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<!doctype html>
<html>
<head>
<meta charset="utf-8">
<meta name="viewport" content="width=device-width, initial-scale=1.0, maximum-scale=1.0, user-scalable=no">
<title>DMPs Grants</title>
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<body>
<div class="reveal">
<div class="slides">
<section>
<h2>Writing a<br/> Data Management Plan<br/> for Grant Applications</h2><br/>
<p>Vicky Steeves & Nick Wolf </p>
<img src="imgs/dataservices.png" width="30%" height="30%" align="middle"><br/>
<div class='footer'>
<hr/>
<p>Vicky's ORCID: <a href="http://orcid.org/0000-0003-4298-168X/">0000-0003-4298-168X</a> | Nick's ORCID: <a href="http://orcid.org/0000-0001-5512-6151">0000-0001-5512-6151</a><br/>
This work is licensed under a <a rel="license" href="http://creativecommons.org/licenses/by-nc/4.0/">Creative Commons Attribution-NonCommercial 4.0 International License</a>.</p>
</div>
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<section>
<h2>What is Data Management?</h2>
<img src="imgs/lifecycle.png" style="float:left;">
<p><br/>Managing the way data is collected, processed, analyzed, preserved, and published for greater reuse by <span style="color: #f8981d">the community</span> and <span style="color: #f8981d">the original researcher</span>.
</p>
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<section>
<h2>What is Data? </h2>
<p>"the recorded factual material commonly accepted in the scientific community as necessary to validate research findings." -Federal Office of Management & Budget Circular A-110</p>
<img src="imgs/dataTypes.png">
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<section>
<h2>Federal Regulations</h2>
<img src="imgs/dmp-timeline.png" align="middle">
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<section>
<h2>The Problem...</h2>
<div style="width:40%; float:left;"><p>The majority of federally funded research is NOT reproducible.</p></div>
<img src="imgs/reproducibility-stats.png" align="middle">
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<section>
<h2>Disappearing Data</h2>
<img src="imgs/disappearing-data.png" align="middle">
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<section>
<h2>The Solution</h2>
<h3>DATA MANAGEMENT PLAN</h3>
<div style="color: #000000;">
<p>a document that describes how you will collect, organise, manage, store, secure, backup, preserve, and share your data.</p>
</div>
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<section>
<h2>High-Level View of RDM</h2>
<table>
<tr>
<th>Data Type</th>
<th>Group Roles</th>
<th>Data Storage</th>
<th>Data Archiving</th>
</tr>
<tr>
<td>format of data to be generated</td>
<td>who is primarily responsible for carrying out RDM? Set group norms</td>
<td>where will you store your data and how will you backup your data?</td>
<td>how will you preserve and make your data available to others?</td>
</tr>
</table>
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<section>
<h2>How It Works</h2>
<img src="imgs/ dmp-steps.png" align="middle">
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<section>
<h2>From NSF’s Data Management Plan Guidelines:</h2>
<div style="text-align:left; font-size: .83em;">
<ol>
<li><strong>the types of data</strong>, samples, physical collections, software, curriculum materials, and other materials to be produced in the course of the project;</li>
<li><strong>the standards to be used for data and metadata format</strong> and content (where existing standards are absent or deemed inadequate, this should be documented along with any proposed solutions or remedies);</li>
<li><strong>policies for access and sharing</strong> including provisions for appropriate protection of privacy, confidentiality, security, intellectual property, or other rights or requirements;</li>
<li><strong>policies and provisions for re-use</strong>, re-distribution, and the production of derivatives; </li>
<li><strong>plans for archiving data</strong>, samples, and other research products, and for preservation of access to them.</li>
</ol>
</div>
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<section>
<h2>Overview of Best Practices</h2>
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<section>
<h2>Documentation</h2>
<img src="imgs/documentation.png">
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<section>
<h2>Documentation</h2>
<img src="imgs/documentation1.png">
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<!--SLIDE 13-->
