're saved, you lose all the formatting, so you're unable to see the headings. You're unable to make much sense of it, especially if you're completing a you're completing a test within a timeframe which some of our training requires us to do.</p>\n<p><br /></p>\n<p><strong>Erum</strong></p>\n<p>Untagged PDF documents, they are like, I have to convert them into Word, so I can make them accessible and keep my accessibility checker on so I can work on those documents.</p>\n<p><br /></p>\n<p><strong>Stephanie</strong></p>\n<p>So I can tell you about how PDFs interrupt my workflow, and I think workflow is a really good way of thinking about it because you think, right, 9:00 at work got my coffee, open, my emails, start to use them , and you're like: ‘Great, I'm going to use this, I'm going to open this. I'm going to action it’ and then you go: ’Bom, bom... Bom, bom. Can't go any further because the document is not accessible. So what you had planned that half an hour chunked out to do that work. You can't do that work. And then often when you've got a document that's not accessible, the first thing that the person on the other side says is, well, what's wrong with it? And I can't just say, it doesn't read out or JAWS doesn't work with it. I need to really they want me to give them some detailed instruction on how to fix it. So you become responsible for identifying the problem. Then you become responsible for trying to train the person in fixing the problem. Yet that is not what you're employed to do at work. But if you don't do that education piece and get them engaged, you're not likely to get the document back.</p>","textType":"RichText"},"image":{"src":"/resources/1326a076-6a45-4099-a350-34e488e3f0e8.png","alt":"Image description","variant":"square","caption":{"text":""},"decorativeImg":true},"layout":"LAYOUT_LEFT"},"isActive":false}],"blockId":429999},"id":"a60741ec-254e-4f20-ae18-c1d1f418f210"},{"component":"HEADING","config":{"text":"<h1>Problematic PDFs</h1>","blockId":429999,"textType":"HEADING"},"id":"dbe8c68d-9e94-4eab-b504-476c8a6ce4bb"},{"component":"RICH-TEXT","config":{"content":"<p>Check out the following video to see how Jodie, Gary, Erum and Stephanie have all had problems with inaccessible PDF documents at work.</p>\n<p>You can either play the video or read the transcript. Then, continue to the next page to test your knowledge.</p>","blockId":429999,"textType":"RichText"},"id":"09ea891a-ab4b-4b8e-899b-4bb6e05e2065"},{"component":"VIDEO","config":{"src":"/resources/e62efc9e-0c57-469b-a941-529726849e63.mp4","trackUrl":"/resources/50396eb3-0097-4995-8253-c91df3adcfc6.vtt","posterUrl":"","blockId":429999},"id":"c52ec140-bf83-4ba8-ae31-ff317fc6f650"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"23a9b3b3-7ea8-41b0-ba07-621da2dae0e0"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"c9092a4c-f08e-4dcc-bde3-d5631124f970"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":28,"layoutType":null,"alignContent":null,"learningobject_id":18895},{"id":430000,"hashId":"e838ba86-3095-405f-8c34-c8d508e489f1","learningObjectId":18895,"title":"When documents are accessible","synopsis":"","templateBlock":false,"sectionId":null,"block":"HOT-SPOT-TEXT-BUTTON-VIDEO-RIGHT","blockType":"CONTENT-BLOCK","components":[{"component":"HOT-SPOT-TEXT-BUTTON","config":{"buttons":[{"heading":{"text":"Transcript\n"},"content":{"heading":{"text":"Transcript for 'When documents are accessible'"},"richText":{"content":"<p><strong>Jodie</strong></p>\n<p>The impact of having accessible information really excites me. I get so excited when I receive something that I need to read and it's just easy. I can read it, I can, you know, often I can whip through the information faster than a sighted person because my screen reader goes a million miles an hour. And it's... it really is exhilarating. I get very excited when a new feature is rolled out on, you know, in a tool that we need to use in the workplace. And it just works for me.