North Wales Tech Constitution for Unincorporated Association
The name of the group shall be North Wales Tech
The aims of North Wales Tech will be:
- To form and foster a community for developers, makers and technologists in North Wales.
- To promote and raise the profile of the technology industry in North Wales.
- To increase the skills of our members and the wider community.
- Not for profit
#* Run a minimum of one event a month
Membership is open to anyone who:
- is aged 16 years old or over;
- under 16 can attend in the presence of parent of guardian.
Foundation membership will begin as soon as someone joins one of the social platforms.
A guiding member is a member who has subscribed at 2 pounds a year. Cororprate member is a sponsor at 50
A member who has contributed in the last 12 months (presented or helped to ogranise an event at the discretion of the comitee) will be considered a contributing member.
A list of all members will is the list of current members on the meetup.com group A membership sectary will collect fees and maintain the list of members
Members may resign at any time by ceasing to be members of any of:
- The social platforms
- Guiding membership will elapse at the end of 12 months or formally at any time by contacting the membership secutary.
Anyone behaving in an offensive way or breaking the equal opportunities policy may be asked not to attend further meetings or to resign from the group if an apology is not given or the behaviour is repeated. The individual concerned shall have the right to be heard by the management committee, accompanied by a friend, before a final decision is made.
North Wales Tech is committed to supporting eqaul oppertunities. Any behaviour deemed inapropriate will be reffered to the committe.
ROB to fill in also via other mechanisms NOT go into DEBT
The officers’ roles are as follows: Chair, who shall chair both general and committee meetings Vice chair Secretary, who shall be responsible for the taking of minutes and the distribution of all papers Treasurer who shall be responsible for maintaining accounts Social
In the event of an officer standing down during the year a replacement will be elected by the next General Meeting of attending members.
Any committee member not attending a meeting without apology for six months will be resigned.
The Committee meetings will be open to any attending member of North Wales Tech wishing to attend, who may speak but not vote.
All committee members will be given the ability to
- post to twitter as NW Tech
- post to facebook as NW Tech
- organise events on Meetup
Meetings can be carriend out through a combination of physical presence or via telepresence (e.g. hangout etc.) Minimum of 4 offices in meat space
An Annual General Meeting (AGM) will be held within fifteen months of the previous AGM.
All members will be notified in writing at least 3 weeks before the date of the meeting, giving the venue, date and time.
Nominations for the committee may be made to the Secretary before the meeting, or at the meeting.
The quorum for the AGM will be 10% of the quiding membership or 10 attending members, whichever is the greater number.
At the AGM:
The Committee will present a report of the work of North Wales Tech over the year. The Committee will present the accounts of North Wales Tech for the previous year. The officers and Committee for the next year will be elected. Any proposals given to the Secretary at least 7 days in advance of the meeting will be discussed.
The Secretary will call a Special General Meeting at the request of the majority of the committee or at least eight other guiding members giving a written request to the Chair or Secretary stating the reason for their request.
The meeting should be organised within twenty-one days of the request.
All members will be given two weeks notice of such a meeting, giving the venue, date, time and agenda, and notice may be by meetup event, telephone, email or post.
The quorum for the Special General Meeting will be 10% of the active membership or 10 active members, whichever is the greater number.
General Meetings are open to all members and will be held at least once every 6 months or more often if necessary.
All members will be given two weeks’ notice of such a meeting, giving the venue, date, time and agenda, and notice may be by telephone or email .
The quorum for a General Meeting shall be 2 guiding members plus three members of commite
Committee meetings may be called by the Chair or Secretary. Committee members must receive notice of meetings at least 7 days before the meeting.
The quorum for Committee meetings is three Committee members.
All questions that arise at any meeting will be discussed openly and the meeting will seek to find general agreement that everyone present can agree to.
If a consensus cannot be reached a vote will be taken and a decision will be made by a simple majority of members present. If the number of votes cast on each side is equal, the chair of the meeting shall have an additional casting vote.
An account will be maintained on behalf of the Association at a bank agreed by the committee. Three cheque signatories will be nominated by the Committee (one to be the Treasurer). The signatories must not be related nor members of the same household.
Enacting payment by trasures. Treearce can do all the stuff. All expendatiture to go thtough the comitee
Non coin membership stripe
Amendments to the constitution may only be made at the Annual General Meeting or a Special General Meeting.
Any proposal to amend the constitution must be given to the Secretary in writing. The proposal must then be circulated with the notice of meeting.
Any proposal to amend the constitution will require a two thirds majority of those present and entitled to vote.
If a meeting, by simple majority, decides that it is necessary to close down the group it may call a Special General Meeting to do so. The sole business of this meeting will be to dissolve the group.
If it is agreed to dissolve the group, all remaining money and other assets, once outstanding debts have been paid, will be donated to a local charitable organisation. The organisation will be agreed at the meeting which agrees the dissolution.
This constitution was agreed at the Inaugural General Meeting of North Wales Tech on:-
Date ………/…………/……………
Name and position in group …………………………………………
Signed …………………………………………
Name and position in group …………………………………………
Signed …………………………………………