@startuml
start
:Task / Thought / Memo]
-[#black]-> Collect;
#white:Inbox|
-[#black]-> Do;
while (Empty?) is (No)
#white:Categorize;
#white:Prioritize;
if (**Have to do?**) then (No)
#lightGray:Trash|
else (Yes)
if (**Finish in 2 min?**) then (Yes)
#white:Done|
else (No)
if (Allow to defer?) then (Yes)
#white:Inbox|
else (No)
if (Allow to delegate?) then (Yes)
#white:Follow-up|
else (No)
if ( SMART enough?) then (Yes)
#white:Split into\nsubtasks;
#white:Inbox|
else (No)
#white:Set due time;
if (Fixed-term?) then (Yes)
#white:Calendar|
else (No)
#white:Todo|
endif
#white:Sort by due time;
#white:Sort by priority;
endif
endif
endif
endif
endif
endwhile (Yes)
end
@enduml每日流程
0. Collect tasks and anything else
( anytime )
- Arriving Events? Due events.
@startuml
start
:Tasks / arriving events / others]
-[#black]-> Collect;
#white:Inbox|
end
@enduml1.1. Plan - Filter tasks
( night or morning )
-
Why include Today and Next 7 Days List?
Check arriving events ( which are not in Task & Todo List ).
-
Checked all? Or too many tasks.
Too many tasks: Total duration over available time today.
-
Event: Events, future tasks ( without tomorrow ) .
-
Others: Thoughts, questions and something else.
@startuml
start
#white:Inbox / Today / Next 7 Days List|
while (Checked all?) is (No)
if (Valueless?) then (Yes)
if (Hesitate?) then (Yes)
#white:Inbox|
else (No)
#lightGray:Trash|
endif
else (No)
if (Task?) then (Yes)
#white:Task|
else (No)
if (Event?) then (Yes)
#white:Event|
else (No)
#white:Others|
endif
endif
endif
endwhile (Yes)
end
@enduml1.2. Plan - Prepare tasks
( night or morning )
-
Categorize:
Work / Learn / Think / Read / Zheteng / Fun / Rest / Sport / Have-to / Waste / …
-
Priority
- High: Important & urgent - 1st Thing 1st
- Medium: Important & not urgent - Important
- Low: Not important & urgent - Concerned
- No: Not important & not urgent - Trash
-
Deferrable? Not important.
-
Splittable? Not specific or duration > 2h.
Ideal duration <= 2 hours
-
Split: Split into subtasks
@startuml
start
#white:Task|
while (Checked all?) is (No)
#white:Categorize;
#white:Prioritize;
if (Valueless?) then (Yes)
if (Hesitate?) then (Yes)
#white:Inbox|
else (No)
#lightGray:Trash|
endif
else (No)
#white:Set due date;
if (Deferrable?) then (Yes)
#white:Defer<
if (Tomorrow?) then (Yes)
#white:Task|
else (No)
#white:Event|
endif
else (No)
if (Splittable?) then (Yes)
#white:Split;
#white:Task|
else (No)
#white:Todo|
'note right: SMART 法则
endif
endif
endif
endwhile (Yes)
end
@enduml2.1. Do - Select 1st task
( morning, noon, afternoon, evening )
-
Checked all? Or too many todos.
Too many todos: Total duration over available time today.
-
Complete soon? Estimated duration <= 5min.
-
Delegable? Able to assign to another person.
@startuml
start
#white:Todo|
#white:Untag WIP<
while (Found 1st thing?) is (No)
if (Complete soon?) then (Yes)
#white:Soon<
if (Completed soon?) then (Yes)
#white:Completed|
else (No)
#white:Defer<
if (Tomorrow?) then (Yes)
#white:Task|
else (No)
#white:Event|
endif
'果断放弃, 不要再浪费时间进去
endif
else (No)
if (Delegable?) then (Yes)
#white:Delegate;
#white:Follow-up<
if (Tomorrow?) then (Yes)
#white:Task|
else (no)
#white:Event|
endif
else (No)
#white:Sort by due date;
#white:Sort by priority;
endif
endif
endwhile (Yes)
#white:Work In Process<
end
@enduml2.2. Do - Doing 1st task
( morning, noon, afternoon, evening )
- Block? Encounter a problem.
- Timeout? Over expected duration or till end of day.
- Finish soon? Extra duration < 1h or till end of day.
@startuml
start
#white:Work In Process<
while (Completed?) is (No)
if (Block?) then (Yes)
#white:Block<
#white:Task|
#white:Select \n1st task;
end
else (No)
if (Timeout?) then (Yes)
if (Deadline?) then (Yes)
#white:Continue;
else (No)
#white:Defer<
if (Tomorrow?) then (Yes)
#white:Task|
else (no)
#white:Event|
endif
#white:Select \n1st task;
end
endif
else (No)
if (Valueless?) then (Yes)
if (Hesitate?) then (Yes)
#white:Defer<
if (Tomorrow?) then (Yes)
#white:Task|
else (no)
#white:Event|
endif
else (No)
#lightGray:Trash|
endif
else (No)
#orange:What's the\n problem?;
endif
#white:Select \n1st task;
end
endif
endif
'#lightGray:Untag WIP<
endwhile (Yes)
#white:Completed|
end
@enduml3. Check - Reflect done tasks
( night or morning )
- Checked all? Or till end of day.
- Redo? Need to redo. ( Poor quality? )
- Reflect?
- A. Add to Inbox, Thought & Question
- B. Update its description or insert a new comment?
- C. Write in reflect.md of IceHe's Library
- …
@startuml
start
#white:Completed (and Trash?)|
-[#black]-> Clean up;
while (Checked all?) is (No)
fork
if (Redo?) then (Yes)
#white:Inbox|
'#white:Redo;
'#lightGray:Task|
else (No)
endif
fork again
if (Valueless?) then (Yes)
else (No)
endif
if (Time-wasted?) then (Yes)
else (No)
endif
:New tasks \n/ events / others?]
fork again
if (Archive?) then (Yes)
#white:Skip;
else (No)
if (Trash?) then (Yes)
#yellow:Delete;
else (No)
#lightGray:Trash|
endif
endif
end fork
endwhile (Yes)
end
@enduml4. Act / Adjust - Improve daily flow
@startuml
start
:任务 / 感想 / 备忘]
-[#black]-> 立即记录;
#paleGreen:收集箱|
-[#black]-> 逐项思考;
if (能否在 2 min 内解决 ?) then (能)
#white:立即去做!;
stop
else (否)
if (不做会不会死 ?) then (不会)
#white:果断舍弃;
end
else (会)
if (能否拖延或推迟) then (能)
#paleGreen:收集箱|
stop
else (否)
if (能否委托别人做 ?) then (能)
#lightGray:跟进清单|
#white:委托别人;
end
else (否)
:一定要做]
if (固定时间的事件 ?) then (是)
#turquoise:日历|
stop
else (否)
#plum:任务清单|
stop
endif
endif
endif
endif
endif
@enduml@startuml
start
#plum:任务清单|
if (问题还是行动 ?) then (问题)
#aqua:思考清单|
:碎片时间 : \n通勤 / 散步 / 休憩;
stop
else (行动)
#gold:待办清单|
:选择;
#white:最重要的一件事\n全力以赴去做 !;
note right : 每天早上
fork
:遭遇的问题]
-[#black]-> 记入;
#aqua:思考清单|
fork again
:重要信息]
-[#black]-> 记入;
#honeyDew:工作日志|
end fork
:反省 / 改进 / 计划;
stop
endif
@enduml