</p>\n<p><br /></p>\n<p><strong>Gary</strong></p>\n<p>This is remarkable. I can read for an hour now. And they said, ‘What? Couldn't you read for an hour before?’ I said, ‘No, I couldn't’. I used to have to take breaks all the time and I never knew whether a migraine was going to visit me the next day. Now I can read for as long as I like because it was made accessible</p>\n<p><br /></p>\n<p><strong>Stephanie</strong></p>\n<p>it's like when you cook a cake, you know, when you cook a cake and you've got everything ready and it comes out of the oven, it's perfectly brown all over, not a bit brown here and a bit white there. Or when you run for the train and you put your foot on the platform and the train comes in and then you get a seat and then you arrive. Then there's a coffee place right there, it all works. So it feels like a real winner. It's really rewarding. And again, it keeps you going.</p>","textType":"RichText"},"image":{"src":"/resources/67face20-e5f3-4319-b6a6-eb9439848c6d.png","alt":"Image description","variant":"square","caption":{"text":""},"decorativeImg":true},"layout":"LAYOUT_LEFT"},"isActive":false}],"blockId":430000},"id":"a60741ec-254e-4f20-ae18-c1d1f418f210"},{"component":"HEADING","config":{"text":"<h1>When documents are accessible</h1>","blockId":430000,"textType":"HEADING"},"id":"dbe8c68d-9e94-4eab-b504-476c8a6ce4bb"},{"component":"RICH-TEXT","config":{"content":"<p>Jodie, Gary, and Stephanie share how accessible digital documents positively impacts their lives.</p>\n<p>Play the video or read the transcript, then continue to the last page!</p>","blockId":430000,"textType":"RichText"},"id":"09ea891a-ab4b-4b8e-899b-4bb6e05e2065"},{"component":"VIDEO","config":{"src":"/resources/64402598-90e1-4db3-ae41-0caf43b9fabe.mp4","trackUrl":"/resources/b47040ee-4b90-41d0-b545-0c4b17fb6189.vtt","posterUrl":"","blockId":430000},"id":"c52ec140-bf83-4ba8-ae31-ff317fc6f650"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"23a9b3b3-7ea8-41b0-ba07-621da2dae0e0"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"c9092a4c-f08e-4dcc-bde3-d5631124f970"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":33,"layoutType":null,"alignContent":null,"learningobject_id":18895},{"id":430459,"hashId":"73cbc5f0-cd72-42fb-8693-51d9e1d831fd","learningObjectId":18895,"title":"Alternative text knowledge check","synopsis":null,"templateBlock":false,"sectionId":null,"block":"TRUE-FALSE-IMAGE-RIGHT__ONE-ROW-ONE-THIRDS-AND-TWO-THIRDS-COL","blockType":"CONTENT-BLOCK","components":[{"component":"HEADING","config":{"text":"<h1>Knowledge check! Alternative text</h1>","blockId":430459,"textType":"HEADING"},"id":"0c465ef2-ea90-47a9-87e0-304de8499203"},{"component":"IMAGE","config":{"src":"/resources/aafea93c-f3df-4bd1-80fe-3408ab476787.png","alt":"Alt text is intentionally absent from this image, so that it doesn't give away the answer.","variant":"square","blockId":430459,"caption":{"text":""}},"id":"009cfb20-2238-43e9-8b34-278eb1a45751"},{"component":"TRUE-FALSE","config":{"randomize":true,"select":4,"trueOptionLabel":"A yellow and black keyboard ","falseOptionLabel":"A person using a large print keyboard with their laptop. The body of the keyboard is black and the keys are yellow, with large, black, bold keyboard characters. ","questions":[{"text":"<p>What would be more appropriate alternative text?</p>","correctOption":false,"id":"53bfe2e5-b84d-437a-8951-5cda7880eb13","index":0,"textType":"RichText"}],"blockId":430459},"id":"096e1ea0-4dda-4908-a4b0-c1f92791f168"},{"component":"FEEDBACK","config":{"success":{"image":{"src":"/resources/2019-10-10T05%3A09%3A20.324Z-ico_correct.png","alt":"success feedback icon"},"heading":{"text":"Correct!"