<section>
<h2 align="left">Documentation with the<img src="imgs/osf-logo.png" width="10%" height="10%"> Open Science Framework </h2>
<ul>
<li><span style="color: #63d297;">Wiki</span>: document your lab procedures, standards, etc. </li>
<li><span style="color: #63d297;">Collaborators</span>: add collaborators of all levels, on different parts of your project</li>
<li><span style="color: #63d297;">Components</span>: sub-projects to organize your research</li>
<li><span style="color: #63d297;">Version Control</span>: upload files of the same name & OSF will track your versions! </li>
<li><span style="color: #63d297;">Add-Ons</span>: use OSF to bring together tools you use | <a href="https://github.com/ViDA-NYU/reproducibility-news/commit/c13a87dc56e13ba0a80d5988129fad5fbf08e04f">GitHub</a></li>
<li><span style="color: #63d297;">Registrations</span>: when you have an unchanging version of your project, register it & get a DOI!</li>
</ul>
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<!--SLIDE 14-->
<section>
<h2 align="left">Documentation with <img src="imgs/jupyter-logo.png" width="10%" height="10%"><br/> Jupyter Notebooks</h2>
<ol>
<li><span style="color: #63d297;">Web Application</span></li>
<ul>
<li>in-browser code editing: syntax highlighting & indentation</li>
<li>run code in-browser: results attached to parent code</li>
<li>display results in LaTex, HTML, SVG, & more</li>
</ul>
<li><span style="color: #63d297;">Notebook</span></li>
<ul>
<li>a complete record of a session, interleaving code with text, maths, & objects</li>
<li>can export to LaTex, PDF, slideshows, etc. or webpage</li>
</ul>
</ol>
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<!--SLIDE 15-->
<section>
<h2>Basically, think to yourself: </h2>
<p class="fragment">if I wanted to use this data in <span style="color: #f8981d">10 years</span>, what would I need to pack with it to make it useful?</p>
<p class="fragment"><strong>Keep all those things</strong></p>
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<!--SLIDE 16-->
<section>
<h2>Documenting Local Files</h2>
<img src="imgs/readme.png" align="middle">
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<!--SLIDE 17-->
<section>
<h2>Documenting Local Files</h2>
<table class="stretch">
<tr>
<th>Bulk File Renaming</th>
<th>Generating READMEs</th>
</tr>
<tr>
<td>Concise with no special characters!<br/>
DST_20151029_fIlEnAmIn$<br/>
vs<br/>
2015-10-29_DST_FileName<br/><br/>
Programs:<br/>
Windows: <a href="https://sourceforge.net/projects/renameit/">Rename-It!</a> & <a href="https://mfr.osf.io/render?url=https://osf.io/bvfsp/?action=download%26mode=render">rename.bat</a><br/>
Mac: <a href="https://mrrsoftware.com/namechanger/">NameChanger</a> & <a href="https://osf.io/prvu4/">readme_maker_MAC</a><br/>
<td>A readme file is a .txt, .xml., or .html file that sits in a directory & explains the context and uses of each files in that same directory.<br/><br/>
Scripts:<br/>
Windows: <a href="https://osf.io/hgck9/">toHTML.bat</a>, <a href="https://osf.io/censw/">toCSV.bat</a>, & <a href="https://osf.io/m54dv/">toTXT.bat</a><br/><br/>
Mac: <a href="https://osf.io/kf3jg/">file_rename_mac</a></td>
</tr>
</table>
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<!--SLIDE 18-->
<section>
<h2>Storage Rules!</h2>
<img src="imgs/321.png" align="middle">
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<!--SLIDE 19-->
<section>
<h2>NYU Storage Resources</h2>
<table width="120%">
<tr>
<th> </th>
<th>NYU Google Drive</th>
<th>NYU Box</th>
</tr>
<tr>
<th>Intended use</th>
<td>Personal archive not including sensitive or secure data</td>
<td>Departmental & personal research with a focus on sensitive or secure data</td>
</tr>
<tr>
<th>Storage size</th>
<td>Unlimited</td>
<td>Unlimited</td>
</tr>
<tr>
<th>Sharing and user control</th>
<td>Yes</td>
<td>Yes</td>
</tr>
<tr>
<th>Versioning and file change tracking</th>
<td>Some</td>
<td>Yes</td>
</tr>
</table>
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<!--SLIDE 20-->
<section>
<h2>Anonymizing Data</h2>
<ul>
<li>Anonymizing data:</li>
<ul>
<li>Direct identifiers (name, DOB, SSN, address, id numbers, etc.)</li>
<li>Indirect identifiers (variables in combination that enable identification)</li>
</ul><br/>
<li>Solutions:</li>
<ul>
<li>Removal of identifying variables</li>
<li>Binning values/top coding (i.e. hide unique outlier values or aggregate values)</li>
