Merge pull request #583 from CityOfNewYork/johnyu95-file-email-updates

Updated file email langauge

Author: johnyu95

app/response/utils.py

@@ -2459,7 +2459,7 @@ def send_file_email(request_id, release_public_links, release_private_links, pri
     ).options(
         joinedload(Requests.agency)
     ).filter_by(id=request_id).one()
-    subject = 'Response Added to {} - File'.format(request_id)
+    subject = 'Response Added to {} - Record'.format(request_id)
     bcc = get_assigned_users_emails(request_id)
     if release_public_links or release_private_links:
         release_date = get_release_date(datetime.utcnow(), RELEASE_PUBLIC_DAYS, tz_name).strftime("%A, %B %d, %Y")
@@ -2472,7 +2472,7 @@ def send_file_email(request_id, release_public_links, release_private_links, pri
                                                                         ))
         safely_send_and_add_email(request_id,
                                   email_content_requester,
-                                  'Response Added to {} - File'.format(request_id),
+                                  'Response Added to {} - Record'.format(request_id),
                                   to=[request.requester.email],
                                   bcc=bcc,
                                   reply_to=request.agency.default_email)
@@ -2485,7 +2485,7 @@ def send_file_email(request_id, release_public_links, release_private_links, pri
                                                    page=page)
             safely_send_and_add_email(request_id,
                                       email_content_agency,
-                                      'File(s) Added to {}'.format(request_id),
+                                      'Record(s) Added to {}'.format(request_id),
                                       bcc=bcc)
     elif private_links:
         email_content_agency = email_content.replace(replace_string,

app/templates/email_templates/edit_response_file_links.html

@@ -1,6 +1,6 @@
 {% if not agency and response_data.response.request.requester.is_anonymous_requester %}
      <p>
-         Link to file: <a href="{{ response_data.file_link_for_user['requester'] }}">
+         Link to record: <a href="{{ response_data.file_link_for_user['requester'] }}">
          {% if response_data.data_new['name'] %}
              {{ response_data.data_new['name'] }}
          {% else %}
@@ -12,7 +12,7 @@
 
 {% if agency or not response_data.response.request.requester.is_anonymous_requester %}
     <p>
-        Link to file: <a href="{{ response_data.file_link_for_user['agency'] }}">
+        Link to record: <a href="{{ response_data.file_link_for_user['agency'] }}">
         {% if response_data.data_new['name'] %}
             {{ response_data.data_new['name'] }}
         {% else %}

app/templates/email_templates/email_edit_file.html

@@ -4,20 +4,20 @@
         {% if response_data.data_old['privacy'] != response_privacy.PRIVATE %}
             <p>
                 <span class="mceNonEditable">
-                    A file in request <a href="{{ page }}">{{ request_id }}</a> has been edited.
+                    A record in request <a href="{{ page }}">{{ request_id }}</a> has been edited.
                 </span>
             </p>
         {% else %}
             <p>
                 <span class="mceNonEditable">
-                    A file in request <a href="{{ page }}">{{ request_id }}</a> is available for you to view.
+                    A record in request <a href="{{ page }}">{{ request_id }}</a> is available for you to view.
                 </span>
             </p>
             <div class="file-links">
             {% if response_data.response.request.requester.is_anonymous_requester %}
                 <p>
                     <span class="mceNonEditable">
-                        Link to file: <a href="{{ response_data.file_link_for_user['requester'] }}">
+                        Link to record: <a href="{{ response_data.file_link_for_user['requester'] }}">
                         {% if response_data.data_new['name'] %}
                             {{ response_data.data_new['name'] }}
                         {% else %}
@@ -37,7 +37,7 @@
                 {% if response_data.data_old['name'] %}
                     <p>
                         <span class="mceNonEditable">
-                            The <strong>file</strong>:
+                            The <strong>record</strong>:
                         </span>
                     </p>
                     <p style="padding-left: 30px;">
@@ -62,7 +62,7 @@
                 {% if response_data.data_old['name'] %}
                     <p>
                         <span class="mceNonEditable">
-                            The file's <strong>name</strong> was changed from:
+                            The record's <strong>name</strong> was changed from:
                         </span>
                     </p>
                     <p style="padding-left: 30px;">
@@ -121,7 +121,7 @@
             {% if not agency and response_data.response.request.requester.is_anonymous_requester %}
                  <p>
                     <span class="mceNonEditable">
-                         Link to file: <a href="{{ response_data.file_link_for_user['requester'] }}">
+                         Link to record: <a href="{{ response_data.file_link_for_user['requester'] }}">
                          {% if response_data.data_new['name'] %}
                              {{ response_data.data_new['name'] }}
                          {% else %}
@@ -135,7 +135,7 @@
             {% if agency or not response_data.response.request.requester.is_anonymous_requester %}
                 <p>
                     <span class="mceNonEditable">
-                        Link to file: <a href="{{ response_data.file_link_for_user['agency'] }}">
+                        Link to record: <a href="{{ response_data.file_link_for_user['agency'] }}">
                         {% if response_data.data_new['name'] %}
                             {{ response_data.data_new['name'] }}
                         {% else %}

app/templates/email_templates/email_private_file_upload.html

@@ -4,7 +4,7 @@
     </p>
     <p>
         <span class="mceNonEditable">
-            The following file(s) were added to <a href='{{ page }}'>{{ request_id }}</a> and are private:
+            The following record(s) were added to <a href='{{ page }}'>{{ request_id }}</a> and are private:
         </span>
     </p>
     <div class="file-links">