},"content":"<p>This would be a good amount of detail and context for people to understand the use and context of the keyboard.</p>","textType":"RichText"},"failure":{"image":{"src":"/resources/2019-10-10T05%3A10%3A05.765Z-ico_incorrect.png","alt":"success feedback icon"},"heading":{"text":"Not quite"},"content":"<p>This option doesn't give enough context to provide meaning to the image.</p>","textType":"RichText"},"blockId":430459},"id":"1ae75605-06a5-4620-932a-ad8e76347c04"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"3b7ea91a-7f75-4c7d-980b-fbccc9c9d85d"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"d982ea00-8585-4b28-b200-c771eb9b5dc3"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":22,"layoutType":"ONE-ROW-ONE-THIRDS-AND-TWO-THIRDS-COL","alignContent":null,"learningobject_id":18895},{"id":437190,"hashId":"2b78ae15-d595-4e03-839a-dc79ca25005e","learningObjectId":18895,"title":"Use accessible file formats","synopsis":null,"templateBlock":false,"sectionId":null,"block":"ACCORDION-RIGHT","blockType":"CONTENT-BLOCK","components":[{"component":"HEADING","config":{"text":"<h1><strong>Use accessible file formats</strong></h1>","blockId":437190,"textType":"HEADING"},"id":"16907e7a-92e4-4760-b97c-e35c7fbbbf7d"},{"component":"RICH-TEXT","config":{"content":"<p>Choose file formats that everyone can use. Formats like Word documents, Excel spreadsheets and PowerPoint presentations come with built-in accessibility features, making it easier for everyone to access and understand your content. For PDFs you will need Adobe Acrobat Pro to be able to access any accessibility features.</p>\n<p>If you're unsure about where to locate these built-in accessibility features and check accessibility, select the accordions on the right to learn more about each file type.</p>\n<p>Continue to the next page to learn about document properties.</p>","blockId":437190,"textType":"RichText"},"id":"370e7311-12d6-44e2-b0dc-a78347de4119"},{"component":"ACCORDION","config":{"accordionType":"TEXT","frames":[{"order":0,"heading":{"text":"Word documents"},"text":{"content":"<p>Go to the 'Review' tab and select 'Check accessibility.'</p>\n<p>To set your default accessibility options, select 'Options: Accessibility.'</p>","textType":"RichText"},"image":{"src":"/resources/2019-10-08T03%3A16%3A56.907Z-placeholder.png","alt":"Image description","variant":"square"},"show":false,"done":false},{"order":1,"heading":{"text":"Excel spreadsheets"},"text":{"content":"<p>Go to 'Review' and select 'Check Accessibility.'</p>\n<p>In Excel, there are some extra things you can do:</p>\n<ul>\n <li>When you format your sheet as tables, you can give the table a name and make sure headings are labeled correctly for assistive technology tools, such as screen readers.</li>\n <li>Avoid using merged cells because they can confuse screen readers. The accessibility checker will give you suggestions to make your sheet easier to use for everyone.</li>\n</ul>","textType":"RichText"},"image":{"src":"/resources/2019-10-08T03%3A16%3A56.907Z-placeholder.png","alt":"Image description","variant":"square"},"show":false,"done":false},{"order":0,"heading":{"text":"PowerPoint Presentations"},"text":{"content":"<p>Go to the 'Review' tab and select 'Check Accessibility'</p>\n<p>This will open the Accessibility tab where you will find options on the Ribbon for checking colour contrast, correctly titling your slide and adding alt text to images.</p>","textType":"RichText"},"image":{"src":"/resources/2019-10-08T03%3A16%3A56.907Z-placeholder.png","alt":"placeholder image","variant":"square","caption":{"text":""}},"id":"aecfd410-1560-4de1-8a6c-1235ac268ea5","show":false},{"order":0,"heading":{"text":"PDFs"},"text":{"content":"<p>To create an accessible PDF, the simplest method is to ensure that your original document is accessible and then convert it to a PDF. Repairing an inaccessible PDF can be a time-consuming task.