<li>Disturbing (add random values to encoded value, retaining integrity of statistical accuracy)</li>
</ul>
</ul>
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<!--SLIDE 21-->
<section>
<h2>Long Term Storage</h2>
<table>
<tr>
<td style="width:50%;">Choose what you want to preserve/get to in the long term, but No matter WHAT, make sure you keep:<br/><br/>
<ul><li>documentation (lab/field notebooks, etc.)</li>
<li>tools & analysis</li>
</ul>
</td>
<td style="width:50%;">Put your data into an archival format!<br/><br/>
<ul><li>this should be open + accessible</li>
<li>Software agnostic</li>
</ul>
</td>
</table>
<img src="imgs/archivalFormats.png" align="middle">
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<!--SLIDE 22-->
<section>
<h2>Archival Storage in Repositories</h2>
<span style="float:left; display:inline-block; width:55%; text-align:left;">
<p>When you publish, you should make the underlying data available in a repository that issues DOIs! You then <span style="color: #63d297;">link</span> that DOI in your "Supplementary Materials" section! <br/><br/>This means that anyone who wants to use your data <span style="color: #63d297;">must</span> go to this repository, download it, and <span style="color: #63d297;">cite their use</span> if they publish using it!</p>
</span>
<div style="float:right; width:45%; text-align:right;"><img src="imgs/dataRepositories.png"><br/><br/>
Example: <a href="http://datadryad.org/">Dryad Data Repository</a></div>
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<!--SLIDE 23-->
<section>
<h2>Advantages to Tracking Citations:</h2>
<ul style="text-align:left;">
<li>Demonstrate to funders/promotion committees you & your data make big impacts in your field! </li>
<ul><li>they judge merit based on intellectual merit and wider impact</li>
<li>tangible evidence to weigh against the cost of research</li></ul><br/>
<li>Monitor usage of datasets!</li>
<ul><li>You can know what forms of data prep and data publication are most effective for sharing/open science!</li>
<li>Uncover opportunities for collaboration amongst peers</li></ul>
</ul>
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<!--SLIDE 24-->
<section>
<h2>Getting Credit for Your Data</h2>
<img src="imgs/data-citations.png" align="middle">
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<section>
<h2>Example Data Management Plans</h2>
<ul>
<li>NIH: <a href="https://dmptool.org/plans/17259/export.pdf">The United States Migraine Study Protocol</a></li><br/>
<li>NEH: <a href="https://dmptool.org/plans/15241/export.pdf">Subtitles and Accessibility</a></li><br/>
<li>NSF: <a href="https://dmptool.org/plans/41517/export.pdf">The American Public: Longitudinal Public Opinion Data Study </a></li>
</ul>
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<section>
<h2>DMP Resources at NYU</h2>
<a href="https://dmptool.org/user_sessions/institution"><img src="imgs/dmptool.jpg" align="middle"></a>
<p>The DMPTool provides templates & step-by-step guidance on most granting agencies. NYU affiliates can sign into the DMP Tool using their netID and password from the <a href="https://dmptool.org/user_sessions/institution">institutional log-in page</a>.</p>
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
<!-- CONCLUSION SLIDE -->
<section>
<h2>Thank you! Questions?</h2><br/>
<p>Email us: <a href="mailto:[email protected]">[email protected]</a> & <a href="mailto:[email protected]">[email protected]</a></p>
<p>Learn more about RDM: <a href="http://guides.nyu.edu/data_management">guides.nyu.edu/data_management</a></p>
<p>Get this presentation: <a href="http://guides.nyu.edu/data_management/resources">guides.nyu.edu/data_management/resources</a></p>
<p>Make an appointment: <a href="http://guides.nyu.edu/appointment">guides.nyu.edu/appointment</a></p>
<div class='footer'>
<hr/>
<p>Vicky's ORCID: <a href="http://orcid.org/0000-0003-4298-168X/">0000-0003-4298-168X</a> | Nick's ORCID: <a href="http://orcid.org/0000-0001-5512-6151">0000-0001-5512-6151</a><br/>
This work is licensed under a <a rel="license" href="http://creativecommons.org/licenses/by-nc/4.0/">Creative Commons Attribution-NonCommercial 4.0 International License</a>.</p>
</div>
<!--SPEAKER NOTES-->
<aside class="notes">
Oh hey, these are some notes. They'll be hidden in your presentation, but you can see them if you open the speaker notes window (hit 's' on your keyboard).
</aside>
</section>
</div>
</div>
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