app/templates/email_templates/email_response_closing.html

@@ -12,7 +12,9 @@
                     href="mailto:{{ agency_appeals_email }}?subject={{ request.id }}%20-%20Appeal">{{ agency_appeals_email }}</a>
         within 30 days.
     </span>
+    <br><br>
     {% endif %}
+    <span class="mceNonEditable"><strong>Please check your email inbox's spam folder to ensure you received all records provided by the agency.</strong></span>
 {% else %}
     {{ content | safe }}
 {% endif %}

app/templates/email_templates/email_response_file.html

@@ -1,21 +1,21 @@
 {% if default_content %}
     <p>
         The {{ agency_name }} has responded to your FOIL request <a href='{{ page }}'>{{ request_id }}</a> with
-        the following file(s).
+        the following record(s).
     </p>
 
     {% if public_requester %}
         <p>
             <span class="mceNonEditable">
-                <strong>NOTE</strong>: You must be logged in to your OpenRecords account to access the file(s).
+                <strong>NOTE</strong>: You must be logged in to your OpenRecords account to access the record(s).
                 If you are not logged in, you will be prompted to do so when the link is selected.
             </span>
         </p>
     {% endif %}
 
     {% if release_public_links %}
         <p>
-            <span class="mceNonEditable">The file(s) listed below will be accessible to the public on the OpenRecords portal in 20 business days
+            <span class="mceNonEditable">The record(s) listed below will be accessible to the public on the OpenRecords portal in 20 business days
                 ({{ moment(release_date).format('dddd, MMMM D, YYYY') }}).</span>
         </p>
         <div class="file-links">
@@ -29,7 +29,7 @@
         {% if release_private_links %}
             <p>
                 <span class="mceNonEditable">
-                    The file(s) listed below will not be publicly available on the OpenRecords portal.
+                    The record(s) listed below will not be publicly available on the OpenRecords portal.
                 </span>
             </p>
             <ul>
@@ -46,7 +46,7 @@
     {% if release_private_links and not release_public_links %}
         <p>
             <span class="mceNonEditable">
-                The file(s) listed below will not be publicly available on the OpenRecords portal.
+                The record(s) listed below will not be publicly available on the OpenRecords portal.
             </span>
         </p>
         <div class="file-links">

app/templates/email_templates/response_file_links.html

@@ -9,7 +9,7 @@
         </ul>
         {% if release_private_links %}
             <p>
-                The file(s) listed below will not be publicly available on the OpenRecords portal.
+                The record(s) listed below will not be publicly available on the OpenRecords portal.
             </p>
             <ul>
                 {% for file in release_private_links %}

app/templates/request/events/modal_body/file_edited.html

@@ -2,25 +2,25 @@
 <ul>
     {% if event.new_value.get('name') %}
         <li>
-            The file "{{ event.previous_value['name'] }}" was changed to
+            The record "{{ event.previous_value['name'] }}" was changed to
             "{{ event.new_value['name'] }}".
         </li>
     {% elif event.new_value.get('hash') %}
         <li>
-            The <strong>content</strong> of the file "{{ event.response.name }}" was changed.
+            The <strong>content</strong> of the record "{{ event.response.name }}" was changed.
         </li>
     {% endif %}
 
     {% if event.new_value.get('title') %}
         <li>
-            The file response <strong>title</strong> was changed from "{{ event.previous_value['title'] }}" to
+            The record response <strong>title</strong> was changed from "{{ event.previous_value['title'] }}" to
             "{{ event.new_value['title'] }}".
         </li>
     {% endif %}
 
     {% if event.new_value.get('privacy') %}
         <li>
-            The file response <strong>privacy</strong> was changed from
+            The record response <strong>privacy</strong> was changed from
             {% include "request/events/modal_body/base/privacy_change.html" %}
         </li>
     {% endif %}

data/reasons.csv

@@ -11,7 +11,7 @@
 "closing","Closed - Fulfilled via Walk In","Your request under the Freedom of Information Law (FOIL) has been fulfilled via walk in.","0056","True"
 "closing","Closed - CIS Case","Because you and/or your client have demonstrated that you have an interest in the subject accident, §66-a of the Public Officers Law, rather than FOIL, governs the extent of disclosure that is available to you, and affords you greater access than could be obtained under FOIL.","0056","True"
 "closing","Closed - CIS Case (Redacted)","Because you and/or your client have demonstrated that you have an interest in the subject accident, §66-a of the Public Officers Law, rather than FOIL, governs the extent of disclosure that is available to you, and affords you greater access than could be obtained under FOIL. Please note that if the case folder contained records that did not directly pertain to the accident, such records are not included in the provided document(s).","0056","True"
-"closing","Closed - Requested Documents Provided","The requested documents were previously sent to you via email.","0056","True"
+"closing","Closed - Requested Documents Provided","The requested documents were sent to you via email.","0056","True"
 "closing","Closed - Document List","Responsive to your request, the following document(s) have been accessed:<p class=""mceEditable""></p>","0056","True"
 "closing","Closed - Personal Privacy - Redacted","Redactions have been made to the document(s) in that release of information would represent an unwarranted invasion of personal privacy {§ 87.2 (b)}.","0056","True"
 "closing","Closed - Endanger - Redacted","Redactions have been made to the document(s) in that release of information would endanger the life and safety of any person {§ 87.2 (f)}.","0056","True"