</p>\n<p>An accessible PDF must contain:</p>\n<ul>\n <li>text that can be highlighted with a cursor (scanned or image-only PDFs where text cannot be highlighted are not accessible).</li>\n <li>tags that enable people who use screen readers to navigate the document effectively. If the original document is already accessible, this tagging process is automatic.</li>\n</ul>\n<p>Adobe Acrobat Pro offers tools to assess and enhance PDF accessibility. Here's how to check and fix accessibility issues:</p>\n<ul>\n <li>Open the PDF in Adobe Acrobat Pro</li>\n <li>Go to 'Tools' > 'Prepare for accessibility > 'Accessibility Check.'</li>\n <li>Select 'Start Checking.'</li>\n</ul>","textType":"RichText"},"image":{"src":"/resources/2019-10-08T03%3A16%3A56.907Z-placeholder.png","alt":"placeholder image","variant":"square","caption":{"text":""}},"id":"6e1b34e7-6555-48c3-814c-6aa0e0b62c6b","show":false}],"blockId":437190},"id":"0b99d155-924a-4adb-b346-f10045e40663"},{"component":"BACKGROUND-IMAGE","config":{"src":"","layout":"LEFT","isActive":false},"id":"46fcdfd8-f3ec-47b6-9495-92d357ae52f4"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"5435bc7c-b7aa-4918-8a06-0ae230269581"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":5,"layoutType":null,"alignContent":null,"learningobject_id":18895},{"id":437552,"hashId":"6e037e9f-c7ce-4cfb-b10d-d8e4f179fe1c","learningObjectId":18895,"title":"Tables and data","synopsis":null,"templateBlock":false,"sectionId":null,"block":"TEXT-CENTERED","blockType":"CONTENT-BLOCK","components":[{"component":"HEADING","config":{"text":"<h1>Tables and data</h1>","blockId":437552,"textType":"HEADING"},"id":"a4245447-2497-4e4e-96d7-b2e64d4ab346"},{"component":"RICH-TEXT","config":{"content":"<p>Use tables only if they make content easier to read.</p>\n<p>Tables can be problematic for accessibility. Screen reader users may find it hard to interpret tables, leading to confusion or missing vital information. Tables can rely too much on visual cues and if they aren't responsive for mobile use, they can create difficulties.</p>\n<p>Tables should only be used if there isn’t a simpler way to present your content. Consider using:</p>\n<ul>\n <li>lists</li>\n <li>paragraphs of text</li>\n <li>diagrams.</li>\n</ul>\n<p>Tables are for data, not design. Only use tables for exact values and information that is too detailed for the text.</p>\n<p><strong>Accessible tables</strong></p>\n<p>To make sure tables are accessible, it's important to:</p>\n<ul>\n <li>include a title and headings</li>\n <li>ensure your content references the findings from the table data</li>\n <li>simplify tables for better comprehension</li>\n <li>avoid embedding one table within another</li>\n <li>don't merge or split cells</li>\n <li>avoid using tables for design layout alone.</li>\n</ul>","blockId":437552,"textType":"RichText"},"id":"ed281fef-cb14-4d93-a7ee-8fd5af819dac"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"1e5529eb-4122-4237-a5e1-f27aedab20b3"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"761940df-6b0b-49fc-bf61-18a3fa7e6ad0"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":23,"layoutType":null,"alignContent":null,"learningobject_id":18895},{"id":441683,"hashId":"beb5adae-93d7-42ae-b0ad-302df23e5355","learningObjectId":18895,"title":"Use correct document properties","synopsis":null,"templateBlock":false,"sectionId":null,"block":"ACCORDION-RIGHT","blockType":"CONTENT-BLOCK","components":[{"component":"HEADING","config":{"text":"<h1><strong>Use correct document properties</strong></h1>","blockId":441683,"textType":"HEADING"},"id":"8c644400-782e-47fe-ab97-8fc67846f904"},{"component":"RICH-TEXT","config":{"content":"<p>Using correct document properties is important for accessibility. It helps people to find the right documents and to check if a document is the one they need.</p>\n<p>Select the accordion buttons to learn more. Then continue to the next page to learn what to avoid when naming a file.</p>","blockId":441683,"textType":"RichText"},"id":"dc1a777f-6378-4519-9027-502f0a1456a1"},{"component":"ACCORDION","config":{"accordionType":"TEXT","frames":[{"order":0,"heading":{"text":"Include essential metadata"},"text":{"content":"<p>Metadata is key high-level information or data about a file. It sets things like the title and language of a document, which are very important. Screen readers rely on metadata to announce the title and language of a document accurately, enabling screen reader users to navigate and comprehend the content effectively.</p>\n<p>Ensure that <a href=\"https://www.w3.org/TR/UNDERSTANDING-WCAG20/appendixC.html#:~:text=In%20conjunction%20with%20WCAG%2C%20metadata,page%20that%20they%20cannot%20use.\" target=\"_blank\"><u><strong>essential metadata</strong></u></a> is included in the document's properties by doing the following:</p>\n<ol>\n <li>Add document titles that accurately reflect the content.</li>\n <li>Include author information.</li>\n <li>Set the document language to ensure accurate text-to-speech pronunciation.</li>\n</ol>","textType":"RichText"},"image":{"src":"/resources/2019-10-08T03%3A16%3A56.907Z-placeholder.png","alt":"Image description","variant":"square"},"show":true,"done":true},{"order":1,"heading":{"text":"Word documents"},"text":{"content":"<p>Complete the ‘Summary’ section of the document's properties.</p>\n<ul>\n <li>Set a meaningful document title, author information, keywords, subject and company at minimum.</li>\n <li>Set the <a href=\"https://support.microsoft.com/en-us/office/add-an-editing-or-authoring-language-or-set-language-preferences-in-office-663d9d94-ca99-4a0d-973e-7c4a6b8a827d\" target=\"_blank\"><u><strong>document language</strong></u></a> to ensure accurate pronunciation by text-to-speech tools.</li>\n</ul>","textType":"RichText"},"image":{"src":"/resources/2019-10-08T03%3A16%3A56.907Z-placeholder.png","alt":"Image description","variant":"square"},"show":false,"done":false},{"order":0,"heading":{"text":"PDFs"},"text":{"content":"<p>Setting document properties ensures your readers know vital context.</p>\n<ul>\n <li><strong>Title: </strong>Go to 'File' > 'Document Properties' > 'Description' and enter a clear and descriptive title, author, subject and keywords then select ‘Ok’ to save.</li>\n <li><strong>Language: </strong>Specify the document's language in the 'Advanced' tab of the document properties. Go to 'File' > 'Document Properties' > 'Advanced' and set the language then select ‘Ok’ to save.</li>\n</ul>","textType":"RichText"},"image":{"src":"/resources/2019-10-08T03%3A16%3A56.907Z-placeholder.png","alt":"placeholder image","variant":"square","caption":{"text":""}},"id":"aaa9e63d-5209-4ee8-bb3c-4247b32f64d8","show":false}],"blockId":441683},"id":"47a55511-4612-4785-b3d0-a24382e51b32"},{"component":"BACKGROUND-IMAGE","config":{"src":"","layout":"LEFT","isActive":false},"id":"645c33d0-f9a0-4c8b-8979-63ddb89e3920"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"bb975761-8b2b-4b4f-8ca0-58f6eeefc2e5"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":6,"layoutType":null,"alignContent":null,"learningobject_id":18895},{"id":441705,"hashId":"ffcb5920-d35c-4f48-9a86-26e9cdd7c5d1","learningObjectId":18895,"title":"Resources","synopsis":null,"templateBlock":false,"sectionId":null,"block":"TEXT-CENTERED","blockType":"CONTENT-BLOCK","components":[{"component":"HEADING","config":{"text":"<h1>Resources</h1>","blockId":441705,"textType":"HEADING"},"id":"3935b969-877b-48df-a4f4-2418640beb30"},{"component":"RICH-TEXT","config":{"content":"<ul>\n <li><a href=\"https://www.digital.nsw.gov.au/delivery/accessibility-and-inclusivity-toolkit\" target=\"_blank\"><u><strong>Accessibility and Inclusivity Toolkit</strong></u></a></li>\n <li><a href=\"https://www.digital.nsw.gov.au/delivery/accessibility-and-inclusivity-toolkit/courses\" target=\"_blank\"><u><strong>Accessibility courses</strong></u></a></li>\n <li><a href=\"https://www.digital.nsw.gov.au/delivery/accessibility-and-inclusivity-toolkit/communication\" target=\"_blank\"><u><strong>Communication</strong></u></a></li>\n <li><a href=\"https://www.stylemanual.gov.au/grammar-punctuation-and-conventions/numbers-and-measurements/dates-and-time\" target=\"_blank\"><u><strong>Date and time formats</strong></u></a></li>\n <li><a href=\"https://www.digital.nsw.gov.au/delivery/accessibility-and-inclusivity-toolkit/writing/document-accessibility-checklist\" target=\"_blank\"><u><strong>Document accessibilty checklist</strong></u></a></li>\n <li><a href=\"https://www.nsw.gov.au/nsw-government/onecx-program/content-guidance/cms-components-guide/media/document-files/governance\" target=\"_blank\"><u><strong>Document naming and governance guidelines</strong></u></a></li>\n</ul>","blockId":441705,"textType":"RichText"},"id":"0a3e9a09-0f57-430c-a49b-655a73c3274c"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"c6e1bc03-7fbb-4b35-bf3d-e954f4e876cb"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"b9f739fc-1988-4c80-a3c9-95447a2b96e9"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":35,"layoutType":null,"alignContent":null,"learningobject_id":18895},{"id":442350,"hashId":"73e4b6ac-4702-47fb-9da3-d9c5ffd14ff8","learningObjectId":18895,"title":"Image captions","synopsis":null,"templateBlock":false,"sectionId":null,"block":"IMAGE-RIGHT","blockType":"CONTENT-BLOCK","components":[{"component":"HEADING","config":{"text":"<h1>Image captions</h1>","blockId":442350,"textType":"HEADING"},"id":"ffe34d35-c2eb-4f7b-ae0e-6f5dccba2bf3"},{"component":"RICH-TEXT","config":{"content":"<p>Images captions are used to to give extra context and meaning to an image. This makes images easier to understand for everyone.</p>\n<p>Captions need to:</p>\n<ul>\n <li><strong>summarise</strong> the content and meaning of the image</li>\n <li><strong>provide details</strong> that are key to understanding the image</li>\n <li><strong>be consistent</strong> with any alternative text added to the image</li>\n <li><strong>be brief</strong> and supported by the content of the document, rather than making the caption too long.</li>\n</ul>\n<p>Continue to the next page to test your knowledge on alternative text.</p>","blockId":442350,"textType":"RichText"},"id":"af56900e-ea0e-4746-907f-4f546b2d83ed"},{"component":"IMAGE","config":{"src":"/resources/d2e5b9bc-9ea6-4a04-b38d-a1fa55826f82.png","alt":"A venn diagram with three circles. 1. Meaning: what people think. 2. Physical form, look and function, 3. Activity, how people use the space. 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The screen reader software reads the content aloud.</p>\n<p>'Skip to main content. You are currently on a link inside of web content. To click this link, press Control-Option-Space. Heading level one: Plain an inclusive language. You are currently on a heading level one. On this page: Navigation. You are currently in a navigation. On this page.</p>\n<p>You are currently on a text element. List: 5 items. You are currently in a list. Visited link: Use plain English, 1 of 5. Visited link: inclusive language, 2 of 5. You are currently on a link. To click this link, press Control-Option-Space. Heading level 2: Inclusive language. You are currently on a heading level 2. Inclusive language promotes respect, empathy and equity. It recognises and values diversity, helping create a more inclusive and welcoming environment for all, regardless of background, identity or experience.'</p>\n<p><br /></p>","textType":"RichText"},"image":{"src":"/resources/81d518f4-84c0-4ae1-b6d9-490d9b10f169.png","alt":"Image description","variant":"square","caption":{"text":""},"decorativeImg":true},"layout":"LAYOUT_LEFT"},"isActive":true}],"blockId":454289},"id":"21e2075d-ff0d-42fb-9a3d-e54d6f7afbeb"},{"component":"HEADING","config":{"text":"<h1>Screen reader demo</h1>","blockId":454289,"textType":"HEADING"},"id":"d9c98d1e-9786-4a67-9f6e-a07f03d67519"},{"component":"RICH-TEXT","config":{"content":"<p>Much of our advice mentions screen readers, but you might not have seen one is use.</p>\n<p>People who use screen readers often have the speed set to read very fast. This can be overwhelming if you are not used to screen readers.</p>\n<p>You can watch the video or read the transcript, then continue to the next page to learn about accessible document structure.</p>","blockId":454289,"textType":"RichText"},"id":"c2951cf8-f19b-4839-b4d3-7643156b2824"},{"component":"VIDEO","config":{"src":"/resources/65a9feb9-3a10-4635-8fc9-23fdc6200f33.mp4","trackUrl":"/resources/2d7f9d6a-1484-4184-9c95-a299a89acf58.vtt","posterUrl":"/resources/44c12f4a-e200-4631-994f-52e99913c97a.png","blockId":454289},"id":"2cd6d478-33e9-4745-b1cb-204480a30588"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"1c5152bc-1ded-4680-abf4-d4f5006f0494"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"aeeedba9-5853-4ed5-a2a8-de3e22c1032f"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":10,"layoutType":null,"alignContent":null,"learningobject_id":18895},{"id":454618,"hashId":"381faf58-7d09-48fd-88cf-af6a62df5a2b","learningObjectId":18895,"title":"Use correct naming conventions","synopsis":null,"templateBlock":false,"sectionId":null,"block":"TEXT-CENTERED","blockType":"CONTENT-BLOCK","components":[{"component":"HEADING","config":{"text":"<h1>Use correct file naming conventions</h1>","blockId":454618,"textType":"HEADING"},"id":"74fe72f9-0727-4b78-897a-31c63e432d8d"},{"component":"RICH-TEXT","config":{"content":"<p>Clear file names are helpful for people using screen readers.</p>\n<p>While some screen readers can understand certain symbols, most struggle with uncommon ones. If you use an unusual symbol, many screen readers might skip it or misinterpret the sentence. This is why we prefer using hyphens instead of underscores or spaces. </p>\n<p>When naming documents, choose descriptive names like 'accessibility-ambassadors-signup-sheet.docx' over generic ones like 'File123_v2.doc.' Avoid adding versions or dates (e.g., 'v3' or 'october-2023') as they quickly become out of date.</p>\n<p>Continue to the next page to learn what to avoid when naming a file.</p>","blockId":454618,"textType":"RichText"},"id":"186ded05-819b-413a-b9ae-f7207144adc6"},{"component":"BACKGROUND-IMAGE","config":{"src":"","color":"#FFFFFF","opacity":100,"layout":"FULL_PAGE","isActive":false},"id":"22c56145-9011-4386-8de9-8b7d687e970a"},{"component":"BACKGROUND-AUDIO","config":{"src":"","transcript":" "},"id":"3df7d9cb-d061-4229-bc4f-91272652c49a"}],"parentHash":"73f40e73-b385-4a75-bf02-985b5beed556","order":7,"layoutType":null,"alignContent":null,"learningobject_id":18895},{"id":457251,"hashId":"8c9cce59-d5b4-413f-814d-68e184c5c9c3","learningObjectId":18895,"title":"Let's get started","synopsis":null,"templateBlock":false,"sectionId":null,"block":"IMAGE-LEFT","blockType":"CONTENT-BLOCK","components":[{"component":"HEADING","config":{"text":"<h1><strong>Let's get started</strong></h1>","blockId":457251,"textType":"HEADING"},"id":"30dc86c0-a584-4c84-afd4-4777f069dc0a"},{"component":"RICH-TEXT","config":{"content":"<p>You will need approximately 30 minutes to complete this module. 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